Project Assistant
Position Summary Expectations - Duties, Responsibilities
Duty Station : Phnom Penh (with occasional field travel)
Report to : Executive Director
Contract length : 1 year, renewable subject to effective performance and fund availability
Position Summary:
The Project Assistant will play a vital role in the planning and execution of the Learning Forum, workshop and conference. This position involves coordinating logistics, managing communications, and ensuring seamless collaboration among stakeholders. Key duties include:
- Delivering administrative services and functional support to project teams and the broader organization.
- Managing the collection, distribution, and posting of mail and correspondence.
- Coordinating logistics for meetings, events, and travel arrangements.
- Procuring office supplies, equipment, and other necessary materials for the events.
- Overseeing and maintaining all reference documents for the development of project reports upon project completion.
- Coordination: 50%
- Support meeting arrangements through the project calendar.
- Assist in preparing meeting logistics and ensure necessary materials are available.
- Take minutes during meetings and distribute them to relevant stakeholders.
- Aid in the planning and implementation of projects and initiatives.
- Provide support for other project arrangements as needed.
- Communication: 30%
- Communicate effectively via email and phone with the director, staff, and external stakeholders.
- Collaborate with the social media team to promote the conference event.
- Financial Administration: 20%
- Assist with budget preparation and monitor expenses to ensure compliance with stakeholder requirements.
- Perform other duties as assigned by the line supervisor.
- Education:
- Bachelor’s degree in International Relations, Public Administration, Political Science, Business Administration, or a related field.
- Familiarity with the NGO sector is a plus.
- Experience:
- Minimum of 2 years of relevant experience in advocacy, project planning, and implementation.
- Experience in conducting and facilitating multi-stakeholder forums, training sessions, and workshops involving diverse stakeholders.
- Knowledge and experience in conflict resolution is a plus.
- Language Requirements:
- Good in English and Khmer
