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Request for Quotation (RFO) for Domestic Courier Service

with World Vision International

BTDC-ID: 22383

Closing Date:

Announcement Description

World Vision in Cambodia is a non-profit, non-denominational humanitarian aid and development organization dedicated to helping children and their communities worldwide reach their full potential by tackling the causes of poverty. Since, your company has invited to participate in and submit a Request for Quotation (RFQ) response to Domestic Courier Service sourcing. Moreover, World Vision International in Cambodia (WVI-C) has budget to cover this service US$ 80,000 per year. World Vision International in Cambodia (WVI-C) is inviting potential suppliers, which are all strong and highly regarded.

Bid Components

Request for Quotation (RFO) for Domestic Courier Service

  • Category: Invitation for Bids
  • Location: Banteay Meanchey Province, Battambang Province, Kampong Thom Province, Kratie Province, Kandal Province, Kampong Speu Province, Takeo Province, Kampong Cham Province, Preah Vihear Province, Siemreap Province

Scope of work

Description:

General Functional Requirement of Service Provider 

All the service, work schedule, and deliver service to each WVI office in Quotation submitted by the Service Provider during the proposal selection, shall be implemented and effective from this commence date of agreement with:

  • The service provider must be able to collect and deliver parcel of any size. 
  • The prospective Service Provider will ensure that all parcels/documents delivered to the intended recipient. 
  • The service provider must have effective packaging and labelling process. 
  • The service provider must have capacity to deliver to all WVI’s office within reasonable timeframes. 
  • Provide dedicated key Personnel that will service WVIN as well as after-hours support. 
  • The service provider will be liable for any damage or loss of goods while in their possession. 
  • The service provider must ensure confidentiality and security of parcels being transported.
  • The service provider shall have the facilities of same day delivery service, weekend delivery service, after hour’s delivery service, overnight delivery service, outlying/ remote area delivery service and international delivery service. 

Responsibility & accountability

  • Service provider need to check all WVI’s item and list down clearly in receiving list and respond and account all items when they pick up and deliver to WVI’s office.The service provider must ensure confidentiality and security of parcels being transported

Pickup and delivery timeframe:

Working hour:

  • National office (Mon – Fri) : 8:00am – 12:00pm and 1:00pm – 5:00pm
  • AP& Zonal Office (Mon-Thu): 7:30am-12:00pm and 1:30pm- 5:00pm
  • Timeframe to pick up & deliver: (Mon – Thu): 2:00pm of working day, but some case and urgent items we suggest supplier will deliver items on Friday and Saturday.

Submission Requirements

Terms and conditions for ‘supply and delivery:

  • Quotation should be submitted by 27 February 2023. Quotation received after the specified deadline will not be considered.
  • Quoted rate should include Tax and other applicable taxes & charges if applicable in remarks
  • Payment will be made within 30 days after receiving goods and undisputable invoice.
  • If you have any objection or expectation in payment terms, please clarify.
  • The contract will be awarded as per WVC’s bid evaluation criteria
  • WVIN reserves the right to reject any or all quotation. The successful bidder or bidders will be notified at the earliest date possible.
  • Payment will be made via online bank transfer and TDS will be deducted at source as per Cambodia Government rules and regulation.
  • Supplier declare the consent and provide these documents along with RFQ
  • a certified copy of a certificate of business registration,
  • certificate of incorporation, business license or similar document
  • a certified copy of tax registration, tax clearance certificates or similar documents
  • information on ownership structure (Name of directors of the company / Owner)
  • last two years of audited financial statements or tax filing, or similar documents
  • Must be cleared of legal disputes that ended in Court in the past three years.
  • Sign Conflict of Interest disclosure showing any relationship with WV staff.
  • Sign Supplier Code of Conduct
  • Sign Behavior protocol for partner
  • Sign Anti Corruption Policy
  • Fill in and sign Supplier Registration Form
  • Any contract resulting from this Request for quotation shall be governed by and interpreted in accordance with the laws of Cambodia.
  • WVC reserves the right to alter the terms of offer specified in the RFQ Document, including the last date for submission of Bids.

The contract will be a two-year term based on the price offering. This service is provided to World Vision National Office

 
Attachment
 

Contact Details

Office Address
  •  #20, Street 71, Sangkat Tonle Basak, Khan Chamkar Mon, Phnom Penh, Cambodia
 
Contact Name
  •  World Vision International, Procurement Unit
 
Phone
 
Email
 
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