Finance Officer – Handle for SI (1 Position)
Position Summary Expectations - Duties, Responsibilities
Work location: NCHADS.
Working in Phnom Penh office. This program financed via The Global Fund to Fight AIDS, Tuberculosis and Malaria
(GFATM). Under the supervision of the director of NCHADS, the Finance Officer, is responsible for day-to-day oversight by Finance Unit -NCHADS under GFATM-HIV/AIDS /KHM-C-MEF grant in Cambodia.
Job Summary:
Under the direct supervision of the finance manager, the Finance Officer will contribute to the financial management of the designated SSIs and NCHADS-SI ensuring that their reports comply with the GF and PR MEF rules and procedures. She/He work closely with the Senior Accounting Officer and Senior Finance Officer. He/she also has many contacts with external implementing partners and NCHADS technical units.
- Grant and Budget Management
- Contribute to the review of the NCHADS-SI and the designated SSIs detailed budget proposal, assumptions, based on the approved proposal by the GFATM.
- Participate to the Consolidation and verification of the budget (new or revised one) received from SSIs into the appropriate format.
- Contribute to the NCHADS-SI and designated SSIs budget reallocation (minor or major one) by preparing reallocation memo, updating tracking reallocation tale, reviewing SSI requests
- Cash disbursement: Review and comment on cash advance or cash disbursement request received from SSIs and prepare supporting documents to facilitate the consolidation of the disbursement plan. Keep track of disbursement and confirmation received from SSI.
- Reporting:a. Prepare NCHADS-SI reporting (Monthly, quarterly, half yearly and yearly)
- Prepare regular tax claim and tax report of NCHADS-SI as needed.
- Prepare NCHADS-SI ad-hoc report requested by GF, PR MEF or MoH.
- Review in a timely manner the designated SSI reports (monthly, quarterly, half yearly).
- This review includes but is not limited to the verification of completeness and appropriate SSI accounting, budget variance explanations etc.
- Accounting system: review SSIs export ledger before importing it into NCHADS-SI system
- Be responsible for preparing and regularly updating of the Travel Related Cost plan
- Monitoring:
- Contribute to NCHADS detailed budget preparation, reprogramming/adjustment
- Where appropriate, review accounting supporting documents from SSI/SSSI before posting them into the NCHADS system, ensuring their quality and adequacy.
- Contribute to keeping track and monitoring SSIs’ respect of deadlines, by informing and following up with them.
- Contribute to keeping track and monitoring also NCHADS’ respect of deadlines such as but not limited to: timing for disbursing money to SSI, timing for giving feedback to monthly /quarterly report /half yearly/yearly report…
- Internal Control
- Scrutinize and monitor all financial and accounting and period reports of SSIs to ensure that internal control procedures and independent external/internal audit recommendation are adhered to;
- Be Involved and coordinate with the finance team to strengthen and maintain the database system/filing of the Finance Section
- Assist the Sr. Officers in facilitating the NCHADS and SSI audit preparation and arrangement.
- Inform and consult with the Senior staff and Finance manager of any questions, discrepancies, or other problems with SSI/NCHADS activities/reports/others…
- Inform regularly – at least weekly-the senior officers on the status of the work in progress,
- Capacity Building
- Provide directive and assistance to the designated NCHADS units/SSIs/SSSI in order for them to comply with financial and accounting management and reporting requirement of the GFATM and PR MEF guidelines
- Participate to the SI training for NCHADS Units and SSIs if needed/required
- Liaison
- Liaise with implementing partners for any issue related to finance/accounting/treasury within his/her responsibilitiesContribute with the finance team in responding to the GFATM, LFA, MoH-LIT, and PR MEF etc… for any issues related to finance section
- Collaborate with the NCHADS Unit to assist in the implementation of NCHADS-SI/SSIs’ activities when need
- Attend Finance or NCHADS staff meetings, and other meetings as required, to ensure good coordination, collaboration, sharing information and solving cross-cutting issues
- Perform other duties requested by finance manager and NCHADS senior management team.
