HR Assistant
Position Summary Expectations - Duties, Responsibilities
Campus : Sen Sok (SS)
SUMMARY OF THE POSITION
The HR Assistant will support the HRO in the provision of a high quality, efficient HR service for the school. This is a role to provide effective support across the HR function with particular focus on recruitment, employee record and other HR administration.
Prerequisites (Qualification)
- The minimum qualification to become a human resource assistant is typically a bachelor’s degree in human resource, and may also possess undergraduate degrees in areas such as in finance and business administration.
Relationships
- HR assistants are involved with nearly all programs and services that relate to the organizational effectiveness and employee relations.
- Daily tasks
- Overseeing overall HR office
- Responsible for checking the staff attendance every morning, emailing out, updating the information in the system accordingly
- Responsible for sending staff birthday email to management
- Assisting HRO and HRM in preparing other letters for staff requirements such as letter of visa extension, certificate of employment ,etc…
- Maintaining staff profiles, leave records and other necessary documents
- Filing staff records and documents into the cabinet
- Assisting draft correspondence and translated both in khmer and English
- Ensuring the HR office stationery and supplies in stock
- Main tasks:
- Responsible for maintaining, securing and updating CIA personnel file including, staff leave requests, staff performance review and disciplinary actions
- Preparing and maintaining attendance sheets of staff and teacher twice per month
- Preparing employment contracts and other documents for new staff/teachers
- Updating staff directory, Schoolbase, staff email...etc
- Assisting foreign and Khmer staff work permit, workbook and NFSS card
- Responsible for collecting the document for the new staff/ teachers such as passport, visa, photo, criminal check
- Assisting the recruitment process
- Performing other duties as assigned by HRM or HRO
Senior Graphic Designer
Position Summary Expectations - Duties, Responsibilities
Campus: sen sok 1
The chosen candidate will assist in the development of marketing collateral while working on a variety of projects including internal and external events, and provide graphic design support for the marketing department. This unique role provides an opportunity to help fulfill many creative, exciting projects and assist with various tasks required to keep the marketing strategy running efficiently. We are looking for a creative, flexible, motivated and open-minded individual who can work with both strategy and rigor as well as free-thinking exploration.
Reports to: Marketing Manager
- Create and oversee the creation and execution of design solutions for print, online or any form of communications and marketing purpose
- Design graphic content, illustrations,infographics and POSM
- Manage graphic designs from conception to delivery.
- Work as part of a team to achieve marketing goals.
- Review junior designer drafts to ensure quality.
- Generate fresh concepts. Ensure brand consistency throughout various marketing projects.
- Ensure deadlines are met.
- Liaise with the team and relevant department to determine their requirements, timescale and budget.
- Coordinate with outside agencies, art services, web designer, marketing, printers, and colleagues as necessary.
- Keep up-to-date with industry developments.
- Support the organizing of various projects.
- Proficiency in Adobe Creative Cloud, particularly with InDesign, Photoshop, Illustrator and Premiere Pro. After Effect
- Video & Photo shooting,
- Flexibility and willingness to work independently, in a team environment, and with multiple deadlines
- Ability to take on several projects at once, while meeting and managing deadlines and time sensitive projected goals.
- Understanding of marketing, production, website design, corporate identity, product packaging, advertisements, and multimedia design.
Campus Facilities Manager
Position Summary Expectations - Duties, Responsibilities
Campus: Chbar Ampov (CA)
Prerequisites
- The C.F.M. typically has educational background in Business Administration and ideally experience in a leading position in the administrative department of an international school. High proficiency in Khmer and English language as well as very good organization and communication skills are imperative.
Relationships
- The C.F.M. shall maintain a strong and constructive relationship with the Board of Directors, the School Administrator, S.A.M., the principals and the accounting manager. His/Her respectful, supportive and friendly interaction with all staff, students and parents is as crucial as his leadership skills towards maintenance staff and his/her professional communication with external support organizations. The C.F.M. reports directly to the School Administrator. He/She is supported by maintenance officers.
