Executive Assistant to Dynamic Group CEO
Position Summary Expectations - Duties, Responsibilities
Job Grade: TBD
Reports to: CEO
Department: TBD
Section: Corporate
Work Site: TBD
PRIMARY OBJECTIVE OF THE POSITION (Purpose of Job)
Reporting directly to the CEO, the Executive Assistant to the CEO provides executive, administrative, and development support to the CEO and Board of Directors. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Executive Assistant serves as a liaison to the senior management teams across Dynamic Group; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
This position is an outstanding opportunity for a highly motivated executive assistant to assume a pivotal role in the evolution of a fast-growing, highly respected organization. As such, compensation for this role is competitive.
- Provide sophisticated calendar management for CEO - Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
- Act as a liaison and provide support to the CEO and Board of Directors - Arrange and handle all logistics for CEO and Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of the CEO
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy
- Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.
- Maintain open communications with all Dynamic Group and JV teams, including meeting regularly with their operations and providing information and documents as needed
- Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed
- Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO
- Work with the Executive Team and all necessary departments to coordinate the CEO’s outreach activities and follow up on contacts made by the CEO to cultivate ongoing relationships
- Manage all aspects of organization’s CEO office services
- Provide hospitality to all CEO and Board of Directors guests and help to create a welcoming environment
- Answer main phone line and respond to inquiries related to CEO
- Invest in building long-lasting relationships both externally and internally
- Other projects/duties as assigned for the overall benefit of the organization
- EXPERIENCE & EDUCATION
- Work experience as an Executive Assistant, Personal Assistant, or similar role
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Five to ten years providing support for upper-level management in a related organization (i.e., corporate, or non-for-profit)
- SKILLS & ABILITIES
- Strong ability to execute work with a diversity, equity, and inclusion lens
- Significant executive support experience, including supporting Clevel executives
- Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials
- Strong bilingual (Khmer/English) verbal and written communication skills
- Exceptional organizational skills and impeccable attention to detail
- High degree of professionalism in dealing with (but not limited to) diverse groups of people, including high-ranked officials, senior executives, staff, community leaders
- Make appropriate, informed decisions regarding priorities and available time
- Ability to complete a high volume of tasks and projects with little or no guidance Page 3 of 3
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
- Able to maintain a high level of integrity and discretion in handling confidential information
- Excellent judgment is essential
- Ability to switch gears at a moment’s notice
- ESSENTIAL PERSONAL ATTRIBUTES
- Thrive in an intense, do-it-yourself, start-up environment
- Ability to work well within a cross-functional team environment and diverse communities
- Ability to remain calm in a highly pressurized environment
- Confident
- Assertive
- Resilient
- Proactive
- Meticulous with attention to details
Sales Representative (Medicine) - Dynamic Argon
Position Summary Expectations - Duties, Responsibilities
Reports to: Sales Supervisor
Job Level: 7B
Department: PPS_DAC
Section: PHARMA
PRIMARY OBJECTIVE OF THE POSITION (Purpose of Job)
To take the order from customer, to sell the pharmaceutical product with persuasive selling skill and to reach the sales target given as part of company goal.
- To maintain the existing customer, keep order from the company;
- To collect the information from outlet for market information;
- To coordinate with all staff regarding the payment, the account receivables, the stock in order to give good image to the company;
- To increase our wallet, share in customer through cross and up selling for all company’s principal product;
- To perform daily visit to take purchase orders and collect money (for upcountry/if no collector);
- To offer the customer for basis products, commodity or focus product with a good product knowledge;
- To coordinate with MR in order to increase our share in outlet;
- To prepare a visit plan (weekly, monthly & master) and discuss with the superior about the effectiveness of plan;
- To make a call plan (daily) and follow the plan to visit the customer;
- To review daily achievement and discuss with supervisor about the result and list things to do in the next day;
- To establish the market information about focus products and commodity product in area his responsible;
- Review the finance side with accounting by giving update information about customer financial condition, habits and risk in the customer. SR has to give review about the credit limit that suitable for customer without ignoring the risk;
- To coordinate with supply chain about the availability stock that has to prepare in warehouse based on the sales forecast and customer behavior;
- To lead the execution of sales program in specific area/channel;
- To give the valuable input/idea that can be implemented to achieve company goals;
- To share knowledge among the team to increase the competencies of the team in creating sales;
- To do play routinely to increase the selling skill;
- To update product knowledge and market knowledge which be helpful to sell;
- To maintain the good communication among colleagues and try best to follow the culture of our company;
- To comply the company, rule & regulation;
- To Participate with Quality of Work Environment Program through KAIZEN & 5S; and
- To perform other related tasks as assigned by superior.
- QUALIFICATIONS REQUIRED
- Bachelor degree in medical, pharmacies or marketing
- At least one year experience in pharmaceutical or FMCG industry
- SKILLS ESSENTIAL TO THE POSITION
- Technical:
- Computer proficiency MS Office and Email
- Human Relations:
- Strong in English, verbal/written communication
- Good communication and interpersonal skills
- Business:
- ESSENTIAL PERSONAL ATTRIBUTES
- Be flexible, accountable and work hard
- Eager to learn & motivation
- Have a enthusiastic and like to work in dynamic situation and complex environment
- Be able to work under pressure with competitor/customer
MED Sales Specialist (Medical Equipment)
Position Summary Expectations - Duties, Responsibilities
Reports to: Medical Supplies Business Manager
BU/FU: Medical Equipment Solutions
Company: Dynamic Pharma Co., Ltd
Work Site: Head Office
PRIMARY OBJECTIVE OF THE POSITION (Purpose of Job)
This role is responsible on promoting and selling products including Medical Equipment, Medical Devices, and Consumable, and mainly involve in the whole sales process including creating sales leads till payment collection from customers.
- To learn the knowledge of the products and share it to the customers in the purpose of getting the interest and sales to achieve the company’s target and KPI set.
- Communicate with the principles on the product knowledge, price, market information, sales & purchase plan and product recall.
- Communicate with internal partners including sales admin and other departments to ensure smooth process of purchase, sales and after-sales-service.
- To explore the healthcare market and source additional products to expand the product portfolio or suggest the adjustment to the current product portfolio to support the market trend.
- Collect market information, analyze data, monitor market status for sales and marketing strategies of the team.
- Increase brand awareness of our company and products.
- Visit and maintain the relationship with both existing and new customers.
- To implement sale strategic plan and perform sales activities.
- Attend training or workshops/seminars organized by the principles and our company.
- In some cases, provide on-site supports with engineers for the installation and user training, and ensure successful closing the sales orders.
- To provide brief daily activities, weekly plan and report to the Business Manager .
- Manage customers and resolves customer complaints by investigating problems, developing solutions, preparing reports and marking suggestions to management .
- To perform other related tasks assigned by the Business Manager and HoD.
- Bachelor’s degree or associate degree in pharmacy, nurse, medicine, sales/marketing, business, or any related fields.
- Fresh graduate (experience is preferrable)
- Selling, Negotiation & presentation skill
- Good in English speaking, writing, and listening skill (Chinese is a plus)
- Striving for achievement
- Be enthusiastic and able to work in dynamic situation
- Initiative, ownership and able to cope with stress.
