Procurement Assistant – SB-3
Position Summary Expectations - Duties, Responsibilities
Type of requisition: NPP
Organizational Unit: FACMB
Duration: 12 months with further extension (3-month probation)
Reporting Lines
Under the supervision of the FAO Representative in Cambodia, the Procurement Assistant will work in close collaboration with relevant units, technical officers, and projects to perform the tasks listed below.
Technical Focus
The Procurement Assistant will provide support in coordinating procurement processes.
- The incumbent will be expected to carry out the following duties.
- Assist in the request and coordination of the procurement plans of projects and FAOR office;
- Review and prepare routine documentation and correspondence related to assigned procurement actions, including, but not limited to: identification of potential suppliers , preparation of invitations to bid, bid summaries, purchase orders and/or contract, simple contractual amendments, renewals; obtain clarifications when necessary;
- Follow-up on purchase orders and contracts: monitor receipt of order confirmation, shipment and receipt of goods and services, receipt of performance bonds or other necessary documentation;
- Report on the status of procurement actions;
- Present the procurement to the Local Procurement Committee when required;
- Keep abreast the list of suppliers;
- File documents and correspondence and database records related to procurement actions, assigned tenders, purchase orders and contracts;
- Run periodic reports, taking action as requested;
- Ensure data input into systems as accurate;
- Review with the supervisor problems and discrepancies related to assigned actions;
- Perform other related duties as required.
- Minimum Requirements
- University degree in public or business administration, finance, accounting, economics, social sciences or other relevant fields;
- At least three years of relevant experience in procurement, operations and support;
- Prior experience with the UN and/or international organizations is an asset;
- Working knowledge of English and Khmer;
- A National of Cambodia.
- FAO Core Competencies
- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement
- Technical/Functional Skills
- Experience in the field of procurements and grant;
- Knowledge of UN or standard procurement rules and procedures and project/programme administrative management procedures is considered an asset;
- Ability to work independently, under time pressure and meet deadlines;
- Thoroughness and reliability, sense of diplomacy and tact; Familiarity with procedures related to procurements.
