Executive Assistant to Managing Director
Position Circumstances
- Career Category: Business Administration, Exec. / Management
- Schedule:Full-time
- Salary: Negotiable
The Executive Assistant will provide high-level administrative and operational support to the Managing Director of a leading agricultural company. The role requires exceptional organizational skills, the ability to manage complex tasks, and a proactive approach to supporting the Managing Director in achieving strategic goals. The ideal candidate will have a strong understanding of the agricultural sector, possess excellent communication skills, and demonstrate professionalism in handling sensitive matters.
Duties & Responsibilities:
- Executive Support: manage the Managing Director’s daily schedule, including organizing and prioritizing meetings, appointments, and calls.
- Prepare and coordinate materials for internal and external meetings, including reports, presentations, and agendas.
- Ensure the Managing Director is well-informed of daily priorities and prepared for upcoming commitments.
- Communication Management: serve as the main point of contact between the Managing Director and internal/external stakeholders, including clients, farmers, suppliers, investors, and government agencies.
- Draft, review, and respond to emails, memos, reports, and other business correspondence on behalf of the Managing Director.
- Ensure effective and clear communication within the leadership team and across the organization.
- Travel and Logistics: plan and coordinate complex travel arrangements, including visits to agricultural sites, meetings with suppliers, and international trade events.
- Prepare detailed travel itineraries and ensure all logistics are seamless.
- Meeting and Event Coordination: schedule and organize board meetings, senior leadership meetings, and industry events.
- Record minutes, prepare follow-up action plans, and track progress.
- Assist with company events, including agricultural expos, community outreach programs, and investor gatherings.
- Project Support: assist the Managing Director with special projects such as new agricultural initiatives, sustainability programs, and business development strategies.
- Research industry trends, regulations, and innovations to support informed decision-making.
- Document Management: organize and maintain confidential files, contracts, and agreements related to operations, partnerships, and industry compliance.
- Compile reports and summaries for leadership reviews, including financial, operational, and market performance data.
- Operational Oversight: collaborate with departmental heads to monitor progress on key initiatives and ensure alignment with the Managing Director’s priorities.
- Proactively identify potential challenges and provide solutions to support smooth operations.
- Stakeholder Relationship Management: liaise with agricultural stakeholders, including farmers, suppliers, distributors, and regulatory authorities.
- Ensure the Managing Director stays updated on key stakeholder concerns and opportunities.
- Qualifications and Skills: education: Bachelor’s degree in Business Administration, Agriculture, or a related field preferred
Expected Profile of Candidates
Skills & Knowledge:
General & Technical Skills
- Minimum 5+ years of experience as an Executive Assistant or in a similar role, ideally within the agricultural, food production, or supply chain sectors.
- Driver license required.
- Age from 25 to 35 years old.
- Skills: excellent time management and organizational abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Teams, Zoom).
- Familiarity with agricultural terminology, business cycles, and supply chain dynamics is a plus.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- Strong research, analytical, and problem-solving abilities.
- Key Competencies: attention to detail and accuracy.
- Working Conditions: office-based role with occasional visits to agricultural sites, field operations, and industry events.
- Flexibility for extended hours, includingable to travel with management to provinces frequently.
Soft Skills
- Strong verbal and written communication skills.
- High level of discretion, professionalism, and integrity when handling sensitive information.
- Proactive and self-motivated with the ability to anticipate the Managing Director’s needs.
- Strong interpersonal skills to build relationships across all levels of the organization and with external partners.
- Adaptability and flexibility to adjust to evolving priorities and business demands.
- A passion for the agricultural industry and its role in food production, sustainability, and innovation.
Procurement Supervisor
Position Circumstances
- Career Category: Business Administration
- Schedule:Full-time
- Salary: Negotiable
Duties & Responsibilities:
- Lead and manage procurement operations for raw materials, active ingredients, solvents, adjuvants, and packaging specific to pesticide production.
- Develop sourcing strategies aligned with company cost, quality, and sustainability objectives.
- Identify, evaluate, and approve suppliers (domestic & international), ensuring compliance with pesticide regulations and company standards.
- Negotiate pricing, payment terms, and long-term supply contracts directly with manufacturers and distributors.
- Monitor market fluctuations of agrochemical raw materials and provide strategic purchasing recommendations to Managing Director.
