Grant Management Officer
Position Summary Expectations - Duties, Responsibilities
Reports to: Project Director/Project Coordinator
Contract Type: Contract Staff
Classified Level: L‐7
Contract Duration: One year with renewable possibility
- Lead management of the grant’s selection process
- Provide support for the development or update the Grant Guideline of the INRM project;
- Manage the selection process from announcement, selections of grant recipients, prepare of grant agreement and signing, following the grant guideline of the INRM project;
- Work with Project Coordinator and Senior Management Advisor to prepare the respond the inquiries from applicants, including proposal preparation and submission process, and provide guidance and training as necessary;
- Conduct the appraisal of submitted project proposal in accordance with Grant Guidelines and ensure that the process and results are properly documented;
- Inform management team of any major risks, which would require careful consideration before making a decision on the grant.
- Provision of contractual requirements, capacity development support to grant recipients and operational on financial and administrative issues
- Work closely with M&E and consult with Senior Management Advisor to conduct the assessments on financial and administrative capacities of prospective grant recipients and recommend capacity development measures based on any gaps identified in the assessment’s as well as financial management and administrative procedures;
- Contribute to the development and delivery of presentations and trainings on INRM financial and administrative requirements;
- Mentor and train finance and administrative staff of grant recipients as required and provide help‐desk services to grant recipients on financial and administrative matters;
- Review quarterly and annually financial and administrative reports submitted to INRM by grant recipients, and ensure they meet the required standards;
- Organize meetings with grant recipients as needed to follow‐up on any outstanding issues or provide advice;
- Work closely with grants recipients to follow the important contractual requirements are being met including reporting deadlines and payment schedules.
- Monitoring of financial and administrative operations of grant recipients
- Contribute to the design and implementation of a spot‐check and/or tracking tools to monitor status of all grants, tailored to the profile of each grant recipient;
- Debrief grant recipients on findings, agree on follow‐up actions and monitor implementation;
- Report to management team any major issues emerging from spot‐checks or financial reports;
- Discuss any critical non‐compliance by grantees with the relevant project team and the issues and proposed solutions to the senior management;
- Advise grant recipients on applicable audit standards and review/clear audit reports;
- Work with project team, Technical Advisor and Senior Management Advisor to ensure smooth and timely grant implement, including grant amendment, if requires and closure process.
- . Perform other related tasks as requested by management team
- Education:
- At least Bachelor’s degree in Finance, Accounting, Business Administration, or a related field
- Experiences:
- At least 5 years of relevant experience in financial and administrative management of development programmes in Cambodia;
- Experience in the design and delivery of trainings, and/or mentoring of staff; Experience with GEF/UNDP procedures will be an advantage;
- Competencies:
- Good communication (verbal and written), interpersonal and reporting skills;
- Very strong grantees or recipient grants orientation;
- Strong expertise in financial and administrative management, internal control procedures, and audit;
- Demonstrated planning and organizational skills;
- Ability to organize and implement training and transfer of knowledge;
- Excellent skills in the usage of computers and office software packages, including Microsoft Office applications;
- Skill in achieving results through persuading, influencing, and working with others;
- Maturity and confidence in dealing with senior and high‐ ranking members of international, regional and national institutions;
- Displays sensitivity and adaptability to different cultures, genders, religions, races, nationalities and age groups;
- Good team player, self‐starter, has ability to work under minimum supervision and maintain good relationships;
- Willingness to travel to the field when required.
- Language Requirements:
- Excellent command of Khmer and English (both spoken and written).
Capacity Building Specialist
Position Summary Expectations - Duties, Responsibilities
Report to: Project Director
Contract Type: Individual or Multi-Disciplinary Team Contractor
Expected Places of Travel: Kampong Thom, Siem Reap and Preah Vihear provinces
Contract Duration: 100 days from March to December 2024
Scope of Work
Under the guidance of the National Project Director, the individual or multi-disciplinary National Consultant will collaborate closely with the Project Management Unit (PMU) to provide and facilitate capacity building at the national, sub-national, and local levels for the INRM project. The assignment objective is to strengthen the capacity of relevant stakeholders to integrate biodiversity conservation into both the Land Use Master Planning Process and the Protected Areas (PAs
- General responsibilities
- Attend regular meetings with the project management and UNDP project team;
- Perform as quality assurance by working with the project management and technical specialists to review and provide comments on all products/deliverables submitted by partners and consultants to make sure that those final products/deliverables meet the required quality standards within the given timeframe;
- Work with gender specialist to integrate gender mainstreaming into training sessions; and
- Provide other supports required by the project management and UNDP.
