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Executive Secretary

with Institut Pasteur du Cambodge

BTDC-ID: 16368

Closing Date:

Announcement Description

We are looking for qualified candidate to fill for the position below.

Announcement Positions

Executive Secretary

  • Category: Business Administration, Exec. / Management, Assistant, Admin / Supervisory
  • Type : Job Opportunity
  • Location: Phnom Penh
  • Schedule: Full-time
  • Salary: N/A

Executive Secretariat assists the Directors (Director, Deputy Director, Administrative and Financial Director) in all their respective activities, particularly all administrative and secretarial work; organization and monitoring of diaries, management of mail, preparation and organization of meetings, drafting of correspondence, processing of specific files, management of mission orders and air tickets for missions abroad, organization of events organized on campus, management and monitoring of accommodation. This Executive Secretariat composes of two persons: An Executive Assistant and an Executive Secretary. The Executive Secretary is working under the hierarchical authority of the Executive Assistant.

The lnstitut Pasteur du Cambodge (IPC) is recruiting an Executive Secretary based at the Executive Secretariat of the Direction and Administration Unit. The initial contract is offered for one year (renewable).

Employment Benefits:

  • Possibility to work remotely: subject to job role and management approval.
  • Private health insurance including family coverage and life insurance
  • NSSF (Health Care, Occupational Risk, Retirement)
  • Khmer New Year and Pchum Ben Bonus
  • Annual leave plus an additional day every three years
  • Multicultural environment with staff from 22 nationalities
  • Opportunities for growth and career advancement
Duties
  • Main responsibilities:
  • To welcome Director's guests
  • To assist visitors and clients
  • To assist in sending informative mails to internal and external recipients
  • To assist in preparing different documents (memorandum, decision) and administrative letters: certificate of attendance, residence…
  • To perform general office tasks including photocopying, scanning, and mailing
  • To manage all arrival and departure letter, contract, agreement….
  • To classify documents
  • To translate form English to Khmer (or vice versa) or communicate with the translating consultants.
  • To maintain office supply inventories
  • To manage and check employee mission orders (check, submission for signature, transmission)
  • To arrange travel requirements (booking flight tickets, hotels, taxi) for employee, visitor and the Director
  • To communicate closely with partners (Hotel, Travel agency, Airlines, …) to arrange the contracts
  • To maintain the booking calendar of meeting rooms
  • To assist in organizing and arranging meetings, conferences, and courses (national and international)
  • To update planning absent of head/deputy head of unit/service every month
  • To perform other duties assigned by the Administration and Management
  • To replace the Executive Assistant in case of absence
  • Communication:
  • To daily respond to the Public Information Request email
  • To update and monitor social networks content: Facebook, Website, LinkedIn
  • To assist the consultant in communication material and tools
  • To assist for media interview and follow up
Requirements
  • Recruitment conditions:
  • Language required: excellent level in Khmer, English and French (French language is a plus)
  • References required
  • Available to start: as soon as possible
  • Period of employment contract: one year (renewable)
  • Candidate Profile:
  • Bachelor degree in Business Administration or related field
  • Administrative experience (at least 3 years)
  • Be able to use Microsoft office, Outlook, Khmer tying…
  • Knowledge of social media used in a business context (will join the communication team)
  • Good planning and organizing (to support day to day activities)
  • Dynamism and pro-activity
  • Ability to work in a team as well as independently
  • Ability to learn new tasks quickly, to adapt and to be flexible
  • Have a sense of initiative
  • Rigor and professional awareness
  • Be able to maintain confidentiality and honesty
  • Knowledge of the operation of standard office equipment
  • Excellent verbal and written communication skills
 

How to Apply

The complete application includes a cover letter – with salary expectations, copies of diplomas if any, work certificates, curriculum vitae with a recent photo, Identity Card photocopy - all certified documents to the originals – are to be sent to the Human Resources department of Institut Pasteur du Cambodge address or by email and phone number provided in the contact detail.

 

Contact Details

Office Address
  •  #05, Monivong Blvd, Sangkat Srah Chak, Khan Doun Penh, Phnom Penh, Cambodia
 
Contact Name
  •  Human Resources Department
 
Phone
 
Email
 
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