Purpose
- With support from his/her team the C.F.M. must make sure that school is a safe and clean environment for all students, as well as a comfortable and safe workplace for teachers and staff. He/She is responsible for the security and maintenance of the whole school site and to ensure the school complies with all current legislation relating to site safety and management. He/She promotes and participates in achieving the most efficient and economic use of the school premises, facilities, plant, equipment and materials.
- Main Activities:
- Site Maintenance
- Responsible for maintaining the site in a good state of repair and appearance including all buildings and facilities, roads and pathways, grounds and gardens.
- Undertake emergency and planned maintenance and repairs within capability
- Respond effectively and maintain a log of such works.
- Maintain all equipment, tools and plant in a safe and good condition;
- liaising with external suppliers and services where necessary.
- Safety and Security
- Maintain the school grounds to a high standard including all lawns and beds;
- Ensure grounds are litter free.
- Where required, liaise with external contractors to maintain cost-effective schedules.
- Work with the Accounting Manager in the preparation of maintenance and
- capital expenditure project / work plans;
- Liaise with contractors and be their main point of contact.
- Manage all contractors on site, ensuring that all health and safety requirements are met, monitor their performance and inspect completed work.
- Undertake routine inspections of the site including daily maintenance checks.
- Maintain computerised record of all regular checks undertaken.
- Responsible for cooling and lighting systems throughout the premises;
- Arrange to remedy any problems and to participate in cost saving projects.
- Undertake and document a termly risk assessment of the whole site and other risk assessments / health and safety checks as directed by the Health & Safety Officer.
- Attend regular meetings including a weekly site review with the School Administrator
- Be aware of the location of essential services including water isolation valves, fire points, drainage systems and power supplies. Maintain a detailed plan showing the location of these.
- Regularly inspect all drains and gullies for blockages remedying as necessary.
- Regularly visually inspect outside areas for defects and potential hazards including condition of boundaries, fencing, building exteriors and trees.
- Ensure that all security systems are regularly maintained and tested, appropriate records kept and all related policies and procedures are reviewed and updated as necessary.
- Liaise with the security provider and ensure duties and services are provided as agreed upon.
- Set high expectations to the security provider.
- Ensure the effective use CCTV around the campus and in the buildings.
- Ensure the buildings are locked and unlocked at appropriate times (including daily opening and closing); setting and disarming of alarm systems.
- Portering
- As a primary key holder be prepared to attend out of normal working hours as and when required.
- Monitor traffic on site and parking including adherence to school rules.
- Regularly assess and review traffic & parking policy to ensure optimal safety.
- Ensure internal security procedures are adhered to;
- Reporting any issues to the School Administrator, S.A.M. and principals;
- Ensuring that all safety and necessary signs are hanged in the right places and well maintained
- Test fire alarm call points monthly and regularly check other fire equipment e.g. extinguishers for damage or expiration;
- Maintain logs of all checks.
- Maintain the Fire Risk Assessment, updating where appropriate and resolving any issues.
- Provide safe access to buildings and classrooms in the event of floods and similar emergency situations.
- Initiate the necessary procedures quickly and accurately relating to the emergency services, e.g Police, Firefighters, and Electricity providers.
- The premises are cleaned as required and the site is secure. Some evening and weekend cover will be required in connection with school events.
- Ensure the school complies with all current legislation in relation to site safety and facilities management; including the maintenance of appropriate records.
- Lead the continuing development of robust, transparent health and safety systems and procedures.
- Support health and safety training initiatives and deliver components where appropriate.
- Commit to the growth and maintenance of a positive risk management culture within the school;
- Actively participate in the School Operations and Administration meetings.
- Provide a portering and furniture moving service to ensure supplies are in place and school activities can proceed as expected.
- Transfer goods and materials delivered to the school to appropriate locations around the school site;
- Assist with assembly of goods received where necessary and report any defects.
- Regularly set out and clear away furniture, equipment and other items when
- required in connection with assemblies, parents’ evenings, special events, dining
- hall and so on.
- Supervise and assist with the erection and dismantling of temporary structures such as the school marquee / booth / tents as required.
