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Finance Officer, and Programme Assistant, Asia-Pacific

with Fauna & Flora International, Cambodia Programme

BTDC-ID: 28895

Closing Date:

Announcement Description

“In the past century Fauna & Flora has consistently saved species from extinction and protected habitats from destruction. Their solutions have always been practical, efficient and sustainable in local circumstances.”

Fauna & Flora

At Fauna & Flora, our shared purpose is to protect the diversity of life on Earth, for the survival of the planet and its people. We work closely with local conservation partners around the world to save nature, together. We harness this collective expertise to inspire positive change globally.

Asia – Pacific Programme

Working closely with local partners, the Asia-Pacific Programme currently includes a broad range of species and landscape targeted conservation initiatives in Cambodia, Indonesia, Vietnam, Myanmar, and Laos, and has country programme offices in Phnom Penh, Jakarta, Hanoi and Yangon. Around 70 projects are being implemented in the region by a team of approximately 200 staff, consultants, volunteers and partner organisations with an annual regional budget of approximately USD 10 million.

Announcement Positions

Finance Officer

  • Category: Business Administration, Accounting, Banking / Finance, Logistics
  • Type : Job Opportunity
  • Location: Phnom Penh
  • Schedule: Full-time
  • Salary: Based on Experience

The Opportunity

The Finance Officer will be part of the Fauna & Flora Cambodia Programme Team and work under supervision of the Finance and Administration Manager (FAM). He/she plays a key role in supporting FAM to oversees all financial operations, including budget, forecasting, financial reporting and analysis. He/she is responsible in ensuring healthy internal control procedures and good compliance with accounting and tax regulations.

Terms and Conditions

Start Date: As soon as Possible

Duration of Contract: Undetermined Duration Contract, subject to fund availability

Probation Period: Three months

Gross Salary Range: Dependent on experience

Benefits:

For international appointments, Fauna & Flora expatriate benefits apply:

  • 25 working days annual leave entitlement
  • Medical insurance
  • Annual return flight home
  • Relocation flight on commencement of employment
  • Repatriation flight on termination of employment
  • Relocation allowance/Repatriation allowance
  • Accommodation allowance

Hours of Work:

This is a full-time position, working Monday to Friday from 8:00AM to 5:30PM, with 1.5 hours break from 12:00PM to 1:30PM.

Duties
  • Finance Operations
  • Review requests for all advances and ensure the correctness, completeness, and validity of vouchers and other supporting documents for specific project grants to partners before processing;
  • Prepare all vouchers (payment, receipt and journal documents) from partners before approval by the Finance and Administration Manager to ensure the correct coding to budget lines, budget availability and the completeness of supporting documentation.
  • Ensure day-to-day transactions are entered into accounting system and make any necessary journal adjustments with proper supporting documents.
  • Monthly reconciliation of cashbook / bankbook and all staff advance accounts as well as updating the list of outstanding advances, and the follow up outstanding advance liquidations, particularly focusing on partners’ transactions.
  • Organise internal/external bank transfers and ensure transactions are properly tracked and recorded.
  • Assist the Finance and Administration Manager in handling cash and check transactions whenever necessary.
  • Manage the procurement process of large-scale items including electronics or capital items to ensure compliance with internal policies and procedures, and funder and donor requirements.
  • Coordinate with partners to support the timely receipt, review and approval of all vouchers, along with appropriate supporting documents, in line with FRC budget code.
  • Supports the team to meet the financial reporting requirements and deadlines specified by UK headquarter, donors, and government (related ministries).
  • Supports the timely preparation, review and approval of all monthly project bank account and cash reconciliations.
  • Supports external and internal audit processes when required.
  • Conduct sub-offices monitoring and spot-check.
  • Support in any other tasks requested.
  • Coordination and Representation
  • Ensure proactive communications to build positive working relationships within the Fauna & Flora team, particularly partners, government officials, donors and others.
  • Maintain professional confidentiality in all tasks and interactions.
  • Effectively share information gathered at external meetings with relevant team members.
  • Compliance and Ethics
  • Actively promote all FFI safeguarding policies by ensuring staff capacity building, adequate visibility and cooperation with staff implementing all safeguarding structures, corruption and ICT policies of the organization.
Requirements
  • Skills
  • Essential
  • Strong interest in Finance & Accounting;
  • Familiar with accounting software & Systems;
  • Fluent in written and spoken English; interpersonal skills,
  • Proficiency with Microsoft Word, Excel and other MS Office products;
  • Time management skill, reflexibility and open-mindset with agile learning attitude.
  • Desirable
  • Knowledge on Finance operations and management
  • Knowledge and experience
  • Bachelor degree or equivalent experience in Finance, Accounting, Logistics operations and others;
  • Recommended a minimum of two years’ experience in NGO or similar environments
  • Experience working at the international agencies or organizations;
  • Behavioural qualities
  • Demonstrates Fauna & Flora’s values
  • Rigorous and diligent approach to work;
  • Team player, demonstrating the ability to seek out and harness the views and contributions of others in an inclusive and respectful manner;
  • Ability to work under pressure and meet deadlines;
  • Ability to build positive personal and organizational relationships;
  • Ability to work within a multi-cultural environment
  • Other
  • Commitment to Fauna & Flora’s mission and vision and desire to make a difference
 