- Oversee all import/export documentation in line with customs, MoA, FAO/WHO, and other regulatory requirements.
- Build and maintain strong supplier relationships, ensuring consistent quality and reliable supply.
- Provide regular procurement reports to Managing Director, highlighting cost savings, supplier performance, and risk management.
- Supervise procurement staff (if any) and ensure proper training and compliance with company procedures.
Expected Profile of Candidates
Qualifications:
- Bachelor's Degree in Business, Supply Chain, Chemistry, or Agriculture.
Work History:
- Experience in procurement, preferably in agrochemical or chemical industries for 5 years
Skills & Knowledge:
General & Technical Skills
- Strong negotiation and supplier management skills.
- Knowledge of international trade regulations and pesticide compliance.
- Excellent communication, analytical, and reporting skills.
Soft Skills
- Ability to work independently and make strategic decisions.
Account Assistant
Position Circumstances
- Career Category: Accounting, Assistant
- Schedule:Full-time
- Salary: Negotiable
Duties & Responsibilities:
- Enter financial transactions into accounting software accurately and promptly.
- Maintain and update accounting records and files.
- Issue, generate and send out invoices to customers.
- Track payments and follow up on outstanding receivables.
- Assist with maintaining the general ledger.
- Perform administrative tasks such as filing, photocopying, and managing correspondence.
- Assist with special projects and other tasks as assigned by the accounting manager.
Expected Profile of Candidates
Qualifications:
- Bachelor's Degree in or Associate's accounting, finance, or a related field is preferred.
Skills & Knowledge:
General & Technical Skills
- Experience: Prior experience in accounting or a similar role is advantageous.
- Proficiency in accounting software (e.g., QuickBooks, etc.) especially Excel.
- Strong numerical and analytical skills.
- Attention to detail and accuracy.
- Good organizational and time-management abilities.
Soft Skills
- Ability to work independently and as part of a team.
QA/QC Supervisor
Position Circumstances
- Career Category: Agriculture
- Schedule:Full-time
- Salary: Negotiable
Duties & Responsibilities:
- Inspect and verify finished goods upon arrival to ensure compliance with company specifications and government registration standards.
- Check packaging, labeling, and product condition before releasing into warehouse.
- Conduct cycle counts and stock quality checks to ensure inventory accuracy.
- Approve or reject incoming shipments based on inspection results.
- Monitor warehouse conditions (storage, stacking, pest control, EHS compliance) to maintain product quality.
- Prepare inspection reports and maintain QA/QC documentation for audits and traceability.
- Coordinate with procurement and warehouse teams on non-conformities, stock discrepancies, and corrective actions.
- Support internal and external audits by regulatory authorities.
- Train warehouse/QC staff on product handling, inspection, and quality standards.
- Report directly to Managing Director with updates on quality issues, inspection results, and inventory control findings.
Expected Profile of Candidates
Qualifications:
- Bachelor's Degree in Agriculture, Chemistry, or related field preferred (or equivalent work experience).
Work History:
- QA/QC or warehouse quality experience in pesticides, agrochemicals, or FMCG for 3 to 5 years
Skills & Knowledge:
General & Technical Skills
- Knowledge of inspection standards, product labeling, and pesticide regulations.
- Experience in inventory cycle counts and stock reconciliation.
- Strong attention to detail and documentation skills.
Soft Skills
- Supervisory and reporting skills.
Warehouse Supervisor
Position Circumstances
- Career Category: Exec. / Management, Logistics, Business Administration
- Schedule:Full-time
- Salary: Negotiable
Duties & Responsibilities:
- Overseeing warehouse operations including inventory control, shipping and receiving, and maintaining records of transactions.
- Managing a team of warehouse workers to ensure that all orders are filled accurately and on time to customer.
- Assigning tasks to employees based on their specific job responsibilities within the warehouse.
- Coordinating with other departments such as accounting to ensure that invoices are processed accurately.
- Scheduling overtime to meet deadlines or special projects as needed.
- Ensure stock movements are recorded accurately.
- Support organizing and participate in stock takes at regular intervals.
- Assist in planning future capacity requirements.
- Ensure that health and safety meet the required standards and carry out risk assessments with maintaining high standards of security in the warehouse.
- Ensure that vehicles, machinery and equipment is well maintained.