- Participate in and ensure that the site is kept clean, tidy and attractive in order to minimise risks to the health and safety of those using the school site and to ensure the activities of the school can take place in an environment conducive to learning.
- Liaise with and monitor the pest control provider
- Main point of contact for cleaning contractors including owners and operatives.
- Ensure high standards are maintained, operatives efficiently employed and value for money achieved.
- Manage refuse and recycling procedures and ensure relevant staff are aware. At least half-termly clean all bins to keep hygienic and deter pests and rodents.
- Keep all outside areas clean and tidy, e.g. litter clearance, leaf and tree debris clearance, refuse bin compounds.
- Carry out emergency cleaning as required.
- Monitor supplies of cleaning materials, personal hygiene products, drinking water and sun protection items
- Contribute to the school’s objectives of achieving greater value for money in the maintenance and day to day running of the buildings and site;
- Promote and manage the temporary lease of the school’s facilities within the local community.
- Manage, schedule, and monitor the use of cooling, lighting and other main
- services to all areas of the site and produce reports as agreed to school governance and management in order to ensure the most economical use of resources.
- Participate in the day to day operation of the canteen facility working closely with the canteen management team to ensure efficient and safe systems are in
- place.
- Note:
- The job holder’s responsibility for promoting and safeguarding the welfare of children and young persons for who s/he is responsible, or with whom s/he comes into contact will be to adhere to and ensure compliance with the School’s Child Protection Policy at all times. If in the course of carrying out the duties of the role, the Job holder becomes aware of any actual or potential risks to the safety or welfare of children in the school s/he must report any concerns to the School Administrator.
Student Support Services Assistant
Position Summary Expectations - Duties, Responsibilities
Campus : Sen Sok 2
The Student Support Services Assistant reports functionally to the Student Support Services Coordinator and School-level Coordinators and hierarchically to the School-level Principals.
Benefit
We offer a competitive salary and attractive benefit package considering the candidate's qualifications and experience in international education.
- Emails to students, staff and team members within CIA FIRST learning community.
- Manage facilitation of Student Support Services requests to the Principals for approval
- Parent communication regarding Student Support Services concerns.
- Meetings with parents regarding Student Support Services concerns, translating as needed.
- Going to classrooms to call/meet students, staff and team members.
- Translating all documents and confirming translations with Khmer Curriuculum officers.
- Support distribution of progress reports and data analysis of MAP results.
- Listening to concerns of all visitors who come to the Student Support Office and recording them correctly onto the record sheet.
- Clearly communicating necessary information to all SSS team members in a timely manner.
- Organizing meetings, taking meeting minutes, and managing incoming phone calls for SSS team members.
- Help to prepare group counselling sessions, time and set-up google calendar events.
- Assist in workshops/campaigns/interventions and monitioring all reflection periods.
- Help with Data collection on Language Support -focused lesson plans for units to cater for students who receive Language support service.
- Working with the Subject Coordinators to collect data regarding modified Summative assessments and rubrics for LSP students where necessary.
- Data collection regarding all records and cases reported by teachers for all Student Support Services.
- Maintaining accurate records and organizing all Student Support files on Google Drive.
- Working with Student Support Services department to enforce, remind and follow-up on all interventions for referred students.
- Tracking and recording the WIDA MODEL tests results for all new and currently enrolled students
- Supporting the admissions process to determine programme placement within Student Support Services.
- Liaise with the Finance Department to ensure correct information regarding placement is conveyed.
- Collecting and analysing SSS student achievement data to support coordinators in determining intervention needs and effectiveness of interventions.
- Providing SSS-related data to the Principals, SSS Coordinators, Category heads and the FoL Self-study Coordinator.
- Monitoring the input of student achievement data into the Student Information System for SSS students.
- Attending SAP 1 meeting to understand the overall student support agenda.
- Updating transcripts for student meetings with the Career and Guidance Counselor.
- Printing and providing academic records to the Student Support Services team as requested.
- Coordinate with the academic team to ensure representation of the Student Support Services team at Parent Student Teacher Conferences and school events.
