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Deputy Chief of Party

with International Foundation for Electoral System

BTDC-ID: 19716

Closing Date:

Announcement Description

About International Foundation for Electoral Systems (IFES):

IFES advances democracy for a better future. We collaborate with civil society, public institutions and the private sector to build resilient democracies that deliver for all. Our technical assistance and applied research develops trusted electoral bodies capable of conducting credible elections; effective and accountable governing institutions; civic and political processes in which all people can safely and equally participate; and innovative ways in which technology and data can positively serve elections and democracy. Since 1987, IFES has worked in more than 145 countries, from developing to mature democracies.  In accordance with IFES’ approach: A society is able to reach its full potential in a world in which people of all genders are fully engaged as equal partners in their families, workplaces and communities. Based on international human rights standards and best practices, IFES promotes political participation, justice and equal rights around the world. IFES reflects these values in its programming and workplace culture.

The greatest assets of IFES are our team members. IFES offers competitive benefits and pay, as well as the opportunity to work in a dynamic and collaborative environment. Every member of the IFES team is responsible for carrying out the mission of IFES and integrating IFES values into their work every day: Commitment to Excellence, Effective Communication, High Quality Decision-Making, Accountability, Teamwork and Collaboration.

Announcement Positions

Deputy Chief of Party

  • Category: Law, Research / Development, Exec. / Management, Communications
  • Type : Job Opportunity
  • Location: Phnom Penh
  • Schedule: Full-time
  • Salary: N/A

Location: Cambodia, Phnompenh

Division: Program Management

Status: Local National Employee

Position Number: 22:234

IFES is currently recruiting for a full-time Deputy Chief of Party (DCOP) for the anticipated 5-year, USAID-funded Advancing Youth Leadership Activity in Cambodia. The activity will enhance the capacity and leadership of youth, including those from marginalized groups, to fully participate in socio-political life, to address local development issues, and to increase civic participation.

The DCOP will be responsible for the technical and administrative leadership of the AYL Activity and serve as the secondary institutional liaison with USAID. The DCOP will be responsible for the day-to-day management and administration of the AYL Activity. USAID/Cambodia expects the DCOP to have significant technical expertise combined with strong communication skills.

This position is based in Phnom Penh, Cambodia and is contingent upon award.

Duties
  • MAJOR DUTIES AND RESPONSIBILITIES:   
  • Under the guidance of the COP, ensure high-quality technical programming through hands-on guidance and support grounded in the program's strategic objectives and adhering to expected technical quality and reporting requirements
  • Participate in the technical and programmatic design of award and partner programs; represent IFES in negotiating with donors and partners
  • Help manage project planning, including the production of annual workplans; help guide and oversee the alignment of the budget to expected results, and review and approve annual budgets and quarterly reports
  • Ensure the cost-effective use of project resources
  • Ensure compliance with HQ and donor requirements, policies, and regulations
  • Under the guidance of the COP, act as liaison to relevant donors and the local government
  • Provide training and mentoring to partners to strengthen capacity for technical service delivery and compliance with donor rules and regulations
  • Under the guidance of the COP, help recruit and directly supervise project staff in line with IFES HR policies
  • RELATIONSHIPS: 
  • Develop and maintain collaborative working relationships with stakeholders within IFES to ensure accurate and timely financial reporting and efficient program implementation;
  • Provide mentoring and capacity building to grantees and subcontractors on USAID requirements.
  • SUPERVISION EXERCISED:  
  • Supervise professional and support positions;
  • Lead annual budgeting and monthly cash-flow forecasting;
  • Monitor project budget continually for cost control.
Requirements
  • Education: 
  • Bachelor or Graduate degree in social science, law, or other fields relevant to the Activity.
  • Experience:
  • At least 8 years of progressively responsible experience managing civil-society and civic engagement-related programs in the democracy and governance sector.
  • Proven leadership in the design, management, and implementation of similar sized programs.
  • The ability to develop and communicate a common vision among diverse partners.
  • The ability to lead multidisciplinary teams.
  • Related Skills or Knowledge: 
  • Strong written and oral communications and ability to represent IFES to USAID and other external stakeholders;
  • Good judgement and an unwavering commitment to business integrity
  • LANGUAGE SKILLS:  
  • Excellent knowledge of written and spoken English and Khmer is required.
  • TRAVEL:  
  • In-country travel may be required up to 20% of time
 

