Regional Program Coordinator for Asia
Position Summary Expectations - Duties, Responsibilities
Conditions
Duration: Open-ended contract
Start date: From December 2024
Location: Position based in Laos, Vietnam or Cambodia
Missions
Reporting to the International Director of Programs and Technical Resources (IPTRD), the Regional Program Coordinator Asia contributes to the implementation of Action Education's mandate and strategy in his/her area of responsibility. He/she contributes to optimizing the quality and impact of activities in the countries by supporting countries and endorsing Action Education International (ACTEI) global orientations.
As of today, these countries are Lao, Vietnam, Cambodia and India while the Nepal and Sri Lanka missions phasing out by the end of 2024.
More specifically, the Regional Program Coordinator is responsible for:
- Monitoring and supporting the smooth implementation of the MEAL Policy within countries
- Ensuring the dissemination and implementation of the organization's policies and procedures
- Supporting the mobilization of resources and means enabling the organization's mandate to be implemented as per the expected quality standards.
- Identifying and contributing to regional network dynamics (I/NGOs, donors…)
- RESPONSIBILITY 1: TO MONITOR AND SUPPORT THE SMOOTH IMPLEMENTATION OF THE MEAL POLICY WITHIN COUNTRIES
- To provide all necessary documents related to the MEAL Policy to the countries along with guidance
- To provide technical support on the implementation and monitoring of the MEAL Policy to the countries through training, coaching, …
- To monitor the smooth implementation of the policy and the respect of the system: tools, deadlines, mechanisms, …
- To keep the management informed of these monitoring results and any encountered difficulties as regards to the countries’ compliance
- To maintain a watch on MEAL innovation and new approaches and contribute to the constant improvement of our internal system
- To attend to the countries’ project reviews and represent the IPTRD
- RESPONSIBILITY 2: TO ENSURE THE DISSEMINATION AND IMPLEMENTATION OF THE ORGANIZATIONS POLICIES AND PROCEDURES
- To support countries in the deployment of ACTEI's frameworks and procedures in their country through training, webinars, field visits,
- To liaise constantly with relevant international departments to keep the relation and link between countries and institutional procedures and framework
- To contribute actively to adapt the procedures and framework to the context and innovation
- To ensure directly the rollout of some procedures related to program quality such as Gender policy and PSEA
- To monitor the level of implementation of the policies and procedures and flag the delays or difficulties faced by the countries
- RESPONSIBILITY 3: PROGRAMMATIC AND TECHNICAL SUPPORT
- Contribute to mobilising the relevant technical resources in the region aiming at supporting the project teams
- Identify relevant networks or organizations to partner with that complement ACTEI mandate and field of intervention
- Coordinate transnational projects with direct line management of regional project managers, and monitor the implementation of the regional project portfolio
- Support the definition and monitoring of the project action plan
- Ensures that partnership relations are respected and aligned with ACTEI partnership approach
- RESPONSIBILITY 4: TO SUPPORT THE MOBILIZATION OF RESOURCES AND MEANS
- In liaison with the IF Manager, keep constant watch of donors’ strategies and support country directors to being proactive in identifying funding opportunities
- Develop regular contacts with regional and continental donors and keep the IF Manager informed regularly.
- Develop strategic partnerships with relevant humanitarian and development players
- For multi-country opportunities, ensures and supports the development of proposals with regional teams
- 5-year degree in Social or political Sciences, Management, Economics, or equivalent
- At least 7 years' proven experience in development programs/projects’ management and coordination, including at least 5 in South East Asia, more specifically in Action Education countries of intervention
- At least 4 proven experience in fundraising, proposal development
- Proven experience with MEAL systems
- Good communicator (oral and written)
- Leadership and ability to influence
- Good knowledge of Asia context and main development stakes: geopolitical situation, intercultural context, donor landscape, etc.
- Computer skills
- Fluency in English and proficient in French
- Organizational and planning skills
