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Various Positions

with National Center for HIV/AIDS, Dermatology and STD (NCHADS)

BTDC-ID: 30599

Closing Date:

Announcement Description

The National Center for HIV/AIDS, Dermatology and STI (NCHADS) in the Ministry of Health is looking for a highly competent of following positions:

Working in Phnom Penh office and provinces. This program financed via The Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM). Under the direct supervision of the director of NCHADS-SI, Junior Accounting Officer, Procurement Officer, Data Management Officer _ IT Support, Data Management Officer, Provincial Data Management Officer, Data Entry Clerk, are responsible for day-to-day oversight by Finance unit, Procurement Unit and DMU unit of NCHADS-SI under GFATM-HIV/AIDS /KHM-C-MEF grant in Cambodia.

Announcement Positions

Junior Accounting Officers (Replacement) (2 Positions)

  • Category: Accounting, Exec. / Management
  • Type : Job Opportunity
  • Location: Phnom Penh
  • Schedule: Full-time
  • Salary: N/A

Work location: NCHADS (PHNOM PENH)

Job Summary

To provide technical support to the NCHADS-SI Finance Unit in relation to the management of the Global Fund grant for the effective implementation of the grant and to build the capacity of the financial unit in the technical tasks.

Duties
  • Specific Responsibilities
  • Prepare and or/Review the supporting documents/monthly report and request for reimbursement received from provinces
  • Implement a systematic review of provincial supporting documents and report
  • Give alert in case of late report (calendar follow-up is updated)
  • Ensure that the review of provinces is done timely
  • Ensure that the transaction records prepared are accurate
  • Prepare or review the disbursement voucher
  • for suppliers, project staff, salaries, consultants, provinces, and other implementing agencies after ensuring that procedures and supporting documents are complete and appropriate (including but not limited to procurement documents)
  • for advance or clearance for workshop/training/meeting (reference assumption on budget detail) after checking that it is in accordance with the GFATM policies, and PR MEF financial guidelines. Review all the mini-budget submitted by NCHADS units with critical eyes pertaining to assumptions, - but not limited to - number of facilitators, and location. Support assistant accountant to do similar control.
  • Specific to the transactions with UNOPS or other procurement agents: work with LMU/procurement to regularly (at least quarterly) record as expenditures the delivery made in case a pre-payment
  • Check that the account code, description, and voucher number for all NCHADS-SI are correct before submission to the accounting officer for booking into Sun System
  • Contribute to the preparation of the TRC plan by working with the NCHADS units under his/her responsibility. Ensuring that TRC assumptions match the TRC guidelines.
  • Participate in annual audits by supporting the accounting team in providing required information
  • Maintain the filling system and update (hard copy and soft copy) of the grant and working files. Slots within these files should be clearly labeled and organized for ease of reference.
  • Assist senior/accounting officer in providing training and workshops to provinces and SSIs for project when requested
  • Conduct provincial supervision when requested
Requirements
  • Qualifications:
  • University degree in financial management, business, administration related
  • Experiences:
  • 1 or 2 years of experience in accounting, or similar to the position in an organization. Beginner accepted
  • Competencies:
  • Accounting system software knowledge
  • Good computer skills and office package
  • English: Fair working proficiency
  • Able to learn new systems, processes, and procedures quickly.
  • details oriented and have strong analytical skills.
  • Work in a team
 

Procurement Officer (Re-announce) (1 Position)

  • Category: Business Administration
  • Type : Job Opportunity
  • Location: Phnom Penh
  • Schedule: Full-time
  • Salary: $650 - $700

Work location NCHADS Phnom Penh

Salary: 650 USD-700 USD (Gross salary)

Overall responsibility

Under the direct supervision from head of procurement, procurement manager and senior management team of NCHADS, the Procurement Officer is responsible for day-to-day operation including Fixed Assets Monitoring, Procurement of health, non-health products, procurement of Civil works and services on behalf of NCHADS as the SI under The Global Fund HIV/AIDS grant in Cambodia.

Objective

The main objective of this assignment is to provide project technical support to the National Center for HIV/AIDS, Dermatology and STD (NCHADS)-SI, as the Sub Implementer for the effective implementation of the project and to build capacity of NCHADS and its Sub-Sub-Implementers (SSIs). The duration of the services will be for an initial period of twelve (12) months and may be extended mutual agreement depending on the performance of Contract Staff.