- University degree in financial management, business, administration related
- Minimum 3 years Experiences in accounting, financial management in organization, especially reporting to donors
- Minimum 3 years Experiences in managing multi-grants international donors, especially grant the Global Fund
- Strong background in accounting
- Ability work minimal supervision direction
- Ability perform a standard deliver quality outputs
- Ability work collaboratively a team environment, delivering quality within given timeframes
- Proficiency in written and spoken English language. Khmer language will highly regarded;
- Computer literate capability email, Microsoft Office, related business communication tools
- Knowledge in Computerized accounting software (QB, Sun, Tompro)
- Organizational skill
- Familiarity with working with donor-funded programs and government is an advantage.
Finance Officer Handle for SSIs (1 Position)
Position Summary Expectations - Duties, Responsibilities
Work location: NCHADS.
Working in Phnom Penh office. This program financed via The Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM). Under the supervision of the director of NCHADS, the Finance Officer, is responsible for day-to-day oversight by Finance Unit -NCHADS under GFATM-HIV/AIDS /KHM-C-MEF grant in Cambodia.
Job Summary:
Under the direct supervision of the finance manager, the Finance Officer will contribute to the financial management of the designated SSIs and NCHADS-SI ensuring that their reports comply with the GF and PR MEF rules and procedures. She/He work closely with Senior Finance Officer. He/she also has many contacts with external implementing partners and NCHADS technical units.
- Grant and Budget Management
- Contribute to the review of the designated SSIs detailed budget proposal, assumptions, based on the approved proposal by the GFATM.
- Participate to the Consolidation and verification of the budget (new or revised one) received from SSIs into the appropriate format.
- Contribute to reviewing SSIs budget adjustment request (minor or major one) and make recommendations.
- Cash disbursement: Review and comment on cash advance or cash disbursement request received from SSIs and prepare supporting documents to facilitate the consolidation of the disbursement plan. Keep track of disbursement and confirmation received from SSI.
- Reporting:
- Review in a timely manner the SSI reports (monthly, quarterly, half yearly and any other required report from PR-MEF, MoH-LIT, donor, management) and ensure their compliance with PR-MEF/MoH-LIT and GF rules. This review includes but is not limited to the verification of the SSI accounting, verification of SSI accounting records, budget variance explanations etc.
- Contribute to the NCHADS consolidated report esp. but not limited to the ending balanceverification on quarterly, semi-annual and annual basis
- Review SSI export ledger before importing it into NCHADS system
- Travel related cost
- Review in a timely manner the quarterly TRC plan submitted by designated SSIs and ensure their completeness and compliance with PR-MEF/MoH-LIT and GF guidelines.
- Regularly keep track and circulate with team the weekly update of SSIs’ TRC plan
- Monitoring:
- Conduct regular monitoring and auditing of the SSI expenditures. Supervision report is done by the staff in charge during the supervision visit.
- Where appropriate, review accounting supporting documents from SSI/SSSI before posting them into the NCHADS system, ensuring their quality and adequacy.
- Contribute to keeping track and monitoring SSIs’ respect of deadlines, by informing and following up with them.
- Contribute to keeping track and monitoring also NCHADS’ respect of deadlines such as but not limited to: timing for disbursing money to SSI, timing for giving feedback to monthly /quarterly report/half yearly/yearly report…
- Internal Control
- Scrutinize and monitor all financial and accounting and period reports of SSIs to ensure that internal control procedures and independent external/internal audit recommendation are adhered to;
- Be Involved and coordinate with the finance team to strengthen and maintain the database system/filing of the Finance Section
- Assist the Sr. Officers in facilitating the NCHADS and SSI audit preparation and arrangement.
