HR & Admin Manager
Report to Head of Finance & HR / Admin
Job Summary: the role is to manage activities such as job design, recruitment, employee relations, performance management, training & development, and talent management to ensure a happy and productive workplace where everyone works to realize established mission and objectives, promoting corporate values and shaping a positive culture.
- Develop and implement HR strategies and initiatives aligned with the overall business strategy
- Bridge management and employee relations by addressing demands, grievances, or other issues
- Managing the recruitment and selection process
- Support current and future business needs through the development, engagement, motivation, and preservation of human capital
- Develop and monitor overall HR strategies, systems, tactics, and procedures across the organization
- Nurture a positive working environment
- Oversee and manage a performance appraisal system that drives high performance
- Conduct performance and salary reviews
- Maintain pay plan and benefits program
- Assess training needs to apply and monitor training programs
- Developing and monitoring the company's HR policies
- Ensure company regulations complied with labor law and the MoLVT rule and regulation
- Maintain company organization charts and employee directory
- Design and implement employee retention strategies
- Manage succession planning of staff
- Lead team under the supervision
- Build strong relationships with external suppliers, fostering trust and promoting collaboration
- Handle confidential matters with discretion
- Other tasks assigned by the manager
Event Sale Manager
Report to: Deputy General Manager
Job Summary: Event Sales Manager to oversee the planning, execution, and promotion of events while driving sales initiatives to achieve target plan. The ideal candidate will have a strong background in event management, exceptional communication skills, and a proven track record in sales.
- Manage and oversee Event and Gym operation.
- Achieve and increase event revenue
- Anticipate tenant needs, assure positive and prompt response to service requests
- Assisting client with side visit and quotation.
- Achieve and assign leasing goals in accordance with the community strategy
- Assign and proof all daily leasing conference room paperwork
- Assist in managing the day-to-day operations of leasing conference room
- Assist in monitoring advertising effectiveness
- Build strong relationships within the tenants
- Implement and enforce customer service standards.
- Collect, and monitor weekly / monthly leasing conference room
- Conduct market surveys and shop competitive
- Coordinate promotions to increase number of tenants
- Build a culture of speed, flexibility, and frugality with all business partners
- Coordinate communication between departments
- Monitor the performance of all employees and provide feedback as appropriate.
- Manage, train and develop a team
- Other responsibilities as may be further assigned by management.
Senior Graphic Designer
Report to: Marketing Manager
Job Summary: Common tasks may include developing and executing creative concepts for websites, logos, brochures, posters, social media, and presentations. Additionally, one should collaborate and coordinate with other designers, sales and customer service, IT, marketers, and managers to ensure the quality and consistency of the design work. Supervising junior designers and interns is also necessary to provide feedback and direction for their growth. Moreover, managing the design workflow and timelines is important to ensure projects are delivered on time and within budget.
- Assist Marketing Department with concept planning and designs of various marketing materials.
- Develop and design supporting materials: banners, poster, brochures, leaflets, logos, business cards, and Video.
- Develop promotional material and assist on social media promotions, and company website.
- Good organizational skills and ability to manage a number of tasks at the same time.
- Be honest, confidential, patient and friendly.
- Flexible and be able to handle complex and changing environment.
- Others tasks as assigned by Marketing Team.
- Male/Female
- Experience at least 5 years in Graphic Design.
- Experienced in all printing production works including: Offset, Inject.. Etc.,
- Intermediate or advance Knowledge of Photo Shootings and Creative art designs software: Adobe Photoshop, Illustrator, In-design, Adobe Premiere, Adobe After Effect.
- Strong presentation, written communication, and spoken English is a must. Ability to communicate clearly through social platform or E-mail.
- Complete tasks and deliver the result in timely manner.
- Leadership and management skills are also advantageous for mentoring and motivating other designers. Last but not least, attention to detail and quality is vital for managing multiple projects and deadlines.
- Dealing with complex projects, balancing creativity and functionality, keeping up with changing trends and technologies, and handling stress and pressure.
Admin Supervisor
Report to Admin & HR Manager
Job Summary: is responsible for overseeing and managing administrative functions within an organization. This role typically involves supervising administrative staff, coordinating office activities, managing office supplies and equipment, and ensuring the smooth operation of day-to-day business functions. The Senior Admin Officer will also support senior management with organizational tasks and ensure that the office environment is conducive to productivity.
- Manage and support team/office requirements, stock, and assets.
- Coordinate and arrange schedules for team meetings, appointments, interviews, company events, and event preparation.
- Arrange weekly, monthly, yearly, and occasional prayer sessions.
- Organize company events, meetings, conferences, and other office activities.
- Assist in the planning and coordination of internal and external events.
- Monitor administrative documents as requested by the team and for internal/external use.
- Monitor office fixtures and furniture; if there are any issues, prepare a report and resolve them for the team.
- Oversee day-to-day office operations, ensuring efficiency and effectiveness.
- Ensure the office complies with health and safety regulations.
- Conduct regular inspections of the office premises and report any issues.
- Ensure the office is well-maintained, organized, and conducive to a productive work environment.
- Manage office supplies and ensure the office is stocked with necessary materials.
- Handle correspondence, prepare reports, and assist with presentations as needed.
- Maintain and organize office records, documents, and files, ensuring they are properly filed and easily accessible.
- Manage confidential information with discretion and ensure compliance with data protection regulations.
- Assist in the preparation of office budgets and monitor spending to ensure cost-effectiveness.
- Oversee procurement processes for office supplies, equipment, and services, ensuring cost efficiency and quality.
- Prepare uniform records (provide and return), purchase requisitions (PR), lists, and manage workflow.
- Manage PR, PR plans, budget plans, payment approvals, admin expense claims, and cash advances.
- Coordinate new joiner arrivals (access card, parking, seat arrangement, stationery, and other requirements).
- Request/update access cards/parking for the team (in/out) and provide the monthly parking access report to the CR and Parking Departments.
- Prepare monthly admin work plans/reports.
- Manage the master list of company phone numbers/cell phones for the team.
- Control staff ID cards (photos/printing).
- Submit/apply for offline payments as required.
- Arrange utility/internet payments.
- Handle the GIA Panha project and other company projects assigned by the manager.
- Provide support to the board members when needed.
- Supervise administrative staff, providing guidance, training, and performance management.
- Perform other tasks as assigned by the manager.
Account Receivable Officer
Report to AR Supervisor
Job Summary: AR Officer is responsible for minimal AR outstanding as per planning and works with the related department to manage AR & invoicing issue procedure and have a good relationship with customers.
- Prepare customer statements, bills, and invoices and reconcile payments to the general ledger.
- Investigate discrepancies in invoices to determine the accuracy of charges
- Stay up to date on all promotions and special offers
- Deliver invoices to customers
- Handle customer inquiries related to billing and payment
- Follow up and collect payment.
- Submit daily collection and outstanding reports to management
- Prepare monthly receivable statements.
- Post revenue into the system.
- Prepare receipt report.
- Reconcile collection and cash receipt and deposit into banks
- Prepare all payment schedules
- Manage Account Receivable ledger and files.
- Maintain the customer’s master data and customer profile
- Prepare monthly sale records for tax payment purposes
- Provide backup support to other groups in the accounting department
- Closely work with the information technology team for the appropriate finance and business intelligence tools of the business to ensure manual work is appropriately reduced or paperless.