Duties
  • Assist Focal Person for Procurement to all procurement activities, Fixed Assets Management carried out under the Global Fund Project to ensuring the compliance with RGC’s Standard Operating Procedures (SOP) for Externally Funder Projects, the Financial Management Manual (FMM), the Procurement Manual (PM) and any specific supplementary guidance as requested and agreed with the Global Fund (collectively, the “SOPs”) and other obligations in the grant confirmation.
  • Assist in develop yearly procurement plans, using appropriated formats required by MEF/ PR and MoH/LIT, but this is not limited to any correspondences/requirement from LFA, internal and external auditor, OIG and GF that require immediate action/response.
  • Assist in update, disposal, physical count of Fixed Asset in for NCHADS and SSIs includes prepare Semi and annual report to ensure that all assets are update to date.
  • Review procurement semi-annual report, SSIs and consolidate to ensure that all activities and expenditures are performed in accordance with the approved procurement budget plan and prepare the consolidated procurement report for submission to MoH/LIT, MEF/PR and the Global Fund.
  • Assist Focal Person for Procurement in facilitating (initiates, accelerates, coordinates, monitors and evaluates) of the implementation of procurement plans approved by MoH/LIT, MEF/PR and the Global Fund
  • Reviews quotations/ICB/NCB tender documents and bidding evaluation reports before submit to senior management for approval.
  • Assist Focal Person for Procurement to manage staff composed of, Procurement Officer, contracted under the Grant fund performing procurement functions and provides overall direction for the development, coordination, facilitation, management and planning of the annual acquisition of goods and services for simplified and complex acquisitions.
  • Assist in providing trainings and on-the-job training for all NCHADS and SSIs procurement staff in all procurement issues (including Bid Evaluation Committees) as needed (especially when the new implementers join the GFATM grants);
  • Directs a full range of contract administration inclusive of issuance of contract modifications, negotiation of changes, exercise of options, contractor performance, issuance of cure notices, termination of contracts for convenience or default, investigation and resolution of contractor claims contract/invoice payment, data base management (documenting and tracking contract award and expiration), facilitation of new contract development/award, and/or contract closeouts, Fixed Assets monitor.
  • Creates, edits, and presents contracts, LOA, Purchase order for final approval and manages contracts awarded on behalf of NCHADS-SI and maintains the integrity of the public procurement process at all times.
  • Conduct regular Fixed-assets monitoring visit for NCHADS-SI, ART sites, VCCT and SSIs and prepare the report of such Fixed-assets count visit.
  • Maintains a collaborative and effective working relationship with internal and external key stakeholders to keep abreast of best practices, pricing trends, market conditions, new products and technologies through active association with all Principal Recipients, national societies, UN agencies in Cambodia, professional associations, other governmental entities, cooperative purchasing groups, and private businesses.
  • Liaise with Central medical store and logistic unit and Third party (UNOPS/UNFPA) for Inspecting on pharmaceutical, none pharmaceutical and health products, all other relevant equipment. Keep up to date all necessary tracking on health and none health commodities.
  • Contribute in prepare semi PUDR and annually report for NCHADS related to the procurement’s activities and SSIs.
  • Assist in communicating effectively with all employees and representatives on employee suggestions, complaints, grievances, and other matters involved in day-to-day operations
  • Attend all related meeting to ensure the good coordination, collaboration, sharing information, and solving the cross-cutting issues
  • Performs other tasks may require by project management.
  • This job description may be modified at any time after consultation and agreement between the post holder, the Head of the Research Unit, and the Director of NCHADS.
Requirements
  • Requirements/Qualifications
  • Bachelor degree in Business Administration, Management Information System or a related field.
  • Diploma degree in supply chain management /Fixed Assets management will be an advantage.
  • Experiences
  • At least 03+ years’ experience in the field of procurement & Fixed Assets Management in Cambodia.
  • Experienced in procurement of pharmaceuticals, health products and/
  • or health equipment Fixed Assets Management an advantage.
  • Experienced with The Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) projects an advantage
  • Competencies
  • Knowledge of international pharmaceutical procurement and supply systems.
  • Knowledge of Fixed Assets management and Sun system.
  • Strong communication and negotiation skills.
  • Knowledge of the GFATM procurement and quality assurance policies.
  • Excellent documentation, budget and contract management skills.
  • Highly competent with Sun systems and IT system including use of MS Office suite (Excel/WORD/ PowerPoint /Sun system).
  • Supervisory and management experience.
  • Excellent facilitation and communication skills
  • Fluency English (written and spoken) are required.
  • Advantage
  • Experienced with The Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) projects an advantage
 

Data Management Officer _ IT Support (Replacement) (1 Position)

  • Category: Computer - General, Computer - Networking
  • Type : Job Opportunity
  • Location: Phnom Penh
  • Schedule: Full-time
  • Salary: N/A

Work location: NCHADS (PHNOM PENH)

Job summary:

To assist in ensuring well-functioning of NCHADS electronic system and to support MPI project implementation using DHIS2 application, including setting up and maintaining IT equipment such as computers, networks, servers, printers and other IT equipment for NCHADS and Provincial HIV program.