- Assist in facilitating university visits and college fairs with CIA FIRST students, including informing security of visitors, permission forms, room bookings and refreshments.
- Assist in the facilitation and organization of internal PD sessions.
- A Bachelor’s degree in Education or Bachelor’s degree with a Post-graduate Teaching Certificate. Preferably a Master’s Degree in Education.
- Strong command of the English and Khmer Language.
- Additional languages such as Chinese and Korean and preferred.
- Recent criminal police record check certificate.
- He/She has strong commitment to the school’s beliefs about education and the learning process as adopted in the school’s Mission, Vision and SLOs as well as to high standards and expectations for instructors and students
- A Student Support Services Assistant possesses good people leadership skills, organizational skills with attention to detail, strong communication, facilitation, data collection and consensus building skills.
- Profound understanding of the academic standards related to the discipline, including mastery of curriculum design and mapping.
- A sound understanding of 21st Century Skills and Global Competencies and their importance.
- Experience with data-driven improvement planning and cycles of continous school improvement.
Science Laboratory Technician
Position Summary Expectations - Duties, Responsibilities
Campus : Sen sok2
Prerequisites
- The Lab Technician Typically Possesses A Bachelor’s Degree In Education Or Any Field. Native Speaker Level Of English Language, Strong Service Orientation, Excellent Communication Skills, An Enthusiastic And Positive Work Attitude As Well As High Level Of Safety, Cultural Sensitivity And Empathy Are Further Characteristics Of The Lab Tech.
Relationships
- The Lab Technician Acts As The Connection Point Between The Science Teachers, Students And Subject Coordinators. The Lab Technician Must Ensure That The Science Laboratories Are Safe And All Experiments Are Done With The Wellbeing Of Students, Teachers And Other Stakeholders In Mind.
Reports To: Science Subject Coordinator
Responsible For: The Lab Technician Is Responsible For The Daily Maintenance And Organization Of The Science Laboratories.
- Perform Laboratory Tests In Order To Produce Reliable And Precise Data To Support Scientific Investigations
- Carry Out Routine Tasks Accurately And Following Strict Methodologies To Carry Out Analyses
- Prepare Specimens And Samples
- Construct, Maintain And Operate Standard Laboratory Equipment, For Example Centrifuges, Titrators, Pipetting Machines And Ph Meters
- Keep Equipment In A Clean And Serviceable Condition And Ensure The Safe Removal Of Waste
- Record, And Sometimes Interpret, Results To Present To Senior Colleagues
- Use Computers And Perform Mathematical Calculations For The Preparation Of Graphs
- Ensure The Laboratory Is Well-Stocked And Resourced And That Everything Is Clearly And Correctly Labelled
- Keep Up To Date With Technical Developments, Especially Those Which Can Save Time And Improve Reliability
- Conduct Searches On Identified Topics Relevant To The Research
- Follow And Ensure Strict Safety Procedures And Safety Checks By Keeping Risk Assessment Forms For All Experiments.
Khmer Academic Assistant
Position Summary Expectations - Duties, Responsibilities
Campus : Chbar Ampov (CA)
Reports to: Academic Head
Responsible for: Provide assistance to the Academic Head by performing a variety of administrative, secretarial and clerical activities.
Prerequisites
- The K/ES Khmer Elective Academic Assistant typically has an educational background in Education or any related field and experience in administrative tasks and duties. Native speaker level of English language and very good MS Office skills are imperative.
Relationships
- The Assistant support of the Academic Head and Khmer K-ES team only. All tasks taken over by the Assistant need to be approved by the Academic Head. However, the Assistant has to contribute actively to a constructive and collaborative relationship with all academic staff and in particular with the school level coordinators. The Assistant reports directly to the Academic Head and receives support by interns employed in the academic office.
Administration
- The Assistant is responsible for maintaining a well organized and efficient administrative system within the Khmer Faculty. Filing and archiving documents, writing any kind of internal and external correspondence or documents, as well as assisting the Academic Head in all clerical work are main aspects of his/her daily administrative tasks and duties.