- Inform and consult with the Senior Finance Officer and Finance manager of any questions, discrepancies, or other problems with SSI activities/reports/others…
- Inform regularly – at least weekly-the Senior Finance officer on the status of the work in progress,
- Capacity Building
- Provide directive and assistance to the designated SSIs/SSSI in order for them to comply with financial and accounting management and reporting requirement of the GFATM and PR MEF guidelines
- Participate to the SI training for NCHADS Units and SSIs if needed/required
- Liaison
- Liaise with implementing partners for any issue related to finance/accounting/treasury within his/her responsibilitiesContribute with the finance team in responding to the GFATM, LFA, MoH-LIT, and PR MEF etc… for any issues related to finance section
- Collaborate with the NCHADS Unit to assist in the implementation of NCHADS-SI/SSIs’ activities when need
- Attend Finance or NCHADS staff meetings, and other meetings as required, to ensure good coordination, collaboration, sharing information and solving cross-cutting issues
- Prepare minutes of key meeting on financial issues, as requested by the Finance Manager
- Perform other duties requested by finance manager and NCHADS senior management team.
- University degree in financial management, business, administration related
- Minimum 3 years Experiences in accounting, financial management in organization, especially reporting to donors
- Minimum 3 years Experiences in managing multi-grants international donors, especially grant the Global Fund
- Strong background in accounting
- Ability work minimal supervision direction
- Ability perform a standard deliver quality outputs
- Ability work collaboratively a team environment, delivering quality within given timeframes
- Proficiency in written and spoken English language. Khmer language will highly regarded;
- Computer literate capability email, Microsoft Office, related business communication tools
- Knowledge in Computerized accounting software (QB, Sun, Tompro)
- Organizational skill
- Familiarity with working with donor-funded programs and government is an advantage.
Boosted CoPCT National Coordinator (Replacement) (1 Position)
Position Summary Expectations - Duties, Responsibilities
Work location in NCHADS, Phnom Penh
Fixed Duration Employment Contract
General Responsibilities:
To coordinate the Boosted Continuum of Prevention to Care and Treatment (B-CoPCT) activities for MARPs and assist the overall functioning of the Behavioral Change Communication Unit (BCC unit).
- Specific Responsibilities
- To coordinate and assist in the formulation and implementation of the work plan of B.CoPCT activities
- To develop and manage social media campaign activities for HIV/AIDS prevention among high risk population
- To assist in organizing BCC trainings and meetings as needed.
- To prepare micro budget plan for the specific program implementation as needed
- To facilitate break-out sessions during training and capacity building activities,
- To assist in convening regular coordination meetings of the National Technical Working Group on B.CoPC, and prepare records and minutes of the meetings.
- To provide administrative support to the head of the BCC Unit
- To support coordination and collaboration activities with NCHADS relevant Units, Provincial Health Department, local and international NGOs partners, UN and donor agencies who are involving in the implementation of B.CoPCT for key population.
- To support the monitoring, evaluation and reporting on activities of the unit for the NCHADS M&E system
- GENERAL RESPONSIBILITIES
- To work with due diligence in carrying out the tasks of the position
- To cooperate helpfully within and between units to strengthen the performance of NCHADS,
- To ensure regular, punctual and full-time attendance to duties during official working hours,
- To strive all times to assist the unit attain the highest levels of accuracy and honesty in all its activities
- To draw the attention of the Head of the BCC Unit immediately to any irregularity or other matter of significance affecting the efficient and honest functioning of the unit.
- To undertake any other duties assigned by the Head of the BCC Unit.
- University degree of health or social science
- Demonstrated interest in Public Health
- Knowledge of HIV/AIDS, Behavioral Change Communication, social Media and sociology
- Experience in working within Cambodia’s Ministry of Health Programs
- Five years professional experience in organizing meetings, workshop and training
- Excellent demonstrated in social communication skills
- Computer skill, Word, excel, Power Point, Photoshop and familiar with social network used
- Demonstrate in working independently
- Proficiency in written and spoken English.
Provincial Data Management Officer (Replacement) (1 Position)
Position Summary Expectations - Duties, Responsibilities
Work location: PHD, Takeo Province
Accountable to: Data Management Unit/NCHADS
Job summary:
To assist with health facilities and PHD staff on the design and maintenance of data management tools, the data collection and data analysis of VCCT, ART, PNTT, PrEP, PEP, EID, TB/HIV, PMTCT, STI, NPD services.