- Delivering Capacity Building by the Consultant or Multi-disciplinary Team
- Align his/her/its presentations with the Training Curriculum Manual, which comprises 16 modules covering 75 main topics mentioned bellows;
- Adhere to the Training Curriculum Manual, addressing key subject matter areas within their disciplines for effective capacity buildings;
- Develop their training materials and agenda in consultation with the project management for inputs and approval;
- Be responsible for implementing effective methodologies outlined in the Training Curriculum Manual, guide participants at national, sub-national, and local community levels for a thorough understanding and active engagement; and
- At the training's conclusion, administer pre and post-tests to assess participant comprehension. Their role extends to compiling a comprehensive report, reflecting the module's outcomes and insights, demonstrating the methodology's effectiveness at both national and subnational levels.
- Provide Training to national, sub-national and communities level based on specific below training modules
- Module 1: Introduction to the Core Themes - have three mains topic Land Use Master Planning Process, Mainstreaming Biodiversity Conservation, and Protected Area Planning Process.
- Module 2: Provincial Spatial Planning
- Spatial Analysis;
- Data Management;
- GIS;
- Environmental Impact Assessment (EIA);
- Policy Alignment;
- Zoning Guidelines Development;
- Infrastructure Planning; and
- Monitoring and Evaluation Framework.
- Module 3: Technologies Proficiency
- GIS Mapping and Analysis;
- Database Management;
- Data Integration Skills;
- Geospatial Analysis; and
- Mobile Technology Integration.
- Module 4: Financial Management
- Resource Allocation Strategies;
- Financial Planning for Sustainability;
- Financial Risk Management;
- Compliance and Regulatory Knowledge; and
- Performance Monitoring and Evaluation.
- Module 5: Analytical Skills
- Data Interpretation;
- Trend Analysis;
- Risk Assessment;
- Cross-disciplinary Integration; and
- Qualitative and Quantitative Analysis.
- Module 6: Policy Integration
- Policy Analysis;
- Legal Literacy;
- Interdisciplinary Collaboration;
- Impact Assessment; and
- Policy Monitoring and Evaluation.
- Module 7: Communication and Public Awareness
- Stakeholder Engagement;
- Strategic Communication;
- Effective Storytelling;
- Media Relations;
- Digital Communication;
- Community Outreach;
- Behavior Change Communication; and
- Monitoring and Evaluation of Communication Strategies.
- Module 8: Enforcement and Compliance Skills
- Legal Proficiency;
- Monitoring and Surveillance Techniques;
- Law Enforcement Strategies;
- Community Collaboration for Law Enforcement;
- Conflict Resolution;
- Data Analysis and Reporting; and
- Capacity Building and Training.
- Module 9: Strategic Planning
- Policy Analysis;
- Risk Assessment and Management;
- Budgeting and Resource Allocation; and
- Monitoring and Evaluation Framework.
- Module 10: Introduction to Core Themes – This training module has been designed to meet the needs of local communities and Indigenous Local Communities, presenting an overview of three main topics: Land Use Master Planning Process, Mainstreaming Biodiversity Conservation, and Protected Area Planning Process.
- Module 11: Community Engagement
- Cultural Sensitivity in Community Engagement;
- Communication Strategies for Community;
- Participatory Mapping Techniques; and
- Collaboration with Indigenous Knowledge Holders.
- Module 12: Traditional Knowledge Integration
- Traditional Ecological Knowledge (TEK) Documentation;
- Ecological Mapping Using Traditional Practices;
- Community Engagement through Storytelling; and
- Training in Cross-Cultural Communication.
- Module 13: Community Participation Enhancement
- Participatory Decision-Making Techniques;
- Effective Communication Strategies;
- Local Ecological Knowledge Sharing; and
- Conflict Resolution within the Community.