Programme Assistant, Asia-Pacific

  • Category: Assistant, Resources & Environment, Social Work, Agriculture
  • Type : Job Opportunity
  • Location: Phnom Penh
  • Schedule: Full-time
  • Salary: N/A

The Opportunity

Fauna & Flora’s Asia-Pacific programme is seeking a Programme Assistant to undertake a key supporting role within the regional programme; working closely with the Director of Operations for Asia Pacific to deliver administrative, information management and office support to the Asia-Pacific team and its projects, helping ensure compliance with internal systems, policies and procedures and donor requirements.

We are looking for an experienced and skilled administrator, highly organised and methodical in their approach to work with meticulous attention to detail. A strong team player who enjoys working in a dynamic team environment that requires problem-solving and the ability to respond swiftly to changing organisational and team needs. An excellent communicator with the ability to build positive and productive working relationships with colleagues and partners at all levels, at local, national and international locations.

In return, the role offers the opportunity to work within a ground-breaking and entrepreneurial organisation, at the forefront of global conservation, with the opportunity to apply your skills and expertise where appropriate.

Terms and Conditions

Start Date: As soon as possible

Duration of Contract: Undetermined Duration Contract, based on the fund availability

Probation Period: 3 months

Gross Salary Range: Contingent on Experience

Benefits:

25 working days’ annual holiday entitlement plus 18 days of Public Holidays, and other leave entitlements abided by Cambodia Law.

Fauna & Flora currently provides a seniority payment, in addition to Private Health insurance and NSSF (state insurance), a 13th month salary payment.

Hours of Work: This is a full-time position working 40 hours per week, Monday to Friday inclusive from 8:00am to 5:30pm with 1.5 hours lunch break.

