Senior Administration Director
Position Summary Expectations - Duties, Responsibilities
Division: Administration Department
Report To (Divisional/ Functional Report)
Scope of Work
Senior Administration Director directly oversees and supports the functions and services which include both Information Office, Administrative Office comprised of Archive Center and Office of Registrar. In addition, this helps assist the operations of MJQE Warehouse, Mengly J. Quach Library and Student Affairs Office. This role plays a major role in providing strategic oversight of the Administration Department and works closely with other offices and departments to support Mengly J. Quach Education’s missions
- Collaborate with colleagues to implement Administrative policies and procedures.
- Ensure effective use of the student’s management system of all users.
- Ensure maintenance of all student related registers and databases.
- Guarantee an excellent customer service of information staff and all administrative staff at all school campuses.
- Organize and coordinate inter- and intradepartmental operations.
- Provide guidance to subordinate staff and evaluate performance.
- In charge of overall administrative affairs, procedures, internal rules & regulations and policies.
- Ensuring that all policies of MJQE are well-informed to staff and ensure the best practices.
- Archive management history and make sure all company documents are properly filed.
- Lead, manage and develop administrative procedures, tasks and employees.
- Promote and implement the goals and objectives of MJQE.
- Read and response term report and suggestions from internal staff or crossed-department.
- Support all departments in any administration related issue.
- Assist in the annual budget plan and organizing special events and functions.
- Support the academic department in establishing the announcement to parents.
- Prepare reports and other documents ensuring compliance with the requirements of the appropriate authorities (Ministries, District and Commune authorities).
- Delegate tasks to administrative staff and monitoring daily operations.
- Organize the workplace so that the workflow is streamlined.
- Recruit, select, hire, manage and provide coaching to administrative staff.
- Manage effectively the deployment and performance of all staff according to the company policies.
- Lead a monthly Administration Committee meeting.
- Regular do-round and monthly meeting at each campus for offices under Admin Department
- Provide the necessary support to all departments under MJQE.
- Assist in other tasks as assigned by Line Manager from time to time.
- EDUCATION:
- Bachelor Degree in business administration or relevant field; Master Degree is a definite plus
- Proficient in MS Office and databases
- KNOWLEDGE, SKILLS AND EXPERIENCE:
- At least 10 years experiences and knowledge in management of Administration and Customer Services
- Be able to manage dynamic team to each result-oriented environment
- Strong communication (Both verbal and written skills in Khmer and English)
- Be able to work under pressure
- Knowledge of fiscal planning, budgeting and reporting
- Knowledge of relevant laws and regulations
- Solid understanding of business functions
- Outstanding communication and interpersonal skills
- Ability in decision-making and problem-solving
- Excellent organizational and leaderships skills
- Experience in a leading position in the administration/operations management of school
- Strong analytical skills, detail-oriented and exceptional organizational and multitasking abilities
- Leadership and time management skills
- COMPETENCIES:
- Leadership – Forward thinking and proactive with judgment, direction setting and achieving of project and plan. Able to lead project, work with senior management in professional way, creating a climate in which employees have a desire for results and are able to realize their potential.
- Management – Able to identify direction for self and others, motivating and effectively managing staffing and resource requirements. Capacity to use judgment and evaluate situations in order to make decisions following through to appropriate action and results.
- Achieving Results – Results driven, able to make sound judgments over competing priorities, use initiative and actively assess the course of action to set and accomplish targets.
- Strategic Thinking – Able to identify a vision along with the plans which need to be implemented to meet the end goal, evaluating situations, decisions, issues in the short, medium and long term.
- Analytical Thinking – Able to simplify complex problems, processes or projects into component parts and explore and evaluate them systematically.
- Flexibility – Adapts easily to change and responds flexibly to a changing and evolving environment, provides momentum when driving change and involves others when building plans for change.
- Resilience - Ability to work under pressure and manage personal effectiveness in face of challenge. Demonstrates an approach to work that is characterized by commitment, energy and motivation.
- Teamwork – Able to build and maintain effective working relationships with a diverse and multi-cultural workforce in a variety of locations, working cooperatively with others. The ability to build and contribute to a team as well as work independently within a given framework.
- Communication – Strong communication, influencing and presentation skills both verbal and written. Able to get one’s message understood by adopting a range of styles, tools and techniques appropriate to the audience.
