Legal and Compliance Manager (1 Position)
Expectations - Duties, Responsibilities
- Internal/External Interactions:
- Internal
- All departments and business units, in particular with finance
- Board members
- External
- SECC, CSX
- Various Ministries in Cambodia, i.e. Revenue department, Consular, Embassies
- Overseas i.e. shareholders, board members
- Law firms
- Functional Responsibilities:
- Communication with directors, shareholders, stakeholders, Government and Regulators, Authorities, etc.
- To ensure all notices and disclosures (periodic and continuous) are properly made to the CSX/SECC.
- Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders.
- Organizing, preparing agendas for minutes of board meetings and annual general meetings (AGMs) for Cambodian companies
- Maintaining statutory books, secretarial records, including registers of members, directors and secretaries
- Developing and overseeing the systems that ensure the company complies with all legal and statutory requirements
- Take action for the legalization matter with Department of Consular or the Embassies
- Registering Ministry of Commerce/CDC/General Department of Taxation on any establishment or amendment
- All work relating to change of directors, capital increase, share transfers and other corporate matters in Cambodia
- To ensure that the organization complies with its governing document, company rules and any other relevant legislation or regulations.
- To ensure that the organization pursues its objects as defined in its governing document.
- To ensure the organization applies its resources exclusively in pursuance of its objects.
- Circulate notices of meeting, agendas and minutes of the annual general meeting and any special or extraordinary general meetings and supporting papers in good time.
- Filling of various documents/returns as required under the provisions of the Law on Commercial Enterprises.
- Proper maintenance of books and registers of the company as required under the provisions of the Law on Commercial Enterprises.
- To carry on correspondence with the directors of the company on various matters.
- To record the minutes of the proceedings of the meetings of the directors.
- Arranging board/general meetings and preparing minutes thereof.
- Filing any document including forms, returns and applications by and on behalf of the companies in Cambodia as an authorized representative.
- Ensure that the annual declarations of commercial enterprise are submitted.
- Filing and supporting papers in good time.
- Provide registered documents and/or contracts of Group Company when required.
- Preparing the document for all Cambodian register matters with Ministry of Commerce and General Department of Taxation.
- To ensure compliance of the provisions of Law on Commercial Enterprise and rules made thereunder and other statutes and by-laws of the company.
- To ensure that affairs of the company are managed in accordance with its objects contained in the articles of association and the provisions of the Companies Law.
- Record secretarial data for all RMA Group Cambodian companies.
- Liaising with external regulators and advisers, such as lawyers and auditors.
- Promotion, formation and incorporation of companies and matters related therewith.
- Act as Company Secretary and do all things needed for that role according to company law and as directed by the Board.
- Archiving all important data.
- Arranging all legalization matters.
- Knowledge Responsibilities:
- Stay up-to-date with SECC, CSX regulations, company registration and legalization policies and procedures
- Act as a “Subject Matter Expert” to the team and colleagues in matter relating to business systems and modules
- Support the development of a learning culture by engaging in collaboration and knowledge sharing through the company’s collaboration and L&D tools
- Financial Responsibilities:
- Support in the control of annual department budget and overall spending in the Group
- HR Responsibilities:
- Motivate and inspire the team to obtain results, by constructively connecting the interest of the individual employees, the community and organization
- Continuous development of people so that internal transfer and promotions become the ‘norm’ and external recruitment is focused at the most junior levels in the department
- Participate actively in the long-term learning or development of others on the basis of a good understanding of their needs and potentials and address performance issues
- Work with the team to set and achieve annual performance objectives for the department and all individuals
- Travel Requirements:
- Traveling to the local and regional government departments.
- Education/Certification:
- Bachelor Degree in Business Administration or related field (LL.B, Bachelor of Laws will be advantage)
- Knowledge, Skills and Experience:
- Essential
- Around 5 years of experience in a Corporate Secretarial or similar role
- Experience in dealing with the SECC, CSX, and interaction with the Ministry of Commerce and General Department of Taxation and other government departments
- Experience in dealing with legalization matters with consular departments and embassies
- Good understanding and acceptance of the legal duties, responsibilities and liabilities of Directors
- Other
- Knowledge or experience of business registration procedures
- Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases
- Set up and maintain filing systems
- Knowledge of administrative and clerical procedures
- Knowledge of business principles
- Proficient in spelling, punctuation, grammar and other English language skills
- Proven experience of producing correspondence and documents
- Attention to detail
- Confidentiality
- Planning and organizing
- Time management
- Interpersonal skills
- Customer-service orientation
- Initiative
- Reliability
- Stress tolerance
