ChildFund Sport for Development - Finance and Compliance Manager (1 Position)
Position Summary Expectations - Duties, Responsibilities
Department : ChildFund Sport for Development Team
Location : South-East Asia with working rights in nominated country
Employment : Full-time to June 2022 (possibility of extension)
Reports to : Sport for Development Director
Other Information : Some travel possible (pending COVID restrictions)
KEY DUTIES
As the ChildFund Sport for Development (S4D) Finance and Compliance Manager you will: i) provide financial management leadership; ii) ensure a range of compliance requirements are met and; iii) support key national and regional partners to build their financial and compliance systems. You will contribute to the S4D Team’s leadership team.
- Financial Management
- Lead daily accounting, reporting and financial management across a portfolio of programs and countries;
- Support budgeting, forecasting, accounting, reporting, donor project reviews and project audits;
- Maintain financial records in the accounting system and Salesforce;
- Develop procedures and internal controls and ensure that these are appropriately applied across all countries;
- Support grant application processes and generate donor reports;
- Build effective relationships with Finance Managers in relevant ChildFund offices.
- Compliance
- Work across countries to ensure contracting and purchasing is executed in-line with relevant policy and laws;
- Ensure that risk management processes are in place and regularly monitored;
- Ensure the organisation’s human resource processes are followed;
- Ensure internal and external financial reporting fully complies with organisational policies and guidelines, statutory standards, sector and donor requirements, and supports effective systems development.
- Partner Support
- Manage the dispersal and acquittal of all partner funds;
- Provide structured institutional strengthening services to improve partner finance, risk management and compliance practices;
- Undertake financial spot checks, internal audit services, due diligence processes and internal/external audit follow-up;
- Support strong and effective partnerships;
- Support organisational learning linked to different operating modalities.
- QUALIFICATIONS AND EXPERIENCE
- Professional accounting qualification with a minimum of 5 years relevant experience;
- Advanced MS Excel skills and knowledge of accounting systems, ideally Sage Intacct;
- Experience in financial reporting, modelling and analysis;
- Multi-country budget management experience including working with diverse revenue sources and requirements;
- Grant management experience;
- Effective knowledge/skills transfer and institutional strengthening skills;
- Fluent in written and verbal English with additional languages an advantage.
- You are expected to remain alert and responsive to any child safeguarding and Sexual Exploitation, Abuse or Harassment (SEAH) risks and conduct yourself in a manner consistent with Child Safeguarding and Prevention of SEAH Policies.
- SKILLS
- Excellent stakeholder manager and communicator and able to work with people from different backgrounds and cultures;
- Proactive approach to solving problems;
- Flexible and able to adapt to different environments;
- Attention to detail and analytical skills;
- Adaptable, practical and pragmatic;
- Effective under pressure.
ChildFund Sport for Development - Communications and Content Manager (1 Position)
Position Summary Expectations - Duties, Responsibilities
Department : ChildFund Sport for Development Team
Location : South-East Asia with working rights in nominated country
Employment : Full-time to June 2022 (possibility of extension)
Reports to : Sport for Development Director
Other Information : Regular international travel required (pending COVID restrictions)
KEY DUTIES
As the ChildFund Sport for Development (S4D) Communications and Content Manager, you will: i) build ChildFund Sport for Development’s brand and profile; ii) lead strategic engagement and messaging and; iii) manage key stakeholders effectively. You will contribute to the S4D Leadership Team.
- Build Brand and Profile
- Ensure ChildFund Sport for Development has a strong and consistent external and internal voice;
- Utilise innovative and engaging ways to create impact with the public;
- Leverage partners and Ambassadors to support key messages and profile;
- Ensure branding consistency across all activities and relationships;
- Maximise the use of digital channels support brand and profile.
- Lead Strategic Engagement
- Build and execute a coherent and impactful overarching communications strategy;
- Create and execute impactful campaigns and event-based communications strategies;
- Ensure that all communications are ethical, informative, authentic and aligned with strategy;
- Ensure communications strategy development supports broader organisational strategic commitments;
- Lead the development of content to support strategy execution in a range of markets;
- Ensure digital channels are fully leveraged to support strategy.
- Manage Stakeholders
- Lead engagement with public engagement functions in the Sydney Office and Country Offices;
- Build sector relevant networks with peers;
- Lead engagement with communications functions in partner sports organisations;
- Create stakeholder networks that amplify impact;
- Lead the team’s outward facing communications with key donors and partners;
- Build and leverage a network of writers, designers, printers and media contacts globally.
- QUALIFICATIONS AND EXPERIENCE
- Relevant graduate qualification;
- At least 8 years relevant experience, including at least 3 in a senior role;
- Track record of developing impactful content for on and offline public communications platforms;
- Experience of public relations management and developing organisational spokespeople;
- Track record of written communications engaging with a range of audiences;
- Clear and demonstrated commitment to the realisation of children’s rights;
- Native proficiency in written and spoken English with additional relevant languages an advantage.
- You are expected to remain alert and responsive to any child safeguarding and Sexual Exploitation, Abuse or Harassment (SEAH) risks and conduct yourself in a manner consistent with Child Safeguarding and Prevention of SEAH Policies.
- SKILLS
- Excellent stakeholder manager and communicator;
- Highly organised with the ability to manage multiple projects;
- Outstanding written communication skills and strong attention to detail;
- Flexible and able to adapt to different environments under pressure;
- High levels of IT literacy;
- Creative thinker and motivator;
- Effective under pressure, results-oriented and proactive.
