Project Administrator and Accountant

Project Administrator and Accountant

• Category: Business Administration, Accounting, Banking / Finance
• Type : Job Opportunity
• Location: Phnom Penh
• Schedule: Full-time
• Salary: N/A

• Project Administration
• Support Logistic arrangement for TA team (visa, hotel accommodation, renting of cars, booking of domestic and international transportation, flight etc.);
• Organize meetings, training event, etc...;
• Manage the project office and provincial offices correspondence – electronic or postal mail, ensure cc of all out-going/incoming mail sent/received by consultants on project matters;
• Monthly original timesheet collection;
• Assist on project reports formatting and distribute to involvement department;
• Keeping , monthly updating and reconciliation of inventory/asset register;
• Procurement (preparation of requests for quotation, pre-selection of suppliers, reception of quotation, preparation of Comparative Bid Analysis, preparation of approved orders, reception and verification of received supplies and invoices);
• Prepare and update the consultant utilization record (Inputs) report for TL, PM.
• Timely payment of all invoices received by the project:
• utility bills (electivity, water, phone, internet),
• other approved invoices,
• payment of outstation/travel allowance, and
• Other tasks as advised by the Team Leader and project manager.
• Liaise with relevant government departments
• Project Accounting
• Book keeping
• Ensure that financial controls and procedures are applied in all financial transactions in line with Donor & Internal regulations
• Preparation of quarterly fund requests
• Keeping petty cash and bank book
• Keeping of check register
• Keeping of employee advance register (used, cashed, and cancelled checks)
• Monthly account reconciliation
• Preparation of project financial reports (monthly , quarterly, half yearly, yearly)
• Reconciliation of Supply Accounts.
• Prepare contracts and process payments for casuals/local support staff if necessary
• Participate in the budgeting process (yearly budget forecasts as part of the overall project work plan)