CLV CLUSTER Finance & Grants Manager

CLV CLUSTER Finance & Grants Manager

• Category: Business Administration, Accounting, Exec. / Management
• Type : Job Opportunity
• Location: N/A
• Schedule: Full-time
• Salary: N/A

• Leadership and governance of the CLV Cluster, act as one of the most senior technical specialists in the cluster as well as a member of the CLV Management Team (10%)
• Develop an effective grant management system for monitoring and implementing all contracts and agreements. Provides regular reports to the CLV leadership team to assist with optimal grants management.
• Provide senior technical advice in grants and financial management of the CLV cluster as well as contribute strategic input to the direction of business operations for the CLV cluster in these functional areas
• Network and develop working relationships with different organisations, participating in external meetings including donors, government, and civil societies
• Budgeting and Forecasting (20%)
• Lead in developing proposal budgets and budget narratives, ensuring alignment with Oxfam and donor requirements (e.g., allowability, allocability, reasonableness and accuracy of cost matching, programme income issues, etc.).
• Coordinate closely with Operations and Accounting Manager in development of CLV countries budget guidelines and coordinates the preparation of annual budgets, consolidation, including forecasts and future years budgets.
• Participation in proposals development workshops and meetings to get knowledge of the project or program at early stage when necessary
• Verify the proposal budget as well as budget revision to ensure accuracy on unit costs, formulas, etc. before it is finalized to be shared with CLV leadership for approval and submission to the donor.
• Financial monitoring and reporting (30%)
• Prepare the monthly budget Vs actual report, highlighting important information such as contract balance, spending ratio on individual budget, summary on key possible threats and any proposed action.
• Liaise with budget holders and provide recommendation to address any donor budget overspending /under spending. Critically examine expenditure reports with budget holders and provide recommendations to address under spending, overspending or unusual expenditure in relation to project phases.
• Ensure consistency, coherence, and compliance amongst CLV Cluster countries in relation to Oxfam and donor financial procedures and policies, including financial risk management, anti-terrorism and money laundering, etc.
• Ensure timely and accurate preparation and submission of all donors reports as per the donor reporting template and schedule
• Coordinate with Operations and Accounting Manager in the preparation of monthly financial management reports of countries projects including partners
• Review reconciliation of Grants Receivables/Payable and validate the outstanding balance due or receivable from donor.
• Works closely with the teams (in particular finance) to ensure greatest use of restricted funds through strategic recharging to donor contracts where possible, and to ensure budget spend is maximised.
• Risk Analysis, Compliance and Auditing (20%)
• Work closely with finance and grants colleagues in countries to ensure partner monitoring visits are carried out regularly to mitigate financial fraud and corruption in each project/programme
• Play a lead role in dealing with internal/external audit relating to specific project/programme
• Advice the Head of CLV Business Operations by conducting regular effective risk analysis (i.e. variance analysis, trends) and reviews for the cluster, ensuring proper financial and operational controls are in place
• Coordinate closely with Operations and Accounts Manager to ensure compliance with all legal and statutory reporting requirements including providing audited accounts to the relevant government bodies in countries
• Matrix management and supporting finance and grant function (20%)
• Provide special matrix management to all Finance & Grant Officers / Coordinators in CLV Cluster on day-to-day work including:
• Supervise work activities, coach and mentor 16 Finance and Grant Officers across the three countries of the CLV Cluster in financial technical aspect to ensure high performance, accountability to meet deadlines with high quality standards, and progressive skills strengthening
• Quality review work by Finance & Grant Officers / Coordinators on day-to-day basis, provide structured and frequent feedback to these staff and provide steer/directions for improvement
• Coordinate closely with Programme Managers to co-manage staff performance reviews of Finance & Grant Officers / Coordinators, provide inputs and follow up to their capacity development plan
• Provide leadership and direct management of financial tasks by Finance & Grant Officers / Coordinators
• Strengthen the capacity of partner organisations in financial management as part of their organisational development with Oxfam. Ensure technical advice/supports are available and deliver to Finance & Grant Officers / Coordinators in a timely manner
• Coordinate closely with Operations and Account Manager to provide training to Oxfam and partner staff to ensure all award terms and conditions are understood and implemented properly.