Duties
  • Specific Responsibilities
  • To maintain the NCHADS computers, LAN network and computer systems in good working order and to support the implementation of MPI project using DHIS2 application.
  • To check and update the firewall/antivirus files for system security and support DHIS2 cloud hosting server.
  • To provide troubleshooting assistance and IT support for MPI project, NCHADS-SI Staff and Provincial HIV program.
  • To ensure that all information technology, computer and other hardware in NCHADS is inventoried and the inventory maintained up-to-date.
  • To assist in the design of new information technology and network systems for NCHADS to facilitate the implementation of MPI project using DHIS2 platform
  • To maintain and install new computers, networks systems in NCHADS.
  • To install maintain printer and network printer in NCHADS.
  • To maintain NCHADS Website Hosting and Email Server.
  • To prepare monthly, quarterly, annual and other reports regarding IT in NCHADS as required.
  • General Responsibilities
  • To work with due diligence in carrying out the tasks of the position.
  • To cooperate helpfully within and between units to strengthen the performance of NCHADS.
  • To ensure regular, punctual and full-time attendance to duties during official working hours.
  • To strive at all times to assist the unit to attain the highest levels of accuracy and honesty in all its activities.
  • To draw the attention of the Head of the Unit immediately to any irregularity or other matter of significance affecting the efficient and honest functioning of the unit.
  • To undertake any other duties assigned by the Head of the Unit or the NCHADS Director.
  • To participate in developing work plan and supporting finance document for activity in DMU.
  • This job description may be modified at any time after consultation and agreement between the post holder, the Chief of Data Management Unit, and the Director of NCHADS.
Requirements
  • Qualifications:
  • Bachelor Degree in Computer Science or relevant
  • Experiences:
  • Three years working experience in IT with similar position
  • Experience in cloud server.
  • Competencies:
  • Strong computer skills in Computer Maintenance and Networking
  • Advance knowledge in both Microsoft OS and Linux OS.
  • Knowledge in: Microsoft Office skill, Excel with VBA, and Web based programming.
  • Good interpersonal skill, initiative, team player, and crystal report is an advantage
  • Good command of both spoken and written English
 

Data Management Officer (Replacement) (1 Position)

  • Category: Computer - General, Computer - Networking
  • Type : Job Opportunity
  • Location: Phnom Penh
  • Schedule: Full-time
  • Salary: N/A

Job Summary:

To with the design and maintenance of data management tools, and the collection and analysis of data from Prevention and STI service.

Duties
  • Specific Responsibilities
  • Assist fix NPD (DHIS2) system errors
  • Assist system administrator for user all provinces
  • Assist cleaning and import data to NPD system
  • Assist coordination with NGO
  • To generate data for Global Fund and NGO partners
  • To maintain the NCHADS STI health facility and prevention data collection instruments.
  • To develop tool for prevention and STI
  • To work closely with NCHADS units and NGO partners to ensure regular collection and submission of patient data required for the data management system.
  • To provide technical support to provincial data management officer and data entry clerk about data analysis to strengthen the quality of service in each site.
  • To compile data on service availability and training.
  • To compile, enter and maintain data in the data management databases.
  • To prepare monthly, quarterly, annual and other reports based on the data management system.
  • General Responsibilities
  • To work with due diligence in carrying out the tasks of the position
  • To cooperate helpfully within and between units to strengthen the performance of NCHADS
  • To ensure regular, punctual and full-time attendance to duties during official working hours.
  • To strive at all times to assist the unit to attain the highest levels of accuracy and honesty in all its activities.
  • To draw the attention of the Head of the Unit immediately to any irregularity or other matter of significance affecting the efficient and honest functioning of the unit.
  • To undertake any other duties assigned by the Head of the Unit or the NCHADS Director
Requirements
  • Degree in computer science or related filed.
  • 5 years’ experience on Data Management
  • Ability to install, maintain database software system.
  • Some experience in working in HIV/AIDS field.
  • Good in written and spoken English
  • Previous experience working with Global Fund
  • Residence in the concerned province is advantage
  • Previous training or experience in DHIS2
  • Ability to conduct multiple tasks and effectiveness in high-pressure situations
  • Ability to absorb and synthesize a broad range of information.
  • Ability to travel within the province
 

Provincial Data Management Officer (Replacement) (1 Position)

  • Category: Computer - General, Computer - Networking
  • Type : Job Opportunity
  • Location: Stung Treng Province
  • Schedule: Full-time
  • Salary: N/A

Job summary:

To assist with health facilities and PHD staff on the design and maintenance of data management tools, the data collection and data analysis of VCCT, ART, PNTT, PrEP, PEP, EID, TB/HIV, PMTCT, STI, NPD services.

