The National Center for HIV/AIDS, Dermatology and STI (NCHADS) in the Ministry of Health is looking for a highly competent of following positions.
Working in Phnom Penh office and other provincial. This program financed via The Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM). Under the direct supervision of the director of NCHADS-SI, Senior Finance Officer and Junior Accounting Officer are responsible for day-to-day oversight by Finance Unit of NCHADS-SI under GFATM-HIV/AIDS /KHM-C-MEF-H grant in Cambodia.
- Category:
Banking / Finance, Business Administration, Accounting
-
Type :
Job Opportunity
- Location:
Phnom Penh
- Schedule: Full-time
- Salary:
N/A
Work location in NCHADS, Phnom Penh
Job Summary:
Under the direct supervision of the finance manager, the Senior Finance Officer will oversee the overall financial/ grant management of the Sub Implementer and Sub-Sub Implementers with regards to their reporting, treasury, compliance with the Global Fund rules. She / He provides capacity building of staff at the SI level in their financial management in order to improve their capacity and fulfill their skill gaps.
- Specific Responsibilities:
- Support the budget proposal development and reprogramming process and coordinate across departments, with SSIs as needed
- Prepare and develop detailed budget plans for the SI and SSIs based on the approved proposal by the GFATM
- Compile budget plans and reports received from SI and SSIs using the existing format and submit them to Finance Manager on quarterly basis or upon requested.
- Grant and Budget Management
- Review and comment on SSIs and NCHADS reports on quarterly, semi-annual and annual.
- Consolidate of Financial report from all SSIs and NCHADS and prepare the Progress Update Disbursement Request (PU/DR) on quarterly and semi-annual report and Annual Financial Report (AFR).
- Conduct regular monitoring of SSIs and SI expenditure and its sub-components for assuring that the expenditure are covered by correspondence budgets as reflected in the work plan and budget approved by the GFATM then submit the report of the visits to Finance Manager and Senior Management for management action to improve the timely, accuracy and transparency of the financial report, which are necessary for effective and responsible financial management and decision making in consultation with Finance Manager and/or approved by senior management team.
- Ensure that SSIs accounts/Finance (accounting and financial management) in compliance with GFATM procedures and guidelines, as outlined in the approved PR's Guideline.
- Internal Control
- Play a key role in the process of SI and SSI assessment and tracking on actions needed in order to improve the SSI and SI financial management capacity and fulfill their skill gaps
- Keep tracking, scrutinize and monitor all financial and accounting and period reports to ensure internal control procedures and independent external audit recommendation are adhered to
- Perform an internal control function to ensure, when requested by the management, that SI financial transaction comply with the GFATM guideline and procedures, FA recommendations, and best practices
- Facilitate in the audit preparation and arrangement within the grant
- Capacity Building
- Involve in developing and revising the financial guidelines and coordinate with the finance team to strengthening and maintaining the database system of the Finance Section
- Provide effective orientation training, directive, and assistance to SSIs in compliance with financial and accounting management to ensure understanding and implementation of principles of good financial management and adherence to PR and GFATM requirements
- Introduce the template to all Sub-Sub Implementers on finance report as (Quarterly, Semi, Annual, reprogram, unspent, Close Out Budget and Income Generate) and all requirement from donor (GFATM)
- Provide to SI/ SSIs (full / limit capacity) with standard operation I recommended good practice
- Liaison
- Participate in team planning and other meeting; supporting colleagues in a collaborative way sharing information and resources to ensure proactive and timely support and resources are provided to SI
- Take leading role in weekly internal unit meeting and follow up minute sharing on time. Attend regular SI team members, NCHADS' staff meeting, and other meetings as required, to ensure good coordination, collaboration, sharing information and problem solving cross-cutting issues
- Focal person for grant communication and oversight with SI and SSIs to ensure the smoothly cooperation and coordination effectively
- Liaise with implementing partners including preparation of minutes of key meeting on financial and procurement issues, if any
- Team Management
- Participate to the recruitment, training and management, assessment of the SI Finance team members.
- Play key roles as organizer/chairperson of the weekly internal unit meeting, and ensure the action need and minute have been circulated to the related staff members on time.
Requirements
- University degree in financial management, business, administration related
- Minimum 5 years Experiences in accounting, financial management in organization, including strong background managing sub grantees
- Minimum 3 years Experiences in managing grants international donors
- Strong back ground in accounting
- Good English, computer skills
- Knowledge in Computerized accounting software (QB, Sun System)
- Organizational skill
- Reactivity
- Relational skills
- Working a team
Interested individuals meeting the above requirements are invited to send their CVs and a Cover Letters to the contact address or via email by specifying clearly the position apply for in the subject line, indicate current and expected salary and three references, and do not attached any supporting documents such as certifications. The detail Term of Reference for each jobs are available upon request at the NCHADS information desk or by mail or can be download from the link.
Only short-listed candidates will be notified. The full Terms of Reference and requirements can be requested via email address.