- Administrative, secretarial and clerical assistance
- Compile, complete, proofread, revise and type notes, correspondence letters and emails to parents, staff or students and ensure the submission/distribution of such correspondence.
- Compile and revise any document related to Ministry of Education.
- Foster communication among all academic staff and cross-department.
- Deliver, monitor and revise students’ entrance tests.
- Keep and maintain academic data
- Use effectively the school bass.
- Assist in the compilation of teaching material.
- Revise student supplies.
- Receive students’ and parents' complaints and assist in their resolution.
- Assist in control and correction of student’s behavior, dress and study attitude.
- Supervise disciplinary measures for students.
- Assist in recruitment of new academic staff, coordinate and prepare selection interviews and class demonstrations.Replace the Academic Head when necessary in meetings.
- Ensure efficient use of stationary in the academic office and its periodical supply.
- Ensure functioning of any electronic devices used in the academic office.
- Ensure functioning of any equipment devices used in the classroom.
- Ensure functioning of any equipment used in the classroom as needed and work well.
- Stock control of teaching manipulative.
- Following up with daily attendance checklist to ensure the students safety
- Following up with International department and frontdesk team related to student attendance
- Parents contact related to students absent or students request to leave early
- Teachers and TAs attendance control
- Ensure that the TAs are assigned to handle class while teachers absences
- Ensure the ground supervisor schedule are work well
- Ensure the policy that construct by academic head or the school community are work smoothly
- Assist Academic head to run the request
- Assist teachers and teachers assistant to run the request
- Work closely with procurement team to ensure the team are processing all the requests on time and as needed
- Compromise request /material teachers need
- Compromise the task on the even of the school
- Assist academic head to compromise the task on the students field trip
- Assist academic head to provide guiding to TAs
- Assist academic head to observe TAs and report to Academic head
- Ensure the class are start and end smoothly
- Assist academic head to run team party and staff birthday ...
- Ensure the snack and support team are ready for PTC
- Ensure the snack are ready for Faculty meeting
- Ensue the TAs are work smoothly to support students learning
- Assist academic head to work closely with level coordinator to select the books for the library
- Assist academic head to ensure the Khmer books are displayed in the library
- Assist academic head to ensure the khmer books in the library are useful by students and teachers
- Updates students attendance list every month both in google spreadsheet and manual.
- Facilitates and receives booking any places of the events in terms of the PTC and/or PTSC and Meeting...etc.
- Assists the teachers who have problem with computer skills in term of printing worksheets and other tasks are requested.
- Provides IT support including initial support and contacting IT service provider to the K-ES school Khmer Curriculum teachers.
- Facilitates with administration department in order to survey female teacher uniform.
- Telephone calls and facilitates messaging to parents which related to the emergency cases and required.
- Orders/buys stationary, office supplies and staff amenities.
- Receives and checks students score records from the homeroom teachers.
- Facilitates new Khmer placement tests and scores and informs the result to the parents.
- Check the Khmer Curriculum students attendance to inform parents about their kinds absent in timely.
- Checks and follows up the Khmer Curriculum students attendance with the Physical Education team and implements the sport activities policy to track academic performance of the students.
- Ensures report cards, transcripts and other, and grade level meeting reports are completed in a timely manner.
- Assist academic head to looking for the resource to improve students learning
- Assist academic head to create the sample of the manipulative , teaching technique for teacher to improve students learning
- Assist academic head to following up the students issue and give up date to SSS team.
- Assist academic head to take Class Video to be used for peer observe through video
- Assist to edited the format of students practice book before being sent out to the shop
Co-Teacher CA and SS
Position Summary Expectations - Duties, Responsibilities
Reports to: Homeroom Teacher and Subject Coordinators
Accountable to:The School Level Principal
Prerequisites
- The Co-teacher typically has a background in Education or any related field. Has good English communication skills both written and verbal. Ideally, they will have previous experience of working with young students and a genuine interest in supporting students to succeed.
Relationships
- The Co-teacher acts as a support to the Teacher and Students in the classroom. They report directly to the Homeroom Teacher and receive support, guidance, and training from the homeroom teacher and subject coordinators.
