Project Assistant

Project Assistant

• Category: Admin / Supervisory, Assistant, Computer - General
• Type : Job Opportunity
• Location: Phnom Penh
• Schedule: Full-time
• Salary: N/A

• ORGANISATION AND OFFICE MANAGEMENT ISSUES
• Organize and supervise all the administrative activities that facilitate the smooth running of the office;
• Dealing with post and emails; Process all project correspondence as well as opening, prioritizing and filing all incoming and sent information, letters, important emails etc.;
• Organising meetings and appointements ;
• Answering phones, providing information and processing messages;
• Liaising with members of the team, especially the Team Leader and the Deputy Team Leader;
• Organising office maintenance and repair work;
• Ensuring all office policies and procedures are being implemented;
• Inform the Team Leader and the Deputy Team Leader about any event which could hinder the project activities good implementation and suggest solutions if possible;
• Check stock to determine inventory levels. Anticipate needed supplies.
• MAINTAIN OFFICE RECORDS
• Design filling systems ;
• Maintain records of all documentation, file materials, manage data entry and even set up databases and other relevant data information;
• Ensure filing systems are maintained and up to date;
• Define procedures for record retention;
• Ensure protection and security of files and records;
• Ensure effective transfer of files and records;
• Transfer and dispose records according to retention schedules and policies;
• Ensure personnel files are up to date and secure;
• PROJECT FACILITATION
• Attend meetings, takes notes, write reports;
• Documents translation when needed;