Duties
  • Specific Responsibilities
  • To work in team with the PHD staff
  • To maintain the NCHADS’ Database applications: VCCT ART, PNTT, PrEP, PEP, EID, TB/HIV, PMTCT, STI, and NPD health facility data collection instruments. And assist MPI data analyze, dashboard and data entry.
  • To maintain the computers of data management system, printer, network connectivity and Test-Result Remote Printing.
  • To work closely with health facilities and other partners to ensure regular collection and submission of patient data required for the data management system.
  • To enter paper-based data from health facilities into Data management databases.
  • To compile data on service availability
  • To compile, enter and maintain data in the data management databases and review/clean-data for data quality of Prevention, HIV Testing and Treatment program.
  • To prepare monthly, quarterly, annual, and other reports based on the data management system and to send the data sets to NCHADS data management unit on time as deadline.
  • To provide basic information for decision makers to conduct data analysis and data use.
  • To provide back up to health facilities staff, and ensure adequate feedback and dissemination of report.
  • Play a role as Data Entry Clerk when Data Entry clerk is vacancy or taking long leave.
  • General Responsibilities
  • To work with due diligence in carrying out the tasks of the position.
  • To cooperate helpfully within and between units to strengthen the performance of PASP.
  • To ensure regular, punctual and full-time attendance to duties during official working hours.
  • To strive all times to assist the unit attain the highest levels of accuracy and honesty in all its activities.
  • To draw the attention of the PASP immediately to any irregularity or other matter of significance affecting the efficient and honest functioning of the unit.
  • To undertake any other duties assigned by the PHD and PASP manager
Requirements
  • Qualifications:
  • Degree in computer Science or related filed
  • Ability to conduct multiple tasks and effectiveness in high-pressure situations
  • Ability to absorb and synthesize a broad range of information
  • Ability to travel within the province
  • Good interpersonal skills
  • Residence in base province
  • Experiences:
  • One years working experience in IT with similar position
  • Ability to install, maintain databases software system (MySQL/SQL server)
  • Experiences on working in HIV/AIDS field
  • Experiences on Virtual Meeting App as Zoom or Microsoft Team or Google meeting.
  • Competencies:
  • Strong computer skills in Computer Maintenance and Networking
  • Knowledge in: Microsoft Office skill (Ms-Word, Ms-Excel and Ms-Power point).
  • Good command of both spoken and written English
  • This job description may be modified at any time after consultation and agreement between the post holder, the Head of Technical Bureau and the Director of NCHADS.
 

Data Entry Clerk (Replacement) (1 Position)

  • Category: Computer - General
  • Type : Job Opportunity
  • Location: N/A
  • Schedule: Full-time
  • Salary: N/A

Work location: National Clinic ART 3

Job summary:

To assist with the entry of data at VCCT/ART services.

Duties
  • Specific Responsibilities
  • To work as a team closely with the ART team
  • To maintain the NCHADS VCCT, ART, PNTT, PrEP, PEP, EID, TB/HIV, PMTCT data collection instruments and other instruments related to tracking and improve quality of care
  • To enter, maintain and clean data in the data management databases and MPI.
  • To prepare daily, monthly, quarterly, annual, and other reports based on the data management system requirement to PDMO on time as deadline.
  • To assistant with counselor on review data on paper form and reports.
  • General Responsibilities
  • To work with due diligence in carrying out the tasks of the position.
  • To ensure regular, punctual and full-time attendance to duties during official working hours.
  • To strive all times to assist the ART team attain the highest levels of accuracy and honesty in all its activities.
  • To undertake any other duties assigned by the ART Team, PDMO and PASP manager
Requirements
  • Qualifications:
  • Finish high school
  • Ability to conduct multiple tasks and effectiveness in high-pressure situations
  • Ability to travel within the province
  • Residence in base province
  • Experiences:
  • Experiences on working in HIV/AIDS field
  • Experiences on Virtual Meeting App as Zoom.
  • Competencies:
  • Knowledge in computer
  • Knowledge in: Ms-Word, Ms-Excel and Ms-Power point and Email.
  • Good command of both spoken and written English
  • Good interpersonal skills
 

How to Apply

Only short-listed candidates will be notified. The full Terms of Reference and requirements can be requested via email address provided in the contact details.

Application Information

Interested individuals meeting the above requirements are invited to send their CVs and a Cover Letters to the contact address or via email provided in the contact detials by specifying clearly the position apply for in the subject line, indicate current and expected salary and three references, and do not attached any supporting documents such as certifications. The detail Term of Reference for each jobs are available upon request at the NCHADS information desk or by mail or can be download from in the link.

Note: Applicants who engage with government official is not eligible to apply for above positions.

 

Contact Details

Office Address
  •  #245H, , Kien Khleang, Sangkat Preaek Lieb, Khan Chroy Changvar, Phnom Penh, Cambodia
 
Contact Name
  •  National Center for HIV/AIDS, Dermatology and STD (NCHADS)-Ministry of Health
 
Phone
 
Email
 
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