Office & Operations Coordinator
- Career Category: Exec. / Management, Business Administration, Operations Management
- Schedule:Full-time
- Salary: Negotiable
We’re looking for someone to be our everything. 17 Triggers is a small team that runs projects, production, and office operations, so the Office & Operations Coordinator role supports everyone in different ways at different times. One day you’ll be helping finance organize receipts and supplier invoices. The next you might be booking a workshop venue, coordinating transport, or buying props for a video shoot.
This is an entry-level role, but it’s not passive. We’re looking for someone with a great attitude, strong follow-through, and the confidence to take initiative. If you’re organized, helpful, and enjoy keeping things running smoothly behind the scenes, you’ll thrive here.
You’ll get exposure across the business including operations, logistics, and production support, with opportunities to grow into different areas over time.
- Project & Workshop Logistics
- Ensures project logistics are organized and efficiently executed - including booking and setup of meeting venues, transportation arrangements..etc
- Provide support on buying and preparation of supplies, equipment and stationary for project team
- Communicating logistics with Project Team Lead
- Provide support on sourcing suppliers, translator, interpreter, copywriter...etc
- Production & IT Support & Supplier Coordination
- Assist with obtaining quotes, hiring, and negotiating contracts and fees for every third party supplier involved in the production & IT process (following finance policies & procurement guidelines when required)
- Production & IT admin tasks including maintaining folders & files for project work.
- Organize permissions and permits for all production tasks including filming permits.
- Responsible for obtaining invoices and overseeing the successful payment for all third party suppliers from the client while following 17 Triggers finance guidelines.
- Office & Finance Support
- Provides support in repairs and maintenance of office and utility services (e.g. pest control, etc.)
- Ensures office equipment and furniture are operational and functioning properly
- Ensures the office is clean, well-maintained, well-stocked and functioning smoothly
- Ensures internet, office equipment works well
- Manages the inventory, records and maintains logbooks for office keys, library, portable equipment and office computers
- Assists the cleaner with the daily and weekly clean up of office premises, kitchen, toilet, refrigerator, coffee mugs and glasses
- Assist in collecting and delivering company documents i.e contract invoices, etc.
- Assist in preparation of finance voucher
- General Team Support
- Participation in company’s events and team meetings
- Performs any other duties as directed by the Supervisor
- Provide support to project, office and management’s need
- Production admin tasks including maintaining templates, folders & files for the production department.
- Seek out new suppliers as well as managing and maintaining suppliers database
- Competitive salary
- Paid Annual Leave , Sick Leave
- Health Insurance
- National Social Security Fund Insurance (NSSF)
- Official Cambodian National Holidays
- Seniority Pay
- Khmer - Fluent
- English - Fluent
- Fluent in Khmer & English and effective verbal and written communicator
- College degree, preferably in business administration, project management, or related field
- 1-2 years of professional experience (i.e. you’ve worked in an office environment before)
- Proficient in Microsoft Word and Excel
