Legal and Compliance Manager

Legal and Compliance Manager (1 Position)

• Category: Exec. / Management, Business Administration, HR, Law
• Type : Job Opportunity
• Location: Phnom Penh
• Schedule: Full-time
• Salary: N/A

• Internal/External Interactions:
• Internal
• All departments and business units, in particular with finance
• Board members
• External
• SECC, CSX
• Various Ministries in Cambodia, i.e. Revenue department, Consular, Embassies
• Overseas i.e. shareholders, board members
• Law firms
• Functional Responsibilities:
• Communication with directors, shareholders, stakeholders, Government and Regulators, Authorities, etc.
• To ensure all notices and disclosures (periodic and continuous) are properly made to the CSX/SECC.
• Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders.
• Organizing, preparing agendas for minutes of board meetings and annual general meetings (AGMs) for Cambodian companies
• Maintaining statutory books, secretarial records, including registers of members, directors and secretaries
• Developing and overseeing the systems that ensure the company complies with all legal and statutory requirements
• Take action for the legalization matter with Department of Consular or the Embassies
• Registering Ministry of Commerce/CDC/General Department of Taxation on any establishment or amendment
• All work relating to change of directors, capital increase, share transfers and other corporate matters in Cambodia
• To ensure that the organization complies with its governing document, company rules and any other relevant legislation or regulations.
• To ensure that the organization pursues its objects as defined in its governing document.
• To ensure the organization applies its resources exclusively in pursuance of its objects.
• Circulate notices of meeting, agendas and minutes of the annual general meeting and any special or extraordinary general meetings and supporting papers in good time.
• Filling of various documents/returns as required under the provisions of the Law on Commercial Enterprises.
• Proper maintenance of books and registers of the company as required under the provisions of the Law on Commercial Enterprises.
• To carry on correspondence with the directors of the company on various matters.
• To record the minutes of the proceedings of the meetings of the directors.
• Arranging board/general meetings and preparing minutes thereof.
• Filing any document including forms, returns and applications by and on behalf of the companies in Cambodia as an authorized representative.
• Ensure that the annual declarations of commercial enterprise are submitted.
• Filing and supporting papers in good time.
• Provide registered documents and/or contracts of Group Company when required.
• Preparing the document for all Cambodian register matters with Ministry of Commerce and General Department of Taxation.
• To ensure compliance of the provisions of Law on Commercial Enterprise and rules made thereunder and other statutes and by-laws of the company.
• To ensure that affairs of the company are managed in accordance with its objects contained in the articles of association and the provisions of the Companies Law.
• Record secretarial data for all RMA Group Cambodian companies.
• Liaising with external regulators and advisers, such as lawyers and auditors.
• Promotion, formation and incorporation of companies and matters related therewith.
• Act as Company Secretary and do all things needed for that role according to company law and as directed by the Board.
• Archiving all important data.
• Arranging all legalization matters.
• Knowledge Responsibilities:
• Stay up-to-date with SECC, CSX regulations, company registration and legalization policies and procedures
• Act as a “Subject Matter Expert” to the team and colleagues in matter relating to business systems and modules
• Support the development of a learning culture by engaging in collaboration and knowledge sharing through the company’s collaboration and L&D tools
• Financial Responsibilities:
• Support in the control of annual department budget and overall spending in the Group
• HR Responsibilities:
• Motivate and inspire the team to obtain results, by constructively connecting the interest of the individual employees, the community and organization
• Continuous development of people so that internal transfer and promotions become the ‘norm’ and external recruitment is focused at the most junior levels in the department
• Participate actively in the long-term learning or development of others on the basis of a good understanding of their needs and potentials and address performance issues
• Work with the team to set and achieve annual performance objectives for the department and all individuals
• Travel Requirements:
• Traveling to the local and regional government departments.