Project Coordinator
Position Circumstances
- Career Category: Research / Development, Health/Medical
- Schedule:Full-time
- Salary: N/A
Duties & Responsibilities:
- Support the study implementation for G6PD testing at health facilities and radical cure for P. vivax.
- Provide technical and clinical support and supervision of the field team to ensure safety and quality of the project implementation
- Provide appropriate training and coaching to field team and local health care staff
- Assist in the development and refinement of training materials, guidelines, operating manuals, communication materials and other tools
- Develop and implement a system for quality assurance
- Liaise closely with the HSD director, the technical partners (LSHTM and AGI), CNM and PHD/OD staff
- Prepare and submit regular progress reports of the study
- Perform other appropriate tasks as requested by the HSD director or the TA team
- Responsible for the evaluation of the project at the field level under the supervision of the HSD Director and the TA team
- Develop a study plan and timeline
- Develop, pilot and finalize study documents including qualitative and quantitative data collection tools, monitoring forms, standard operating procedures
- Work with the team to recruit, manage, train and supervise data collectors
- Set up and manage a data management system, including quality control
- Ensure the quality of data collected
- Analyze and write up results of the research for reports, presentations and peer reviewed publication as appropriate
- Perform other appropriate tasks are requested by the HSD director or the principal investigator
- Facilitate on development of SOP, guideline and flowchart
- Graduate degree in medicine (MD or equivalent) a must
- Graduate degree in public or international health (MPH or MSc) preferrable
- Experience in working in rural areas in low-middle income countries
- Experience in qualitative research – design, data collection and analysis.
- Experience in quantitative research – design, data collection and analysis.
- Experience in collecting and analyzing quantitative data
- Experience in managing and supervising a teamExcellent skills in academic writing in English (as demonstrated by publication record)
- Ability to establish and maintain effective relationships with wide range of partners and stakeholders
- Willingness to take initiative and to be flexible
- Willingness to live and travel in rural areas in Cambodia
- Experience in working in Cambodia
- Ability to understand and speak basic Khmer
- Experience in working on projects related to clinical management of malaria
Admin/Finance Assistant
Position Circumstances
- Career Category: Banking / Finance, Accounting, Assistant
- Schedule:Full-time
- Salary: N/A
Duties & Responsibilities:
- Financial System Management and daily accounting
- Oversees daily receiving of income and expenditure paperwork from each unit, ensuring accuracy, completeness and compliance with organization policy/regulations.
- manage and report project transactions, fund utilization and tracking of actual expenses against budget
- Analyses and encodes /records all transaction on a daily basis for submission to supervisor.
- Reviews and checks all vouchers, invoices, payment requested and check expenditure to verify proper account code and cost center charging and attached with appropriate supporting documents.
- Tracks all requests approved by the managers/supervisors/budget holder to ensure that appropriate details and original supporting documents are attached and are within the budget allocation.
- Makes sure that the cash/check request will be provided on time.
- Checks payment requests, expense reports, and liquidation and verifies the authenticity and completeness of the receipts and other supporting documents before forwarding to supervisor verify the correct amount of cash transferred from the field office and to ensure cash deposit into a bank account properly.
- Keeps tracking on the official receipt book and issue to the finance team as requested.
- Checks and verifies a payment process requested through Quick Book system.
- Ensures timely preparation and submission /uploading of journals in the accounting system.
- Performs surprise cash count with petty cash custodians and occasional spot checks.
- Conducts due diligence on incoming contracts, purchase orders payment, validates amounts, specifications, terms and conditions with the suppliers indicated in the quotation /canvass and purchase requisition.
- Prepares monthly bank reconciliations and submits to the Director on a timely basis.
- Monitors and follows up on staff outstanding advance and reconcile its.
- Develops a self-checking process to ensure errors are picked up.
- Conducts regular field visits to ensure the field implementation.
- Budget management, preparation documentation for audits, prepare and submit tax and VAT to the Government
- Assists Director to complete the annual and quarterly budgets
- Facilitates the proper management of bank accounts, timely requests for fund transfers from the organization’s dollar bank account to local currency bank account and other fund transfer requests as needed.
- Oversees and monitors approved budget against actual expenses for each program /project assigned and provide reports to the Director liaison with auditor during global and local auditing and provide reports/documents as required.
- Performs monthly tax declaration to the General Tax Department.
- Ensures tax compliance is fulfilled with requirements.
- Staff management, development, and security
- Provides staff briefing on the organization’s rules, policies and regulations.
- Provides overall supervision and supports field finance assistant to ensure they implement their duties with high responsibilities and produce the result of work effectively and efficiently.
- Ensures staff adhere to code of conduct of the organization policies (Personnel, Finance, IT, Security, Protection) and reports any deviation from these to supervisor and HR for appropriate actions.
- Works closely with the finance team to build their capacity and teamwork.
- Manages staff performance by providing clear goals and expectations and conducting regular performance/behavior feedback.
- Prepares a performance agreement and conduct performance meetings and appraisal.
- Provides leadership and people management expertise in managing change initiatives within the country, bridging different ways of working and diverse working cultures within the teams.
- Observes and monitors all internal control issues.
- Build and maintain good relationships with all organization staff, bank authorities and governments and external stakeholders and other tasks are assigned by the supervisor.
- Bachelor degree in accounting and finance qualification or equivalent
- Minimum 3 years in financial accounting experiences preferably in an NGO setting
- Fluency in written and spoken English and Khmer
- Proficiency in using Quick books computerized accounting system
- Computer literacy (Microsoft Word, Excel and Access)
- Willingness to travel within Cambodia
Data Assistants (3 Positions)
Position Circumstances
- Career Category: Computer - General, Assistant
- Schedule:Full-time
- Salary: N/A
The positions based in Krakor, Kravanh of Pursat province and Kampong Speu
Duties & Responsibilities:
- Facilitate overall study implementation on G6PD testing and radical cure for P.vivax
- Facilitate all data collection from the field
- Perform data entry (double entry if necessary)
- Conduct data quality check and data verification
- Participate in project field activities such as project survey, community mobilization
- Participate in overall coordination of all research data
- Perform other work based on requested by project coordinator
- Experience in data collection, entry and cleaning
- Be familiar with recent data entry software
- Minimum 3 years experiences in short and long terms health survey
- Ability to use different data analysis programs (Epi Info, SPSS, STATA and other)
- Cambodian nationality is required with proficiency in English
- Willingness to travel within Cambodia
- Willingness to live and travel in rural areas in Cambodia