- Module 14: Recognition of Traditional Ecological Knowledge
- Traditional Knowledge Recognition Training;
- Documentation and Integration Techniques;
- Adapting Conservation Plans to Local Contexts; and
- Networking with Indigenous Knowledge Holders.
- Module 15: Community Awareness Building
- Community Needs Assessment;
- Storytelling for Awareness; and
- Collaboration with Local Leaders.
- Module 16: Representation in Decision-making
- Conflict Resolution Training;
- Leadership Development Programs; and
- Legal Literacy.
- Conduct Post-Training Reporting Responsibilities:
- Following each training session, the consultant will draft and finalise a comprehensive report with the following components:
- Develop Reporting Framework: Collaborate with the project team to establish a robust
- reporting structure for all capacity-building activities. Formulate a structured approach to gather, analyze, and present data aligned with project goals and stakeholder expectations; and
- Data Collection and Reporting Implementation: Implement a systematic process for collecting participant demographics, training details, methodologies, and immediate feedback. Develop tools for outcome assessments, impact analyses, and success story documentation.
- Other tasks as required by PMU or/and Project Management.
- Education:
- Advanced degree (Master's or higher) in Environmental Science, Biodiversity Conservation, Ecology, Environmental Policy or planning, Community Development, Spatial Planning, Financial Management or a related field.
- Experiences:
- A minimum of 5 years of proven experience in designing and delivering capacity building programs related to land use planning, biodiversity conservation, and PAs planning process.
- Demonstrated expertise in spatial analysis, GIS, environmental impact assessment, and infrastructure planning.
- Track record of successful community engagement and the recognition of traditional ecological knowledge.
- Prior involvement in projects related to capacity building for land use planning, biodiversity conservation, and PAs planning.
- Experience in working with governmental agencies, non-profit organizations, and local communities.
- Proven experience in designing and conducting training sessions, workshops, and seminars.
- Familiarity with adult learning principles and interactive training methodologies.
- Experience in aligning projects with relevant policies and regulations.
- Proven track record of developing and implementing resource allocation strategies, optimizing financial resources for organizational sustainability.
- Experience in conducting assessments and analyses to inform resource allocation decisions.
- Substantial experience in financial planning, particularly in designing sustainable financial models for organizations.
- Demonstrated ability to align financial planning with organizational goals and objectives.
- In-depth knowledge and practical experience in identifying, assessing, and mitigating financial risks.
- Strong understanding of financial compliance and regulatory requirements.
- Extensive experience in designing and implementing performance monitoring and evaluation frameworks.
- Participation in projects aimed at enhancing organizational sustainability through effective financial management.
- Extensive experience in institutional development related to biodiversity and ecosystem management.
- Proficient in conducting research, data analysis, and synthesizing information related to biodiversity and ecosystem issues.
- Proven experience in documenting Traditional Ecological Knowledge (TEK) in collaboration with indigenous communities.
- Familiarity with ethical protocols and best practices for the respectful documentation of traditional knowledge.
- Expertise in employing traditional practices for ecological mapping, integrating indigenous perspectives into mapping methodologies.
- Experience in facilitating storytelling sessions to capture and convey traditional ecological knowledge.
- Experience in facilitating participatory decision-making processes within communities.
- Practical experience in addressing and resolving conflicts within community settings.
- Demonstrated ability to analyze, develop, and implement effective biodiversity and ecosystem policies.
- Experience with GEF and UNDP procedures an advantage.
- Competencies:
- Strong interpersonal and communication skills for effective collaboration with stakeholders, government agencies, NGOs, and local communities
- Proven project management skills, including the ability to design, implement, and monitor biodiversity and ecosystem projects.
- Ability to adapt to changing circumstances and work effectively in diverse cultural and environmental settings.
- Capable of preparing comprehensive reports, policy briefs, and documentation.
- Adherence to ethical standards in biodiversity and ecosystem conservation, including a commitment to sustainable and equitable practices.
- Good team player, self-starter, has ability to work under minimum supervision and maintain good relationships.
- Language Requirements:
- Excellent verbal and written communication skills in Khmer and English.
