Program Coordinator for HIV Program Implementation and Management (Re-announce)
Position Circumstances
- Career Category: Health/Medical
- Schedule:Full-time
- Salary: N/A
Work location NCHADS (PHNOM PENH)
Accountable to: Planning and Monitoring Unit/NCHADS
Job Summary
The selected candidate will be responsible for program coordination and monitoring and evaluation of the HIV program implementation that is managed by SI-NCHADS to achieve the objectives and goals of the KHM-C-MEF grant 2024-2026 in alignment with the approved HIV performance framework, work-plan, procurement and budget plans. The selected candidate will work in the role of project coordinator in the NCHADS M&E team, in collaboration with the Finance and Procurement teams, and under the direct supervision of the Head of Planning, Monitoring & Evaluation (PMR) Unit and the Senior Management Team of SI-NCHADS, and The Program Coordinator will also be responsible for specific tasks required by the Global Fund/Ministry of Economy and Finance (MEF)/Ministry of Health-Lead Implementation Team (MoH-LIT) and the Cambodia Country Coordinating Committee (CCC).
Duties & Responsibilities:
- Under the supervision and support from the SI Senior Management Team, and under direct supervision by the Head of Planning, Monitoring & Evaluation (PMR) Unit, the Senior M&E officer performs the following Core Technical Functions:
- Overall coordination of the NCHADS Team (including the M&E, Finance, and procurement teams) and ensure that decisions relating to HIV/STI program management and implementation are properly implemented with appropriate consultation with the Head of PMR unit and Senior Management Team of SI-NCHADS as needed.
- Assist the NCHADS team in implementing the GF supplementary guidelines and other GF guidelines and requirements and queries from the GFATM, MEF, MoH-LIT, CCC (for e.g. Pulse Checks, Progress Updates, Reprogramming, Annual Workplan & Budget - AWPB, etc.) and ensure that the Program staff at different levels correctly understand and complete these appropriately and on time.
- Work with the Senior Management Team to address problems and bottlenecks to improve the effective implementation of the HIV grant; this would include GF recommended Management Actions and Risk Mitigation Actions
- Assist the NCHADS-M&E team in developing and updating SI and SSIs’ performance frameworks accordingly in regards to the HIV performance framework approved by the PR-MEF, MoH-LIT, the CCC, and the GF.
- Provide guidance as needed with regard to updated GF information related to the program implementation.
- Follow up on timely submission of plans, reports or any other requested technical documentation from the SSIs;
- Liaise and coordinate with NCHADS senior management team and SSIs involved in the program implementation process and other technical partners in health (OIs, NGOs, Multilateral, CBOs, etc.);
- Prepare the minutes of the meetings with the Global Fund, MEF/MOH-LIT and the CCC.
- Attend regular NCHADS’ staff meetings to ensure the good coordination, collaboration, sharing information, and solving the cross-cutting issues.
- Perform all professional tasks as member of the SI-NCHADS’ M&E team, joining team processes and collaborate effectively with other NCHADS technical units;
- Collaboration in conducting supervision visits with the NCHADS team (M&E, Finance, Procurement) to monitor HIV/STI project implementation by SSIs and SSSIs.
- Perform other duties as requested by the supervisor and the Senior Management
- Team of SI-NCHADS.
- Master of Public Health, or epidemiology (Background in Public Health, health project coordinator or in similar areas will be an advantage).
- At least 6 years of work experience in project coordination including development and technical assistance particularly for government institution (Experience in HIV coordinating of program implementation, planning, M&E of Global Fund Grant is preferable).
- Broad knowledge and experience in implementation of HIV/AIDS prevention, care and treatment programs.
- Having worked in relevant institutions (NGOs or Government) with duties and responsibilities on project coordination and management of HIV program implementation.
- High proficiency in Khmer and English, both in writing and speaking
- Extensive working knowledge of MS Office suite: Word/Excel /Outlook/PowerPoint.
- Excellent in communication skill in English (verbal, written and email)
- A strong desire to work in a team-oriented environment
- Able to handle multiple tasks at once
- Ability to work overtime, if necessary, in special situation to meet program deadlines is preferred
Finance Officers (2 Positions)
Position Circumstances
- Career Category: Banking / Finance, Business Administration, Accounting
- Schedule:Full-time
- Salary: N/A
Job summary:
To provide technical support to the NCHADS-SI Finance Unit in relation to the management of the Global Fund grant for the effective implementation of the grant and to build the capacity of the financial unit in the technical tasks.