- Ensure a clean and tidy working environment to aid operational efficiency.
- Monitoring employee performance to ensure that targets are met, corrective action is taken when needed, and that employees receive praise when they do well.
Expected Profile of Candidates
Languages:
- English - Good
Qualifications:
- Bachelor's Degree in Management.
Skills & Knowledge:
General & Technical Skills
- Warehouse leader positions require to have at least five years of experience.
- Be honest with all employees and staffs.
- Direct experience with spreadsheet computer applications
- Excellent at English language Including Speaking, Writing, Reading and Listening.
Soft Skills
- Have strong organizational skills.
- Commitment to work towards professional accreditation with an industry.
- Good Communication skills.
- Have good Leadership skills.
- Have strong Responsibility.
- Problem-solving skills.
Marketing Supervisor
Position Circumstances
- Career Category: Sales / Marketing, Business Administration
- Schedule:Full-time
- Salary: Negotiable
Duties & Responsibilities:
- Develop and implement marketing strategies and plans to promote pesticide products in the market.
- Conduct market research and analysis to identify customer needs, preferences, and market trends.
- Create and manage marketing campaigns, including digital advertising, social media, and email marketing.
- Collaborate with cross-functional teams, such as product development, sales, and distribution, to ensure effective product launches and promotions.
- Monitor and analyze the performance of marketing campaigns and initiatives, and adjust strategies as needed.
- Manage marketing budgets, allocate resources, and track expenditures to ensure cost-effective marketing activities.
- Build and maintain relationships with key stakeholders, including distributors, retailers, and agricultural organizations.
- Provide guidance and support to the sales team in achieving sales targets and objectives.
- Stay updated on industry trends, competition, and regulatory changes related to pesticide products.
- Prepare marketing reports, forecasts, and presentations for senior management.
Expected Profile of Candidates
Languages:
- English - Fluent
Qualifications:
- Bachelor's Degree in Marketing, Business Administration, Agriculture, or a related field.
Skills & Knowledge:
General & Technical Skills
- Proven experience in marketing roles, preferably in the pesticides or agricultural industry.
- Strong knowledge of pesticide products and their applications.
- Familiarity with marketing principles, strategies, and tactics.
- Proficiency in market research and analysis.
- Excellent communication and interpersonal skills.
- Strong leadership and project management abilities.
- Proficiency in digital marketing tools and platforms.
- Fluent in both written and spoken English.
Soft Skills
- Creative thinking and problem-solving skills.
- Ability to work independently and in a team environment.
Marketing Assistant
Position Circumstances
- Career Category: Sales / Marketing, Assistant
- Schedule:Full-time
- Salary: Negotiable
Duties & Responsibilities:
- Undertake daily administrative tasks to ensure the functionality and coordination of the department’s activities
- Support marketing executives in organizing various projects
- Conduct market research and analyze consumer rating reports/ questionnaires
- Employ marketing analytics techniques to gather important data (social media, web analytics, rankings etc.)
- Update spreadsheets, databases and inventories with statistical, financial and non-financial information
- Assist in the organizing of promotional events and traditional or digital campaigns and attend them to facilitate their success
- Prepare and deliver promotional presentations
- Compose and post online content on the company’s website and social media accounts
- Write marketing literature (brochures, press releases etc) to augment the company’s presence in the market
- Communicate directly with clients and encourage trusting relationships
Expected Profile of Candidates
Qualifications:
- Bachelor's Degree in Marketing, Business or relevant field is a strong advantage
Skills & Knowledge:
General & Technical Skills
- Proven experience as a marketing assistant
- Good understanding of office management and marketing principles
- Demonstrable ability to multi-task and adhere to deadlines
- Good knowledge of market research techniques and databases
- Excellent knowledge of MS Office
- Have Driving License B
Soft Skills
- Well-organized with a customer-oriented approach
- Exquisite communication and people skills
Procurement Officer
Position Circumstances
- Career Category: Business Administration, Admin / Supervisory
- Schedule:Full-time
- Salary: Negotiable
The Procurement Officer will oversee the purchasing activities for pesticides, fertilizers, and other agricultural products, ensuring cost-effective procurement of high-quality materials. The role requires strong negotiation and supplier relationship management skills to secure the best deals and meet the company’s supply chain needs. In addition, the Procurement Officer will accompany the Director on international trips, particularly to China, to attend exhibitions related to pesticides and fertilizers, with the objective of identifying new suppliers and staying updated on industry trends.