- Gender:
- Woman is encouraged to apply
GIS Specialist
Position Summary Expectations - Duties, Responsibilities
Reports to: Project Director
Contract Type: National Consultant (NC)
Expected Places of Travel: Kampong Thom, Siem Reap and Preah Vihear provinces
Duration: 55 days from March to September 2024
Scope of Work
The GIS Specialist/National Consultant (NC) will be recruited based on an open and competitive process. The NC will be hired under the Project Outputs 2.2 and 3.3 to prepare an integrated ecosystem mapping taking into account key natural resources, links between catchment, land use/land cover and riparian areas within the project landscape target areas.
The project’s target area falls within three provinces namely Kampong Thom, Siem Reap and Preah Vihear where three protected areas (Phnom Kulen National Park, Angor Protected Landscape, and Kulen Promtep Wildlife Sanctuary) and three watersheds (Stung Siem Reap, Stung Staung, and Stung Sen) are located in. The specialist will work closely with the Project Management Unit (PMU) for review and comments, and submit the agreed expected-deliverables to the Project Director for approval.
- The work of the NC will be in Phnom Penh for meeting with key stakeholders and will travel to the provinces such as Kampong Thom, Siem Reap, Preah Vihear and other provinces as necessary or identified by the Ministry of Environment to validate and/or collect additional information. This will include, but be not limited to:
- Review the assessment reports and studies conducted by INRM project and others to identify gaps in ecosystem connectivity and integrate biodiversity and ecosystem into the landscape management in the project target areas;
- Produce maps of the Project Landscape with a catchment overlay to show links between catchment, land uses, riparian areas, protected area (zoning), biodiversity and ecosystem hotspots;
- Identify and produce the maps of areas/spots for further long biodiversity and ecosystem monitoring;
- Based on satellite imagery and land use/land cover classification, identify and produce maps of land degradation areas and maps of areas to be restored with the projection of effort;
- Produce sets of friendly GIS displays and interactive maps that will enable different users access to layers of above information and produce tailored reports;
- Conduct field verification to improve map quality;
- Conduct consultation meetings to get more and relevant inputs from relevant stakeholders;
- Attend regular meetings with the project management and UNDP project team
- Perform as quality assurance by working with the project management and technical specialists to review and provide comments on all products/deliverables submitted by partners and consultants to make sure that those final products/deliverables meet the required quality standards within the given timeframe; and
- Provide other supports required by the project management and UNDP.
- Education:
- Master’s degree in environment, natural resource management, GIS and other related courses.
- Experiences:
- At least 8 years progressive experience in undertaking activities in related field; and Familiarity with GEF and UNDP procedures an advantage.
- Competencies:
- Proven track record in similar assignments;
- Strong leadership and team building skills;
- Self-motivated and ability to work under pressure;
- Demonstrable ability to organize, facilitate, and mediate; technical teams to achieve stated project objectives;
- Strong computer skills; and
- Flexible and willing to travel as required.
Biodiversity and Ecosystem Policy and Institutional Development Specialist
Position Summary Expectations - Duties, Responsibilities
Reports to:Project Director
Contract Type: Individual Contractor
Expected Places of Travel: Kampong Thom, Siem Reap and Preah Vihear provinces
Contract Duration: 120 days from March to December 2024
Scope of Work
Guided by the National Project Director, The National Consultant, specializing in Biodiversity and Ecosystem Policy and Institutional Development will closely collaborate with the Project Management Unit (PMU), particularly Project Coordinator to provide technical support for implementing project activities across three components. The goal is to achieve desired outcomes and outputs while meeting donor-specified quality standards. The project covers Kampong Thom, Siem Reap, and Preah Vihear provinces, including three protected areas and watersheds. The NC will review and submit deliverables to the Project Director for approval, ensuring alignment with established standards.
- GENERAL RESPONSIBILITIES
- Support in reviewing and consolidation of technical reports submitted by partners for formulating the INRM’s quarterly report, midterm report, annual reports, PIR report;
- Work closely with the National Project Director, National Project Coordinator and the PMU to ensure the completeness of proposed activities against the approved workplan;
- Take part in reviewing and updating the annual workplan and budget plans;
- Work closely with CTA, be responsible for quality assurance all deliverables by consultants and partners;
- Participate in developing grant proposal to cooperate with new project partners;
- Attend regular meetings with the project management and UNDP project team;
- Perform as quality assurance by working with the project management and technical specialists to review and provide comments on all products/deliverables submitted by partners and consultants to make sure that those final products/deliverables meet the required quality standards within the given timeframe; and
- Provide other supports required by the project management and UNDP.
