Purchasing Officer

Purchasing Officer

• Category: Accounting
• Type : Job Opportunity
• Location: Phnom Penh
• Schedule: Full-time
• Salary: N/A

• KEY RESULT AREAS
• Assist Purchasing Manager on source, review, and recommend the hotel supplies.
• Process document and file all the Purchase Request (PR) and Purchase Order (PO) and update in MC system.
• Purchase food according to the standard set by Purchasing Manager.
• Review and purchase non-food products request from all departments.
• Review specification of all food products are correctly to chef requirement by cooperation with chefs, receiving and Hygiene Officer (if any) by daily basis.
• Review all requirements through purchase list for food product from chef requirement before approval to be PO.
• Cooperation with Receiving by co-checking all food products delivery by daily basis.
• Review for all of food certificate and update by yearly and maintain filing system.
• Update all of food specification data and filing.
• Co-operation with suppliers to do lab testing for all high-risk food.
• Pass the information of new food products from new suppliers to Hygiene Officer (if any) and Executive Chef to review and approval before placing order.
• Put the best price and update quotation in MC system.
• Generate all approved PR & PO for all food products and non-food products.
• Pass all PO to all suppliers on daily basis.
• Do the variance price of the items in each PO by the correct price and obtain the proper reason for Director of Finance and General Manager approval.
• Monitor all PO with suppliers and follow up to delivery as per delivery time frame.
• Clearing of pending PR & PO in the MC system every month for Market List and 3 months for Non-Market List items.
• Train all MC system users.
• Support storekeeper conducting inventory counting during month-end.
• Create new code request to Cost Controller for food and non-food items.
• Create new vendor request and amendment for vendor information to finance.
• GENERAL
• Contributes to the morale and team spirit of the hotel by maintaining effective relationships with colleagues
• Performs additional duties as directed by supervisors
• Makes appropriate suggestions and recommendations to supervisors for the general improvement of the hotel
• Is fully conversant with al health and safety, fire and emergency procedures
• Maintains a high standard of personal hygiene, dress, uniform, and body language.
• Is polite and professional in any situation where the image or reputation of the hotel is represented
• Attends meetings and training as required by supervisors
• Ensures that all activities are carried out honestly, ethically and within the parameters local law.
• PERFORMANCE EVALUATION CRITERIA
• Achievement of goals and objective of the section/department.
• The accuracy, efficiency and effectiveness of all work produced.
• The punctuality, timeliness and thoroughness of all duties.
• The degree of quality and standard in all matters.
• The organizational skills and people management skills.
• The commitment to the personal development for oneself.
• The willingness to learn and honesty