Duties & Responsibilities:
- Specific Responsibilities
- Contribute to the review of the SSI detailed budget proposal, and assumptions, based on the approved proposal by the GFATM.
- Participate to the Consolidation and verification of the budget (new or revised one) received from SSIs into the appropriate format.
- Contribute to reviewing SSI budget adjustment requests (minor or major) and make recommendations.
- Review the Annual Work Plan and budget of designated SSIs and budget import into Sun System
- Cash disbursement: review and comment on cash advance or cash disbursement request received from SSIs and prepare supporting documents to facilitate the consolidation of the disbursement plan. Keep track of disbursement and confirmation received from SSI.
- Reporting:
- Review in a timely manner the SSI reports (monthly, quarterly, half yearly and any other required report from PR-MEF, MoH-LIT, donor, management) and ensure their compliance with PR-MEF/MoH-LIT and GF rules. This review includes but is not limited to the verification of the SSI accounting, verification of SSI and NCHADS Sun System records, budget variance explanations etc.
- Contribute to the NCHADS consolidated report esp. but not limited to the ending balance verification on a quarterly, semi-annual, and annual basis
- Review the SSI export ledger before importing it into the NCHADS system
- Travel related Cost:
- Review in a timely manner the quarterly TRC plan submitted by designated SSIs and ensure their completeness and compliance with PR-MEF/MoH-LIT and GF guidelines.
- Regularly keep track and circulate with team the weekly update of SSIs’ TRC plan
- Monitoring:
- Conduct regular monitoring of the SSI expenditures. A supervision report is done by the staff in charge during the supervision visit.
- Where appropriate, review accounting supporting documents from SSI/SSSI before posting them into the NCHADS system, ensuring their quality and adequacy.
- Contribute to keeping track and monitoring SSIs’ respect of deadlines, by informing and following up with them.
- Contribute to keeping track and monitoring also NCHADS’ respect of deadlines such as but not limited to: timing for disbursing money to SSI, timing for giving feedback to monthly /quarterly report/half yearly/yearly report…
- Provide directive and assistance to the designated SSIs/SSSI in order for them to comply with financial and accounting management and reporting requirement of the GFATM and PR MEF guidelines
- Participate to the SI training for SSIs if needed/required
- Scrutinize financial and accounting reports of SSIs to ensure that internal control procedures and independent external audit recommendations are adhered to
- Contribute to developing and revising the financial guidelines, and propose or develop internal tools for financial oversight of the SSI.
- Be Involved and coordinate with the finance team to strengthen and maintain the database system/filing of the Finance Section
- Assist the Sr. Finance Officer in facilitating the NCHADS and SSI audit preparation and arrangement.
- General Responsibilities
- To work with due diligence in carrying out the tasks of the position.
- Liaise with implementing partners for any issue related to finance/ accounting / treasury within his/her responsibilities.
- prepare minutes of key meeting on financial issues, as requested by the Finance Manager
- Contribute with the finance team in responding to the GFATM, LFA, MoH-LIT, and PR MEF etc… for any issues related to finance section
- Collaborate with the Technical units to assist in the implementation of SI/SSIs’ activities when needed
- Attend Finance or NCHADS staff meetings, and other meetings as required, to ensure good coordination, collaboration, sharing information and solving cross-cutting issues
- To ensure regular, punctual, and full-time attendance to duties during official working hours.
- To strive all times to assist the unit attain the highest levels of accuracy and honesty in all its activities.
- Inform and consult with the Senior Finance officer and Finance manager of any questions, discrepancies, or other problems with SSI activities/reports/others…
- Inform regularly – at least weekly-the senior finance officer on the status of the work in progress,
- To undertake any other duties assigned by the Finance Manager or the NCHADS Senior management team.
- Qualifications:
- Bachelor in a related field
- Experiences:
- 3 to 5 years’ experience in a similar position, with
- specific experience in reporting to international donors
- specific experience in managing sub grantees
- Competencies:
- English: Good working proficiency
- Computer literate (excel)
- detailed oriented and have strong analytical skills.