- Specific Responsibilities
- To work in team with the PHD staff
- To maintain the NCHADS’ Database applications: VCCT ART, PNTT, PrEP, PEP, EID, TB/HIV, PMTCT, STI, and NPD health facility data collection instruments. And assist MPI data analyze, dashboard and data entry.
- To maintain the computers of data management system, printer, network connectivity and Test-Result Remote Printing.
- To work closely with health facilities and other partners to ensure regular collection and submission of patient data required for the data management system.
- To enter paper-based data from health facilities into Data management databases.
- To compile data on service availability
- To compile, enter and maintain data in the data management databases and review/clean-data for data quality of Prevention, HIV Testing and Treatment program.
- To prepare monthly, quarterly, annual, and other reports based on the data management system and to send the data sets to NCHADS data management unit on time as deadline.
- To provide basic information for decision makers to conduct data analysis and data use.
- To provide back up to health facilities staff, and ensure adequate feedback and dissemination of report.
- Play a role as Data Entry Clerk when Data Entry clerk is vacancy or taking long leave.
- General Responsibilities
- To work with due diligence in carrying out the tasks of the position.
- To cooperate helpfully within and between units to strengthen the performance of PASP.
- To ensure regular, punctual and full-time attendance to duties during official working hours.
- To strive all times to assist the unit attain the highest levels of accuracy and honesty in all its activities.
- To draw the attention of the PASP immediately to any irregularity or other matter of significance affecting the efficient and honest functioning of the unit.
- To undertake any other duties assigned by the PHD and PASP manager
- Qualifications:
- Degree in computer Science or related filed
- Ability to conduct multiple tasks and effectiveness in high-pressure situations
- Ability to absorb and synthesize a broad range of information
- Ability to travel within the province
- Good interpersonal skills
- Residence in base province
- Experiences:
- One years working experience in IT with similar position
- Ability to install, maintain databases software system (MySQL/SQL server)
- Experiences on working in HIV/AIDS field
- Experiences on Virtual Meeting App as Zoom or Microsoft Team or Google meeting.
- Competencies:
- Strong computer skills in Computer Maintenance and Networking
- Knowledge in: Microsoft Office skill (Ms-Word, Ms-Excel and Ms-Power point).
- Good command of both spoken and written English
- This job description may be modified at any time after consultation and agreement between the post holder, the Head of Technical Bureau and the Director of NCHADS.
Logistic Management Assistant (1 Position)
Position Summary Expectations - Duties, Responsibilities
Work location in NCHADS, Phnom Penh
Accountable to: Head, Logistics Management Unit
Job Summary:
To assist the Head of the Logistics Management Unit in the management and distribution of RDT/OI/STD/Lab. Reagent supplies by collecting and analyzing data received regularly from site Specific reports. Responsibilities include analysis of OI/STI/VCCT/CD4 and Consumable facility reports and the generation of quarterly regional distribution plans of all relevant supplies.
- To ensure the supply and distribution of all relevant products at the assigned sites
- To create distribution plans for all relevant products to the assigned sites
- To collect data from all assigned sites on the use of drugs, reagents and consumables
- To analyze the data received and monitoring of rational use of drugs, reagents, consumables and equipment
- To report to the Head of Logistics Management Unit
- General Responsibilities
- To work with due diligence in carrying out the tasks of the position
- To cooperate helpfully within and between units to strengthen the performance of NCHADS
- To ensure regular, punctual and full-time attendance to duties during official working hours.
- To strive at all times to assist the unit to attain the highest levels of accuracy and honesty in all its activities.
- To draw the attention of the Head of the Unit immediately to any irregularity or other matter of significance affecting the efficient and honest functioning of the unit.
- To undertake any other duties assigned by the Head of the Unit or the NCHADS Director
- Full time working in NCHADS Logistic Unit
- Degree in IT or Pharmacist or equivalent
- At least 3 years of progressive experiences in management of all commodities include reagents and consumables
- Good knowledge of English both in writing and speaking
- Well understanding of LMIS and Ms. Office
- Excellent in interpersonal and communication skill (verbal and email)
- A strong desire to work in a team oriented and able to handle multiple tasks at once