- Duties and Responsibilities
- Collaboratively work as a team with the homeroom teachers to ensure the teaching quality. Attend planning time when necessary.
- Co-manage the classroom effectively and efficiently with the homeroom teachers to enhance the teaching and learning environment for both students and teachers.
- Share teaching responsibilities/sessions with the homeroom teachers. Deliver planned learning activities to either small groups and or individual students as instructed by the homeroom teacher.
- Set expectations and goals with the homeroom teachers.
- Assist students who are struggling with their studies in the four subjects (work with the homeroom teacher in facilitating help classes at lunchtime).
- Co-assess the students’ performances by providing meaningful feedback to students, during learning activities, to support and guide their learning. Provide feedback to the homeroom teacher on student progress.
- Rotate the classroom roles with homeroom teachers.
- Maintain a well organized, safe, and efficient classroom space.
- Support the class teacher to build a classroom environment of respect and rapport.
- Ensure student safety both inside and outside of the classroom.
- Acts as a bridge to parents in translating student progress and important communications between school and parents.
- Collaborate with our Student Support Services team, as and when required, this may include following post referral strategies with individual students.
- Translate for both parents and teachers at PTCs and when required during the school day.
- Carry out admin duties such as photocopying, printing, preparing materials, and resources for classroom activities.
- Promote, support, and participate in school initiatives and events including school field trips.
- Cover for the class teacher during any absences.
- Professional Responsibilities
- Follow CIA FIRST’s code of conduct, policies, and procedures.
- Be aligned with the CIA FIRST’s philosophy and schoolwide learner outcomes.
- Display awareness and understanding of the Habits of Mind ( HOMs).
- Build working relationships with colleagues that are amiable and collaborative.
- Attend school driven Professional Development workshops and activities.
- Maintain confidentiality with regards information relating to students, families, and staff who attend CIA FIRST.
- Report any child safety and or child protection concerns.
- Implement Restorative Justice Framework.
Teaching Assistant
Position Summary Expectations - Duties, Responsibilities
Campus: Chba Ampov
This position is for : International Faculty
Reports to: Homeroom Teacher and Academic Assistants
Accountable to: The School Level Principal
Prerequisites
The Teaching Assistant typically has a background in Education or any related field. Has good English communication skills both written and verbal. Ideally they will have previous experience of working with young students and a genuine interest in supporting students to succeed.
Relationships
The Teaching Assistant acts as a support to the Teacher and Students in the classroom. They report directly to the Homeroom Teacher and receive support, guidance and training from the homeroom teacher and academic team.
- Duties and Responsibilities
- Maintain a well organized, safe and efficient classroom space.
- Create and maintain classroom displays as instructed by the class teacher.
- Support the class teacher to build a classroom environment of respect and rapport.
- Ensure student safety both inside and outside of the classroom.
- Supervise student nap times.
- Support both the social and emotional development of the students.
- Deliver planned learning activities to either small groups and or individual students as instructed by the class teacher.
- Have an understanding of Essential Questions and make connections to these during activities, as guided by the class teacher.
- Provide meaningful feedback to students, during learning activities, to support and guide their learning.
- Provide feedback to the class teacher on student progress.
- Support the class teacher with promoting positive behaviour management strategies in the classroom.
- Collaborate with our Student Support Services team, as and when required, this may include following post referral strategies with individual students.
- Translate for both parents and teachers at PTCs and when required during the school day.
- Carry out admin duties such as photocopying, printing, preparing materials and resources for classroom activities.
- Promote,support and participate in school initiatives and events including school field trips.
- Cover for the class teacher during any absences. ( For short periods of time).
- Professional Responsibilities
- Follow CIA FIRST’s code of conduct, policies and procedures.
- Be aligned with CIA FIRST’s philosophy and schoolwide learner outcomes.
- Display an awareness of the Habits of Mind ( HOMs).
- Build working relationships with colleagues that are amiable and collaborative.
- Attend school driven Professional Development workshops and activities.
- Maintain confidentiality with regards information relating to students, families and staff who attend CIA FIRST.
- Report any child safety and or child protection concerns.