Chief of Party (Closed)

  • Category: Law, Research / Development, Exec. / Management
  • Type : Job Opportunity
  • Location: Phnom Penh
  • Schedule: Full-time
  • Salary: N/A

Location: Cambodia, Phnompenh

Division: Program Management

Status: International Full Time

Position Number: 22:233

IFES is currently recruiting for a full-time Chief of Party (COP) for the anticipated 5-year, USAID-funded Advancing Youth Leadership Activity in Cambodia. The activity will enhance the capacity and leadership of youth, including those from marginalized groups, to fully participate in socio-political life, to address local development issues, and to increase civic participation.

The Chief of Party will be responsible for the strategic direction, coordination, and management of the Advancing Youth Leadership Activity, including oversight of financial and overall contract management. The COP will serve as the principal interlocutor with USAID and key stakeholders within USAID implementing partners; development partners; the host government; civil society organizations, and relevant private sector organizations, as appropriate. The COP will ensure the Activity meets stated results as per its goal and objectives and responds to reporting requirements in a timely manner. The COP has the leadership role in coordination among various partners, subcontractors, and grantees.

This position is based in Phnom Penh, Cambodia and is contingent upon award.

Duties
  • MAJOR DUTIES AND RESPONSIBILITIES:   
  • Ensure timely execution of project activities within the allocated budget, and strategic development and implementation
  • Promote dissemination of evidence and learning from program activities
  • Serve as the IFES representative to USAID, Government of Cambodia representatives, other donors and implementers, and other partners
  • Supervise in-country staff and consultants and provide feedback on performance
  • Oversee project reporting and communications
  • Oversee program management, administration, finances, budgeting, and reporting
  • Other duties as assigned
  • POSITION SCOPE: 
  • Plan and coordinate technical activities to meet program goals within prescribed timeframes and funding parameters, while maintaining compliance with USAID regulations and IFES policies
  • Provide overall guidance and mentoring to program staff to support development of strategies, budgets, work plans, MEL plans and reporting
  • Ensure the functional integration of all program components and collaboration with USAID and other donor funded programs, government counterparts, non-governmental actors, and other stakeholders.
  • DECISION MAKING/PROBLEM SOLVING: 
  • Identify risk factors with potential to disrupt achievement of program/project goals.Analyze issues, problems or opportunities and propose appropriate courses of action, based on knowledge of professional principles and best practices
  • Facilitate the development and implementation of strategies to track and mitigate risk and its potential impact
  • FISCAL RESPONSIBILITY: 
  • Ensure compliance of project budgeting, financial management and reporting
  • Oversee and approve local and international procurements and sub-awards in accordance with IFES policies and USAID rules and regulations
  • Authority to regularly make purchases and incur expenses, subject to established controls and procedures
  •  RELATIONSHIPS: 
  • Maintain collaborative working relationships with senior-level stakeholders within and outside IFES to ensure timely and successful achievement of project goals and objectives
  • Represent IFES with external contacts at professional and government levels
  • SUPERVISION EXERCISED: 
  • Oversee in-country project staff and participate in project implementation, reporting and monitoring and evaluation
  • Foster a work-place culture of inclusiveness, transparency, accountability, integrity, and ethical standards
  • Promote staff professional development to build capacity and strengthen professional competencies
Requirements
  • Education: 
  • Advanced university degree in international politics, international development, law, public policy, public administration, or related field.
  • Experience:
  • 15 years of progressively responsible international experience managing similar
  • Demonstrated technical expertise managing and leading large civic engagement programs, soft-skill development, civil society, human rights, democracy and/or governance.
  • Demonstrated experience in maintaining relationships with a broad range of stakeholders such as host government counterparts, development partners, implementing partners, civil society organizations, and private sector entities.
  • Demonstrated capabilities in high-level strategic vision, innovative programming, and ability to lead a multidisciplinary team.
  • Demonstrated experience with gender and social inclusion approaches.
  • Demonstrated experience working in Southeast Asia is preferred.
  • Related Skills or Knowledge: 
  • Demonstrated leadership and staff management experience
  • Project administration and financial management skills
  • Knowledge and experience in research methodologies and best practices for program monitoring, evaluation, and learning
  • Experience with financial tracking, and forecasting for USAID-funded projects
  • Experience with Microsoft Excel-based spreadsheets
  • Knowledge of USAID and non-US financial regulations and contract compliance requirements
  • Demonstrated ability to prioritize and handle multiple tasks and consistently meet tight deadlines
  • Ability to develop and manage effective local relationships
  • Strong communicator, both verbally and in writing
  • Proven capacity to work well with minimal supervision
  • Experience in managing relationships within the international donor community
  • LANGUAGE SKILLS:  
  • Excellent knowledge of written and spoken English required. Fluency in Khmer considered a plus.
 