Architect Manager
Position Summary Expectations - Duties, Responsibilities
Overall Purpose of the Role:
To involve a creative and systematic plan to solve a problem or achieve certain objectives, with the use of images, symbols or even words. It is visual communication and the aesthetic expression of concepts and ideas.
- To involve a creative and systematic plan to solve a problem or achieve certain objectives, with the use of images, symbols or even words. It is visual communication and the aesthetic expression of concepts and ideas.
- Revise and study project drawings, and determine, in coordination with Project Manager, relevant staffing needs to fulfill the design/shop-drawing related aspects of the project efficiently and effectively.
- Compare the project’s architectural and civil drawings to identify any gaps or conflicts, coordinate with Engineering Coordinator to tackle those issues.
- Conduct frequent meetings with the project’s client/consultant to coordinate the project’s architectural needs and requirements, solve any problems, or clarify technical issues.
- Support and supervise Junior Shop Drawing engineers (in head office and on site) to provide technical assistance and/or review, verify, and check drawings, forms, and designs.
- Prepare technical shop drawings, whenever required, on paper and digital format that respond to set technical specifications and quality standards, and conform to recognized procedures.
- Liaise with projects’ sites teams to identify common inquiries, and send Request For Information (RFIs) for the project consultant, to seek clarification regarding technical specifications and requirements.
- Conduct an initial Quantity Survey (QS) to support the Procurement department in determining the needed quantities to plan for subcontractors’ deals; and provide clarification for QS team on site whenever needed.
- Write and submit a monthly report for each project to the Project Manager and/or Engineering Manager to monitor and evaluate the project’s technical progress and performance with regards to Shop Drawing and Design.
- Report to the Project Manager and/or Engineering Manager, on frequent basis, the project’s technical progress and performance about Shop Drawing and Design.
- Liaise with Senior Contracts & Invoices Engineer to provide relevant information needed for setting up and formulating contracts.
- Obtain and assemble all technical information, data, and drawings needed from relevant departments for full coordination of Shop Drawing across the Civil/Structure, Architectural, and Mechanical, Electrical, and Plumbing (MEP) architectural designs.
- Responsible for the coordination between all disciplines.
- Others assigned by manager or head of department.
- EDUCATION:
- Bachelor's degree in an architectural.
- KNOWLEDGE, SKILLS AND EXPERIENCE:
- At least 4 years of experience in construction and design fields.
- In-depth understanding of operations, production and design.
- Can assess project plans and construction specifications.
- Good command of reading, writing and speaking English is a plus.
- Proficiency in computer skills program MS office (Word, Excel, PowerPoint, Microsoft project), AutoCAD, REVIT, Sketup, Vray, 3D max, Photoshop and other involved programs.
- Demonstrate positive and flexible attitude and high commitment.
- Passionate about building environment and care about people and environment.
- COMPETENCIES:
- Leadership – Forward thinking and proactive with judgment, direction setting and achieving of project and plan. Able to lead project, work with senior management in professional way, creating a climate in which employees have a desire for results and are able to realize their potential.
- Management – Able to identify direction for self and others, motivating and effectively managing staffing and resource requirements. Capacity to use judgment and evaluate situations in order to make decisions following through to appropriate action and results.
- Achieving Results – Results driven, able to make sound judgments over competing priorities, use initiative and actively assess the course of action to set and accomplish targets.
- Strategic Thinking – Able to identify a vision along with the plans which need to be implemented to meet the end goal, evaluating situations, decisions, issues in the short, medium and long term.
- Analytical Thinking – Able to simplify complex problems, processes or projects into component parts and explore and evaluate them systematically.
- Flexibility – Adapts easily to change and responds flexibly to a changing and evolving environment, provides momentum when driving change and involves others when building plans for change.
- Resilience - Ability to work under pressure and manage personal effectiveness in the face of challenge. Demonstrates an approach to work that is characterized by commitment, energy and motivation.
- Teamwork – Able to build and maintain effective working relationships with a diverse and multi-cultural workforce in a variety of locations, working cooperatively with others. The ability to build and contribute to a team as well as work independently within a given framework.
- Communication – Strong communication, influencing and presentation skills both verbal and written. Able to get one’s message understood by adopting a range of styles, tools and techniques appropriate to the audience.