Duties
  • Programme Administration:
  • Act as the central contact point for the collation, coordination and dissemination of general programmatic information for the Asia Pacific team; and respond to internal and external enquires, directing them within the team as appropriate.
  • Provide administrative support to the team to ensure Fauna & Flora’s required institutional
  • policies, protocols and processes are adhered to, including recruitment processes.
  • Provide assistance with administrative and routine financial tasks including preparation, review and processing of invoices, cashbooks, timesheets etc.
  • Support and manage the Asia Pacific Team information management system. Train local and Cambridge-based staff and partners on the system’s protocol to ensure accurate storage, filing and information sharing.
  • Act as a site editor for the Asia-Pacific team’s intranet sites, to include management of the content and permissions (in conjunction with team members), acting as the point of contact for these sites and supporting team members and colleagues more widely in their use as well as taking a proactive role in the maintenance and development of information held on these pages
  • Track and assist with regional / project travel arrangements, including booking flights and accommodation, visa application support, organising diaries and coordination of associated documentation.
  • Assist in the organisation and arrangement of team meetings, regional events, including conferences, regional, and other meetings, and conference calls, and provide administrative support as appropriate, including recording and circulating minutes.
  • Liaise with relevant individuals from other Fauna & Flora departments and regional programmes, as well as other organisations operational in the region, as needed to fulfil duties.
  • Maintain key programmatic documentation such as team organograms and electronic staff contact details and distribution lists for both internal staff and programme partners.
  • Prepare research and critical analysis for reports as well as review, edit, and compilation.
  • Maintain accurate records and filing systems to capture the information resulting from the duties outlined above (especially documentation relating to the project process, grant agreements, financial management, and electronic staff contacts details) and communicate any changes within the organisation as required.
  • Track the development, submission and approval or rejection of all funding proposals involving the Asia Pacific region, and maintain up-to-date records of the work required across the Asia Pacific and Cross-cutting teams.
  • Communications:
  • Liaise with the Communications team and partner organisations to communicate and promote the Asia-Pacific programme's projects, providing support to and coordinating contributions to the Fauna & Flora website, blogs, newsletters, media releases or social media, preparing, inputting and updating materials as appropriate, and coordinating uploading of images onto Fauna & Flora's photographic database.
  • Actively share and disseminate information and knowledge relating to the work and interests of the Asia-Pacific Programme within Fauna & Flora.
  • Programme Development:
  • Provide support to the Programme Development Manager to track fundraising activities by maintaining information on on-going applications, donor relationships and donor reporting requirements and provide administrative support throughout the fundraising process.
  • Support the preparation of internal documents for project concepts and proposals, and undertake desk-based research as required to support project and programme development.
  • Provide specific assistance with statutory donor grant management and reporting, including UK, EU and US statutory donors and support compliance with donor conditions.
  • Where requested by the Director of Operations, trouble-shooting specific problems and/or identifying general constraints and devising solutions to overcome them.
  • Other duties:
  • Undertake any other activities that you may, from time-to-time, be asked to perform by your line manager, commensurate with your skills and experience.
Requirements
  • Skills
  • Essential
  • Excellent proven administrative skills
  • Strong organisational and time management skills, with structured and methodical approach to work
  • Excellent interpersonal, verbal and written communication skills, builds good working relationships at distance
  • Excellent attention to detail and high level of accuracy
  • Computer literate, proficient in standard word processing and spreadsheet programmes; good knowledge of Microsoft Office Suite
  • Ability to work under pressure and to turn work around to tight deadlines
  • Ability to manage several competing priorities
  • Fluency in written and oral English
  • Desirable
  • Knowledge of Microsoft SharePoint
  • Working knowledge of a language relevant to the countries in which the Asia Pacific programme works, e.g. Khmer, Vietnamese, Myanmar, etc.
  • Knowledge and experience
  • Essential
  • Proven experience in an administrative support role
  • Familiar with basic accounting terminology and processes
  • Event coordination
  • Desirable
  • Degree or equivalent level qualification
  • Experience of fundraising
  • Knowledge of social media and writing for communications purposes
  • Familiarity with Asia- Pacific cultural context
  • Experience working in a developing country and/or in an NGO environment
  • Behavioural qualities
  • Essential
  • Demonstrates Fauna & Flora’s values
  • Responsive, with a customer-service focus
  • Establishes trust to build positive, supportive, and effective working relationships
  • International mindset and approach
  • Awareness and sensitivity to culture
  • Excellent team player
  • Self-starter with the ability to use initiative and drive projects forward independently
  • Desire to learn and develop professionally
  • Pro-active approach to work with a willingness to learn and acquire new knowledge / skills
  • Desirable
  • Interest in and empathy with Fauna & Flora’s mission
  • Other
  • Commitment to Fauna & Flora’s mission and values
  • Ability and willingness to travel on occasion to project sites (with notice).
 

How to Apply

Fauna & Flora Values

Values underpin who we are and how we act. Just as values shape who we are as individuals, they define us as an organisation, creating the culture of success for which Fauna & Flora is renowned. Our people exemplify our shared values, which are interconnected and interdependent:

  • W e act with integrity
  • W e are collaborative
  • W e are committed
  • W e are inclusive, supportive & respectful
  • W e get things done

How to Apply

Applications should consist of the following:

  • Covering letter explaining why you are applying, relating your experience and skills to the role
  • Full CV
  • Contact details for two referees (who will not be approached without your permission)

Applications should be submitted electronically to email provided in the contact details.

Please mark your application ‘Programme Assistant, Asia-Pacific’ and indicate in your covering letter where you saw the position advertised, and your expected salary.

No agencies please.

Regrettably, due to limited resources and the high number of applications we receive, we are only able to contact short-listed candidates. If you do not hear from us within four weeks of the closing date, please assume that you have not been successful on this occasion.

Applicants with Disabilities

Fauna & Flora encourages applications from individuals with a disability who are able to carry out the duties of the post. If you have special needs in relation to your application, please contact Email

Fauna & Flora values diversity and is committed to equality of opportunity

 
Attachment
 

Contact Details

Contact Name
  •  Fauna & Flora International, Cambodia Programme
 
Email
 
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