Grants Manager (Closed)

  • Category: Accounting, Banking / Finance, Business Administration, Exec. / Management
  • Type : Job Opportunity
  • Location: Phnom Penh
  • Schedule: Full-time
  • Salary: N/A

Location: Cambodia, Phnompenh

Division: Program Management

Status: International Full Time

Position Number: 22:235

IFES is currently recruiting for a full-time Grants Manager for the anticipated 5-year, USAID-funded Advancing Youth Leadership Activity in Cambodia. The activity will enhance the capacity and leadership of youth, including those from marginalized groups, to fully participate in socio-political life, to address local development issues, and to increase civic participation.

The Grants Manager will be responsible for the overall management and execution of the grants under contract (GUC) portfolio of the AYL Activity. The position is very critical since the Activity anticipates a large and complex sub-grant component, working with large number of local entities in many provinces.

This position is based in Phnom Penh, Cambodia and is contingent upon award.

Duties
  • MAJOR DUTIES AND RESPONSIBILITIES:   
  • Administer the full cycle of grants management activities beginning from pre-award assessments, monitoring/compliance visits and close-out procedures.
  • Award and administer Grants Under Contracts and consultant agreements
  • Ensure proper negotiation of the terms and conditions and their documentation for sub-grants and contracts.
  • Develop contract and grant award documents
  • Respond to issues that arise during grant, subgrant, and contract program implementation including financial reporting, modifications, oversight of compliance with terms and conditions and resolution of disputes, and resolving audit findings.
  • Provide policy guidance and interpretation for program staff as well as sub-grantees.
  • Ensure timely training of grantees and IFES staff to understand and comply fully with donor standards. Develop training materials and carry-out regular trainings with grantee partners.
  • Develop a local contracts and grants management manual that that is updated and accurately represents the procedures carried out by IFES
  • Ensure that all required documentation is available and stored as per IFES regulations.
  • Assist with reviewing budget estimates for allowability, reasonableness and consistency.
  • Oversee closeout of awards, and provide oversight to staff for closeout of awards including preparation of final inventories, property disposition under contracts and grants received by IFES.
  • RELATIONSHIPS: 
  • Develop and maintain collaborative working relationships with stakeholders within IFES to ensure accurate and timely financial reporting and efficient program implementation;
  • Provide mentoring and capacity building to grantees and subcontractors on USAID requirements.
  • SUPERVISION EXERCISED:  
  • Lead annual budgeting and monthly cash-flow forecasting;
  • Monitor project budget continually for cost control.
Requirements
  • Education: 
  • Bachelor or Graduate degree in finance, accounting, auditing, business administration, or other related field.
  • Experience:
  • At least 5 years of management experience in the administration of sub-grants and/or sub-contracts for international development projects.
  • Demonstrated ability to develop and manage large civic engagement focused grants.
  • Ability to manage and oversee many sub-grants and/or sub-contracts to local entities, including preparation of the solicitation, application review, negotiation, and awards.
  • Ability to maintain the grant tracking system to ensure timely and correct execution of all grant agreements.
  • Excellent organizational skills and ability to determine priorities and meet multiple deadlines.
  • Experience working with civil society or local entities on issues related to development, democracy and governance.
  • Extensive understanding of regulations and procedures pertaining to grants management and subcontracting is desirable.
  • Related Skills or Knowledge: 
  • Strong written and oral communications and ability to represent IFES to USAID and other external stakeholders;
  • Good judgement and an unwavering commitment to business integrity
  • LANGUAGE SKILLS: 
  • Excellent knowledge of written and spoken English and Khmer is required.
  • TRAVEL: 
  • In-country travel may be required up to 20% of time
 

