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Finance and Administration Officer

with Louvain Cooperation au Developpement

BTDC-ID: 15487

Closing Date: 20-Mar-2022

Announcement Description

Since 2016, four Belgian university NGOs that are ECLOSIO (the NGO of the University of Liège), Louvain Coopération (the NGO of the UCL - Louvain-la-Neuve), FUCID (Namur) and ULB-Coopération (Brussels), have decided to implement a common program financed by the Directorate General of Belgian Development Cooperation (the DGD) for a period of 10 years, from 2017 to 2026, under the name of Uni4Coop. Uni4Coop's specificity is to contribute to development by mobilizing the human and scientific resources of the university community. For the coming program 2022-2026, U4C proposed a fully integrated program between Louvain Coopération and Eclosio in Cambodia. This joint program will enable to join forces, strengthen each other, promote exchanges and better capitalize on practices, and generate new expertise at the crossroads of research and development.

The office of Uni4Coop in Cambodia is located in Phnom Penh. It coordinates a local multidisciplinary team. The areas of intervention are food and economic sovereignty (support to family farming, income-generating activities, rural entrepreneurship, farmer organization) and health (with a focus on non-communicable diseases and a special emphasis on mental health). These projects are implemented in the provinces of Takeo, Battambang, Preah Vihear, Kampong Thom, Kampong Cham and Tbong Khmum but also in the provinces where U4C partners are represented.

Finance and Administration Officer

Category: Banking / Finance, Business Administration, Accounting
Type : Job Opportunity
Location: Phnom Penh
Schedule: Full-time
Salary: N/A

U4C is looking for a Finance and Administration Officer to assist the Finance and Administration Manager (FAM) of the U4C in Cambodia with accounting, human resource secretary and other administrative tasks related to the coordination office and the joint projects in Cambodia.

Starting: As soon as possible

Duties

Accounting and Monthly Accounting Closing
Enter all the financial transactions into the Winbooks
Enter all the financial transactions from Partners into the Winbooks and report to FAM for any discrepancies
For accounting entries apply the U4C chart of accounts, use standardized labeling where possible, and ensure that budget code, accounting code and project code are correct
Control the validity of invoices, the completeness of supporting documents and approvals according to financial rules
Together with FAM performs monthly accounting closing in accordance with the instruction from U4C-HQ
Perform initial review of all entries, run the quality checks, and do necessary corrections promptly
Prepare other necessary closing documents, notably cash statements, bank reconciliations, and salary reconciliation
Check and compile all vouchers and ensure that all necessary documents are attached, and uploaded into the Winbooks
Prepare the monthly VAT report and pay the monthly tax payment
Determine and communicate exchange rates at the beginning of every month and encode into Winbooks
Support FAM in generating the financial report to donors
Human Resource Secretary
Draft the employment contract, internship contract, consultancy contract and daily contract in collaboration with FAM and make sure that all the important documents such as Job Description, Chart of Ethic, staff handbook, pledge of discretion…etc are duly signed by the employees or consultants
Calculate and prepare the payroll letter duly signed by FAM and the Country Director and submit to the bank for salary payment
Calculate the bonus and salary increases to apply in collaboration with FAM
Responsible for following local legislation and advising FAM of any changes that could affect the staff rules and/or salary payment parameters
Create and update personal files for U4C staff in Cambodia
Support all head of program/project in preparing the Job opening and Job description
Post the job opening and send to other recruitment board or recruitment agencies
Manage and control the leave request and balance according to the internal staff handbook
Handling office and staff insurance (NSSF and Private insurance)
Administration
Assure reception responsibilities (welcoming of visitors, making of appointments, etc.)
Receive, record and file in- and out-going mail/letter and documents
Assist in the preparation of documents related with MoFA and MOH for MOU preparation and extension
Assist in the preparation of documents related with MAFF for Project Agreement and extension
Maintain filing system for documents and correspondence concerning the running of the U4C Cambodia office and the joint projects
Assist in translation (English <> Khmer) of paperwork or during meetings/field visits/training

Requirements

University degree in Finance and/or Administration Management or Accounting
At least 5 years’ work experience in finance and administration
At least 4 years’ work experience in NGO/Bi- or multilateral projects and close collaboration with government departments
Proficient English and Khmer with good English writing skills
Excellent computer skills, especially in accounting software and spreadsheet software
Personal Qualities
Dynamic, with ability to work independently once instructions have been provided
Committed and flexible approach to work
Good interpersonal attitudeGood communication skills
Ability to work in a multicultural environment
Reports to Finance and Administration Manager of U4C in Cambodia

Applications should be sent by email provided in the contact detail and accompanied by a cover letter and curriculum vitae. Women and people with disabilities are encouraged to apply. Only shortlisted candidates will be contacted for interview.

What we offer

Undetermined Duration Contract (UDC)
Competitive salary and attractive social benefits
Rewarding work in humanitarian and development

Contact Name

Louvain Cooperation au Developpement

Email

info-cam@louvaincooperation.org

See more detail here:

https://www.bongthom.com/job_detail/view_details_15487.html