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Finance and Administrative Assistant

with East West Management Institute

BTDC-ID: 16794

Closing Date:

Announcement Description

EWMI, an independent not-for-profit organization founded in New York, USA, has been implementing projects in Cambodia since 2003. EWMI works to strengthen Cambodian society by bringing together government, civil society and the private sector.

Announcement Positions

Finance and Administrative Assistant

Workplace Circumstances
  • Environment: N/A
  • Languages: N/A
  • Location: Phnom Penh
Position Circumstances
  • Career Category: Banking / Finance, Business Administration, Assistant
  • Schedule:Full-time
  • Salary: N/A
Position Summary

East-West Management Institute (EWMI) seeks a dynamic and proactive Finance and Administrative Assistant to join our team. The Finance and Administrative Assistant will ensure smooth and effective financial and administrative support for EWMI and its projects by providing assistance to the Director of Finance and Operations. The person will be assisted responsible for various administrative tasks and will ensure that tasks are in full compliance with rules, standards and regulations of EWMI and its donors.

Duties & Responsibilities:
  • Scope of Work
  • Financial Support 
  • Record financial transactions in the accounting database daily 
  • Assist prepare employee payroll monthly
  • Assist the Director of Finance and Operations to make timely payments of withholding taxes and National Security Fund (NSSF) 
  • Make copies of or scan financial and other documents before sending them to the EWMI US office by the 5th of every month
  • Assist the Director of Finance and Operations to make sure all of the financial documents are backed by relevant supporting documents and ensure accuracy 
  • Assist the Director of Finance and Operations prepare budgets for all workshops, meetings, seminars, conferences and pay participants in accordance with EWMI’s policies 
  • Assist the Director of Finance and Operations process disbursements to vendors in accordance with EWMI’s policies and procedures
  • Assist the Director of Finance and Operations prepare EWMI VAT reports and consolidate reports for submission to donors 
  • Perform banking transactions(requesting/collecting bank balance inquiries, monthly bank statements, debit/credit advisories, check books, and all correspondence between bank and EWMI) on behalf of EWMI as directed
  • Assist the Director of Finance and Operations to maintain complete and accurate inventory/fixed asset records to track and document acquisitions, allocations, transfers, and monitor the condition and location of all assets according to EWMI’s policies and procedures
  • Administrative and logistical support 
  • Prepare purchase orders for office supplies, and regularly update the logging and tracking system for office supplies
  • Prepare purchase requests, orders and requests for payment 
  • Help with procurement requests, follow up with suppliers, ensure accurate goods and service deliveries
  • Regular check Visual Compliance before procurement and making payments
  • Assist the Director of Finance and Operations collect timesheets and maintain employee work time/leave records as well as expatriate employees’ personnel records in keeping with EWMI policies and procedures 
  • Assist the Director of Finance and Operations track expat employees’ status to ensure that visas and other required government documentation for staff are requested and obtained from the appropriate agency in a timely way
  • Facilitate official travel and make hotel arrangements for staff and others, as assigned
  • Provide logistical support by organizing workshops, trainings, and meetings 
Requirements:
  • Bachelor Degree in Business Administration or a related field OR equivalent work experience
  • At least one (1) year of experience, particularly in and finance/ administration, preferable within an INGO or other international organization
  • Excellent spoken and written English and Khmer
  • Strong computer skills (Excel, word processing)
  • Strong ability to plan and take initiative
  • Excellent communication and interpersonal skillsHardworking, service oriented, polite and friendly
  • Ability and willingness to learn new knowledge and skills
  • Ability and willingness to travel
 

How to Apply

Interested candidates should submit a brief cover letter and CV (including the names and contact information for three professional references) and writing to Ms. Houy Leakhena, Director of Finance and Operations via Email provided in the contact detail and include the position title of “Finance and Administrative Assistant” in the subject line.

We accept applications by email only. EWMI does not discriminate on the basis of ethnicity, race, age, gender, or sexual orientation. Only short-listed candidates will be contacted.

 

Contact Details

Contact Name
  •  Houy Leakhena, Director of Finance and Operations
 
Email
 
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