Youth Engagement Coordinator (Closed)

  • Category: Business Administration, Law, Research / Development, Community Development, Exec. / Management
  • Type : Job Opportunity
  • Location: Phnom Penh
  • Schedule: Full-time
  • Salary: N/A

Location: Cambodia, Phnompenh

Division: Program Management

Status: Local National Employee

Position Number: 22:236

IFES is currently recruiting for a full-time Youth Engagement Coordinator (YEC) for the anticipated 5-year, USAID-funded Advancing Youth Leadership Activity in Cambodia. The activity will enhance the capacity and leadership of youth, including those from marginalized groups, to fully participate in socio-political life, to address local development issues, and to increase civic participation.

The Youth Engagement Coordinator will be responsible for overseeing, implementing, and coordinating a variety of programs, and activities in relation to the leadership program and youth civic engagement. This would include, among other things, planning, outreach, data collection, and coordination with youth, civil society organizations, and private sector. The position is expected to develop, manage, and maintain strong working relationships with a broad range of stakeholders to promote their active engagement with youth, youth-led and youth-serving organizations, civil society organizations, and other entities as applicable. They will provide administrative oversight, and logistical and coordination support to ensure the success of the programs designed to inspire, mobilize, and engage youth to improve and create positive community development.

This position is based in Phnom Penh, Cambodia and is contingent upon award.

Duties
  • MAJOR DUTIES AND RESPONSIBILITIES:   
  • Identify, develop, and maintain strong partnerships with youth stakeholders including young people, youth-led and youth-serving organizations as well as civil society leaders and organizations, and private sector.
  • Provide administrative oversight and coordination of youth and civic engagement programming.
  • Ensure monitoring and evaluation tools and strategies are inclusive of age-related data collection and disaggregation.
  • Contribute to the design, preparation of materials, and implementation of youth and civic engagement programming.
  • Provide input on youth and civic engagement programming in IFES reports.
  • RELATIONSHIPS: 
  • Develop and maintain collaborative working relationships with stakeholders within IFES to ensure accurate and timely financial reporting and efficient program implementation;
  • Provide mentoring and capacity building to grantees and subcontractors on USAID requirements.
  • SUPERVISION EXERCISED:  
  • Supervise professional and support positions;
  • Lead annual budgeting and monthly cash-flow forecasting;
  • Monitor project budget continually for cost control.
Requirements
  • Education: 
  • Bachelor or Graduate degree in international development, social science, business, law, communication, or related field.
  • Experience:
  • At least 7 years of demonstrated experience coordinating large and complex or international programs including soft skill or skill development, youth empowerment, civil society, and, among others, civic education.
  • Demonstrated experience in capacity building initiatives for youth and community groups, and in community mobilization, coordination, and facilitation.
  • Demonstrated ability to develop and manage civic engagement-focused grants.
  • Knowledge and experience on gender and social inclusion.
  • Good understanding of youth networks and civil society organizations in Cambodia and its development context.
  • Solid communication, interpersonal, negotiation, and relation management skills and experience.
  • Demonstrated experience in building and maintaining relationships and networks with individuals, communities, development partners and other relevant stakeholders.
  • Related Skills or Knowledge: 
  • Strong written and oral communications and ability to represent IFES to USAID and other external stakeholders;
  • Good judgement and an unwavering commitment to business integrity
  • LANGUAGE SKILLS: 
  • Excellent knowledge of written and spoken English and Khmer is required.
  • TRAVEL: 
  • In-country travel may be required up to 20% of time
 

How to Apply

Interested candidates may submit your resume to us by email mentioned in the contact details.

For more information please click this link below:

  • Chief of Party
  • Deputy Chief of Party
  • Grants Manager
  • Youth Engagement Coordinator 

The successful candidate must provide proof of COVID-19 vaccination.

IFES is an Equal Opportunity and Affirmative Action Employer. 

All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic. IFES takes affirmative action with respect to the employment and promotion of women, minorities, individuals with disabilities, and covered veterans. IFES will also take affirmative action on the basis of sexual orientation and gender identity.

 

Contact Details

Contact Name
  •  Razzaq
 
Email
 
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