- SPECIFIC RESPONSIBILITIES
- Output 1.5: Support the development of a functional governance and coordination mechanism to facilitate integrated natural resources (biodiversity and ecosystem) planning and management at the landscape level
- Review and follow up the recommendations within the existing sustainable finance mechanism and plan
- Set up coordination mechanism among key sectors and relevant stakeholders who are involved in biodiversity and landscape management. BTWG may be considered as coordination mechanism, plus partners, private sectors and academia as necessary;
- Develop tasks and guidance principle to be performed by the coordination team;
- Develop regularly meeting plans with partners and relevant sectors to share experiences and explore strategies for effective landscape management;
- Facilitate collaborative partnerships with sub-national governments, NGOs and local communities to achieve broad support for integrated natural resources management across landscapes;
- Develop coordination plan to mainstream biodiversity conservation into key sectors (agriculture, agro-industry, tourism, water resources, …); and
- Work with communication officer to develop awareness raising material to promote participation from relevant key sectors/stakeholders on biodiversity conservation, ecosystem management at landscape level.
- Output 2.5: The monitoring of status and trends of ecosystems, biodiversity and forest to ensure that changes in remain within acceptable limits
- Work with roject partners, the project management (especially, M&E and communication officers) and consultants in the development and implementation of MRVs and protocols for monitoring of key threatened species and their habitats, ecosystems, forest cover and threats in PAs to inform management.
- Output 3.1: Knowledge Management and Communications (KMC), Gender Mainstreaming and Monitoring and Evaluation strategies developed and implemented
- Work closely with project partners and other specialists to identify and develop the indicators on the biological and socio-economic;
- Work with M&E Officer to design and develop M&E action plan and its implementation; and
- Explore and select the effective approaches/strategies to collect data information, taking into account the method and indicators identified in 2.5.5, update M&E plan, the results frameworks baselines, tracking tools and Theory of Change within the scope of project target areas.
- Output 3.2 Knowledge Management and gender mainstreaming contribute to learning and facilitates replication and scaling up of integrated natural resources management approaches elsewhere in the country
- Work with project partner and project management team and other specialists to identify and select the best and effective experiences; including gender mainstreaming from the project and partners' implementations (case studies, best practices, lessons learned, success story, good corporation, etc.);
- Identify and prioritize the best ways and means to manage the findings in (categorization, storage especially in CHM website, sharing mechanism, etc.);
- Work closely with Communication officer to communicate, share, and publicize the Knowledge Management products/materials from the project through environment and natural resources-related events/platforms;
- Analyze the constraints and lessons learned to be benefits for further integrated landscape management policies improvement;
- Compile the constraints and lessons learned for policy improvement;
- Conduct SWOT analysis on the existing national biodiversity IMS and potential means/system (MoI, MoRD, etc...) to compile and disseminate the collected the information materials;
- Improve or modify the identified means/system to meet the need of relevant stakeholders, especially ILCs; and
- Work with Communication Officer and Project Partners to procure the needed tools and materials for effective documentation and dissemination of the information materials.
- Education:
- Advanced degree (Master's or higher) in Environmental Science, Biodiversity Conservation, Ecology, Environmental Policy, or a related field.
- Experiences:
- Minimum of 5 years of relevant professional experience in Biodiversity and Ecosystem Policy and Institutional Development.
- Experience in conducting policy assessments and providing strategic recommendations.
- Proven track record of successful project implementations in similar capacities.
- In-depth knowledge of global and regional biodiversity conservation issues and challenges.
- Proficiency in the development and implementation of biodiversity and ecosystem policies.
- Extensive experience in institutional development related to biodiversity and ecosystem management.
- Demonstrated ability to analyze, develop, and implement effective biodiversity and ecosystem policies.
- Experience with GEF and UNDP procedures an advantage.
- Competencies:
- Strong interpersonal and communication skills for effective collaboration with stakeholders, government agencies, NGOs, and local communities.
- Proven project management skills, including the ability to design, implement, and monitor biodiversity and ecosystem projects.
- Proficient in conducting research, data analysis, and synthesizing information related to biodiversity and ecosystem issues.