- Working in a team
- Good communication skills
- This job description may be modified at any time after consultation and agreement between the post holder, the Head of Technical Bureau and the Director of NCHADS.
Provincial Data Management Officer (Replacement)
Position Circumstances
- Career Category: Computer - General
- Schedule:Full-time
- Salary: N/A
Job summary:
To assist with health facilities and PHD staff on the design and maintenance of data management tools, the data collection and data analysis of VCCT, ART, PNTT, PrEP, PEP, EID, TB/HIV, PMTCT, STI, NPD services.
Duties & Responsibilities:
- Specific Responsibilities
- To work in team with the PHD staff
- To maintain the NCHADS’ Database applications: VCCT ART, PNTT, PrEP, PEP, EID, TB/HIV, PMTCT, STI, and NPD health facility data collection instruments. And assist MPI data analyze, dashboard and data entry.
- To maintain the computers of data management system, printer, network connectivity and Test-Result Remote Printing.
- To work closely with health facilities and other partners to ensure regular collection and submission of patient data required for the data management system.
- To enter paper-based data from health facilities into Data management databases.
- To compile data on service availability
- To compile, enter and maintain data in the data management databases and review/clean-data for data quality of Prevention, HIV Testing and Treatment program.
- To prepare monthly, quarterly, annual, and other reports based on the data management system and to send the data sets to NCHADS data management unit on time as deadline.
- To provide basic information for decision makers to conduct data analysis and data use.
- To provide back up to health facilities staff, and ensure adequate feedback and dissemination of report.
- Play a role as Data Entry Clerk when Data Entry clerk is vacancy or taking long leave.
- General Responsibilities
- To work with due diligence in carrying out the tasks of the position.
- To cooperate helpfully within and between units to strengthen the performance of PASP.
- To ensure regular, punctual and full-time attendance to duties during official working hours.
- To strive all times to assist the unit attain the highest levels of accuracy and honesty in all its activities.
- To draw the attention of the PASP immediately to any irregularity or other matter of significance affecting the efficient and honest functioning of the unit.
- To undertake any other duties assigned by the PHD and PASP manager
- Qualifications:
- Degree in computer Science or related filed
- Ability to conduct multiple tasks and effectiveness in high-pressure situations
- Ability to absorb and synthesize a broad range of information
- Ability to travel within the province
- Good interpersonal skills
- Residence in base province
- Experiences:
- One year working experience in IT with similar position
- Ability to install, maintain databases software system (MySQL/SQL server)
- Experiences on working in HIV/AIDS field
- Experiences on Virtual Meeting App as Zoom or Microsoft Team or Google meeting.
- Competencies:
- Strong computer skills in Computer Maintenance and Networking
- Knowledge in: Microsoft Office skill (Ms-Word, Ms-Excel and Ms-Power point).
- Good command of both spoken and written English
Data Entry Clerk (Replacement) (2 Positions)
Position Circumstances
- Career Category: Computer - General
- Schedule:Full-time
- Salary: N/A
Work location: National Clinic ART 3
Job summary:
To assist with the entry of data at VCCT/ART services.
Duties & Responsibilities:
- Specific Responsibilities
- To work as a team closely with the ART team
- To maintain the NCHADS VCCT, ART, PNTT, PrEP, PEP, EID, TB/HIV, PMTCT data collection instruments and other instruments related to tracking and improve quality of care
- To enter, maintain and clean data in the data management databases and MPI.
- To prepare daily, monthly, quarterly, annual, and other reports based on the data management system requirement to PDMO on time as deadline.
- To assistant with counselor on review data on paper form and reports.
- General Responsibilities
- To work with due diligence in carrying out the tasks of the position.
- To ensure regular, punctual and full-time attendance to duties during official working hours.
- To strive all times to assist the ART team attain the highest levels of accuracy and honesty in all its activities.
- To undertake any other duties assigned by the ART Team, PDMO and PASP manager
- Qualifications:
- Finish high school
- Ability to conduct multiple tasks and effectiveness in high-pressure situations
- Ability to travel within the province
- Residence in base province
- Experiences:
- Experiences on working in HIV/AIDS field
- Experiences on Virtual Meeting App as Zoom.
- Competencies:
- Knowledge in computer
- Knowledge in: Ms-Word, Ms-Excel and Ms-Power point and Email.
- Good command of both spoken and written English
- Good interpersonal skills