ChildFund Sport for Development - Programs Administrator (1 Position)
Position Summary Expectations - Duties, Responsibilities
Department : ChildFund Sport for Development Team
Location : South-East Asia with working rights in nominated country
Employment : Full-time to June 2022 (possibility of extension)
Reports to : Sport for Development Global Programs and Partnerships Manager
Other Information : Some travel possible (pending COVID restrictions)
KEY DUTIES
As the ChildFund Sport for Development (S4D) Programs Administrator you will support global operations to: i) meet internal and external reporting requirements; ii) maintain knowledge management platforms and; iii) provide program administration support.
Reporting
- Coordinate across countries, including with partners, to ensure the timely provision of project reporting information;
- Consolidate and edit reporting to meet internal reporting requirements;
- Support the writing of donor reports;
- Maintain and monitor a global reporting schedule for all Sport for Development reporting commitments;
- Ensure all reports are reviewed and approved in-line with internal processes;
- Enter reporting into organisational online reporting systems.
- Knowledge Management
- Ensure user-friendly access to the all Sport for Development project documentation;
- Ensure project cycle management, program and organisational policy standards are documented with any gaps identified;
- Support the Sport for Development Team’s documentation of compliance evidence across all programming;
- Provide standardisation of frequent use documents and tools.
- Program Administration Support
- Maintain project management platforms with accurate and up to date information;
- Support onboarding of new staff/consultants to project management platforms and provide support to the team on standard use of project management platforms;
- Assist with proposal and ad-hoc report writing;
- Edit key program documents in English;
- Provide project management services for discrete projects such as events.
- QUALIFICATIONS AND EXPERIENCE
- Relevant university qualification or equivalent experience;
- At least 2 years relevant work experience;
- International donor reporting experience;
- Online reporting systems experience, with Salesforce experience an advantage;
- Demonstrated commitment to and understanding of children’s rights and participation in practice;
- Fluent in written and verbal English with additional, relevant languages an advantage.
- You are expected to remain alert and responsive to any child safeguarding and Sexual Exploitation, Abuse or Harassment (SEAH) risks and conduct yourself in a manner consistent with Child Safeguarding and Prevention of SEAH Policies.
- SKILLS
- Strong relationship builder;
- Organised and methodological, remaining effective under pressure;
- Deadline-oriented and proactive;
- Excellent interpersonal, written and verbal communication skills;
- Adaptable and flexible;
- Report writing;
- IT use for productivity and reporting;
- Able to successfully manage multiple deadlines and competing priorities.
ChildFund Sport for Development - Asia Program Coordinator (1 Position)
Position Summary Expectations - Duties, Responsibilities
Department : ChildFund Sport for Development Team
Location : South-East Asia with working rights in nominated country
Employment : Full-time to June 2022 (possibility of extension)
Reports to : Sport for Development Global Programs and Partnerships Manager
Other Information : Some travel possible (pending COVID restrictions)
KEY DUTIES
As the ChildFund Sport for Development - Asia Program Coordinator, you will i) enable high-quality program delivery through a range of partners; ii) ensure timely and accurate communication and coordination between country-level Partnership Coordinators and partners; iii) provide management and HR support across multiple countries and ; iv) support learning and representation.
- Program Delivery
- Ensure program protocols are implemented and evidenced;
- Ensure appropriate technical resources are coordinated, available and outputs documented;
- Ensure learning, reporting and risk management processes are followed systematically across all countries;
- Ensure donor commitments are communicated and completed in a timely fashion;
- Support business development opportunities that enable ChildFund to increase impact in the sector.
- Communication and Coordination
- Coordinate country teams and partners (currently in Cambodia, Laos, Philippines and Thailand) to ensure consistency of practice;
- Support the Sport for Development team through Partnership Coordinators to maintain strong and consistent communication with partners;
- Ensure coordinated, timely and accurate information is provided to country leads and partners;
- Ensure communication and coordination platforms are regularly maintained;
- Maintain detailed records of process and decisions and be accountable to those decisions;
- Ensure alignment across project management and process functions;
- Ensure strong, ongoing communication between technical areas and country-level Partnership Coordinators.
- Management Support
- Ensure regular reporting check-ins are effective and documented;
- Ensure compliance with management processes across multiple country and partner systems;
- Support Partnership Coordinator professional development in-line with organisational processes;
- Ensure all partnership coordinators are supported in-line with relevant organisational policies.
- Representation and Learning
- Ensure appropriate representation, utilising ChildFund Sport for Development expertise, with National Sports Federations, Local Organising Committees, Governments and Managing Contractors to build organisational sector credibility;
- Ensure national partners are authentically positioned in representation opportunities as the implementor, with ChildFund positioned as the enabler;
- Support organisational learning linked to different operating modalities;
- Share lessons learned across the Sport for Development Team and take on lessons learned from across the organisation to support improvements in programming practice.
- QUALIFICATIONS AND EXPERIENCE
- Relevant university qualification with at least 10 years of relevant experience;
- Strong project management skills including budgets and risk management processes;
- Proven experience in delivering high-quality Sport for Development programming ideally in ASEAN countries;
- Successful team management experience;
- Track record of transformative national and regional partnerships and creating an environment that enables national partners to grow and achieve their full potential;
- Grant management experience;
- Fluent in written and verbal English with additional relevant languages an advantage.
- You are expected to remain alert and responsive to any child safeguarding and Sexual Exploitation, Abuse or Harassment (SEAH) risks and conduct yourself in a manner consistent with Child Safeguarding and Prevention of SEAH Policies.
- SKILLS
- Strong leader, with excellent organisational and project management skills;
- Excellent stakeholder manager and communicator;
- Supporting others to achieve goals;
- Understands communications, media and related protocols;
- Effective under pressure and with competing priorities;
- Creative thinker and motivator;
- Sensitivity to working in cross-cultural environments;
- IT use for productivity and communications.