Duties & Responsibilities:
- Procurement Management:
- Develop and implement procurement strategies for pesticides, fertilizers, and other related products.
- Source, evaluate, and negotiate with suppliers to ensure high-quality, cost-efficient purchases.
- Maintain relationships with key suppliers to ensure continuity of supply and negotiate long-term contracts.
- Monitor and track purchase orders, ensuring timely delivery and resolving any discrepancies or delays.
- Supplier Evaluation and Contract Negotiation:
- Conduct supplier evaluations based on product quality, pricing, reliability, and compliance with industry standards.
- Negotiate contracts with suppliers to secure advantageous terms and conditions.
- Monitor supplier performance to ensure continuous improvement.
- Market Research:
- Stay updated on industry trends, new products, and innovations in the pesticides and fertilizers market.
- Conduct cost and market analysis to benchmark pricing and ensure competitive procurement.
- Exhibition Participation:
- Accompany the Director to China and other international locations to attend pesticides and fertilizer exhibitions.
- Assist in identifying potential suppliers, new products, and innovative solutions during exhibitions.
- Build connections with global suppliers and manufacturers to expand the company’s supply network.
- Prepare reports and recommendations based on findings from exhibitions and supplier meetings.
- Inventory and Stock Management:
- Work closely with the warehouse and logistics teams to monitor inventory levels and ensure an uninterrupted supply of critical products.
- Manage procurement schedules to maintain optimal stock levels without over-purchasing.
- Budget and Cost Control:
- Prepare and manage procurement budgets to align with the company’s financial objectives.
- Identify cost-saving opportunities through better procurement processes and supplier negotiations.
- Compliance and Documentation:
- Ensure all procurement activities are in compliance with local regulations and company policies.
- Maintain accurate and up-to-date records of all procurement activities, including purchase orders, supplier contracts, and payment schedules.
- Team Leadership:
- Supervise and train procurement staff, ensuring team performance aligns with company objectives.
- Collaborate with other departments to streamline procurement processes and enhance operational efficiency.
Expected Profile of Candidates
Languages:
- English - Fluent
- Chinese - Simplified - Fluent
Qualifications:
- Bachelor's Degree in Supply Chain Management, Business Administration, or a related field.
Work History:
- Experience in procurement, preferably in the pesticides, fertilizers, or agricultural chemicals industry. for 3 to 5 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Strong negotiation and contract management skills.
- Analytical thinking and problem-solving capabilities.
- Ability to travel internationally and attend exhibitions.
- Knowledge of procurement software and systems.
- Proficiency in English and Chinese (preferred, for ease of communication with suppliers during international trips).
Soft Skills
- Excellent communication and interpersonal abilities.
Fertilizer Machinery Mechanic
Position Circumstances
- Career Category: Mechanics
- Schedule:Full-time
- Salary: Negotiable
Working Conditions:
- Factory-based position, sometimes exposed to dust, heat, and noise.
- May require occasional overtime or weekend work during production peaks.
Duties & Responsibilities:
- Perform routine inspection, maintenance, and repair on fertilizer production and packing machinery (mixers, crushers, granulators, conveyors, bagging machines, etc.).
- Diagnose mechanical problems and carry out corrective actions efficiently to minimize downtime.
- Replace or repair faulty parts such as bearings, belts, gears, valves, and motors.
- Maintain lubrication, calibration, and alignment of mechanical components.
- Support installation and testing of new machines or production lines.
- Maintain maintenance logs and daily machine checklists.
- Follow safety procedures and ensure all equipment complies with company and environmental standards.
- Report major mechanical issues and improvement suggestions to supervisors.
Expected Profile of Candidates
Work History:
- At least of experience in industrial machinery maintenance (fertilizer, feed, or agrochemical factory preferred) for 2 years
Skills & Knowledge:
General & Technical Skills
- Technical diploma or certificate in Mechanical Engineering or related field.
- Knowledge of hydraulic, pneumatic, and conveyor systems.
- Ability to read technical drawings and mechanical manuals.
- Basic welding, cutting, and fabrication skills are an advantage.
Soft Skills
- Responsible, team-oriented, and able to work under pressure.