- Established network within the biodiversity and ecosystem conservation community, including relationships with relevant governmental and non- governmental organizations.
- Ability to adapt to changing circumstances and work effectively in diverse cultural and environmental settings.
- Capable of preparing comprehensive reports, policy briefs, and documentation.
- Adherence to ethical standards in biodiversity and ecosystem conservation, including a commitment to sustainable and equitable practices.
- Good team player, self-starter, has ability to work under minimum supervision and maintain good relationships
- Language Requirements:
- Excellent verbal and written communication skills in Khmer and English.
- Gender: Woman is encouraged to apply
Gender Specialist
Position Summary Expectations - Duties, Responsibilities
Reports to: Project Director
Contract Type: National Consultant (NC)
Expected Places of Travel: Kampong Thom, Siem Reap and Preah Vihear provinces
Contract Duration: 35 days from March to August 2024
Scope of Work
The Gender Specialist will be recruited based on an open and competitive process. The Gender Specialist will be hired under the Project Components 1 and 3 in order to achieve Outputs 2.4, 3.1 and 3.2.
The project’s target area falls within three provinces namely Kampong Thom, Siem Reap and Preah Vihear where three protected areas (Phnom Kulen National Park, Angor Protected Landscape, and Kulen Promtep Wildlife Sanctuary) and three watersheds (Stung Siem Reap, Stung Staung, and Stung Sen) are located in. The specialist will work closely with the Project Management Unit (PMU) for review and comments and submit the agreed expected-deliverables to the Project Director for approval.
Duties and Responsibilities
Under the guidance and supervision of the National Project Director, the National Consultant (Gender Specialist) will work closely to support the INRM Project Management Unit (PMU) in the implementation of the components 1 and 3 to achieve the Outputs 1.1, 3.1 and 3.2. as well to undertake the specific following task:
- General responsibilities
- Attend regular meetings with the project management and UNDP project team;
- Perform as quality assurance by working with the project management and technical specialists to review and provide comments on all products/deliverables submitted by partners and consultants to make sure that those final products/deliverables meet the required quality standards within the given timeframe;
- Work with M&E and communication officers to support gender mainstreaming in the M&E tool and communication materials or products;
- Provide training and coaching to PMU and project partners regarding the gender mainstreaming as required; and
- Provide other supports required by the project management and UNDP;
- Specific responsibilities
- Based on updated gender mainstreaming action plan and curriculum to develop education and awareness raising on gender mainstreaming materials;
- Work with PMU, MoE Gender Committee, INRM partners and specialists to conduct series of gender training workshop to ensure the gender target is reached within the project document;
- Work Closely with PMU and INRM partners to conduct mentoring and field gender demonstration/support to INRM project team;
- In collaboration with INRM project partners and capacity building specialist to synergy gender mainstreaming into capacity building plan, etc.;
- Review relevant INRM report from both specialists and partners to consolidate gender mainstreaming report for the project;
- Draft two gender lessons learned/case studies from the project;
- Work with PMU to promote gender mainstreaming in events, campaigns, etc; and
- Finalize reports with recommendations and two lessons learned/case studies from the project.
- Other tasks may require.
- Education:
- At least master’s degree in social sciences, natural resource management, and other related fields, preferably gender development.
- Experiences:
- Minimum 5 years of experiences in gender related programs;
- Minimum 3 years of experiences in development of gender mainstreaming action plan;
- Minimum 3 years of experiences in development of curriculum training manual, particularly gender mainstreaming; and
- Familiarity with GEF and UNDP procedures an advantage.
- Competencies:
- Proven track record in similar assignments;
- Extensive work experience and proven record in Capacity of gender mainstreaming, including strategy and action plan;
- Solid understanding of Cambodia’s landscape, biodiversity, and ecosystem issues, including its values and functions;
- Proven ability to promote cooperation between and negotiate with a range of stakeholders, and to organize and coordinate multi- disciplinary teams;
- Strong leadership and team building skills;
- Self-motivated and ability to work under pressure;
- Demonstrable ability to organize, facilitate, and mediate; technical teams to achieve stated project objectives;
- Strong computer skills; and
- Flexible and willing to travel as required.
- Language Requirements:
- Excellent communication and writing skills in English and Khmer.
- Gender:
- Equal opportunity for both man and woman.
