Junior Accounting Officers (Replacement) (1 Position)
Position Summary Expectations - Duties, Responsibilities
Work location: NCHADS (PHNOM PENH)
Accountable to: Finance Unit/NCHADS
Job Summary
To provide technical support to the NCHADS-SI Finance Unit in relation to the management of the Global Fund grant for the effective implementation of the grant and to build the capacity of the financial unit in the technical tasks.
This job description may be modified at any time after consultation and agreement between the post holder, the Head of Technical Bureau and the Director of NCHADS.
- Depending on the work distribution with the junior accountant, the accountant will either review and or prepare herself:
- Prepare and or/Review the supporting documents/monthly report and request for reimbursement received from provinces
- Implement a systematic review of provincial supporting documents and report
- Give alert in case of late report (calendar follow-up is updated)
- Ensure that the review of provinces is done timely
- Ensure that the transaction records prepared are accurate
- Prepare or review the disbursement voucher
- for suppliers, project staff, salaries, consultants, provinces, and other implementing agencies after ensuring that procedures and supporting documents are complete and appropriate (including but not limited to procurement documents)
- for advance or clearance for workshop/training/meeting (reference assumption on budget detail) after checking that it is in accordance with the GFATM policies, and PR MEF financial guidelines. Review all the mini-budget submitted by NCHADS units with critical eyes pertaining to assumptions, - but not limited to - number of facilitators, and location. Support assistant accountant to do similar control.
- Specific to the transactions with UNOPS or other procurement agents: work with LMU/procurement to regularly (at least quarterly) record as expenditures the delivery made in case a pre-payment
- Check that the account code, description, and voucher number for all NCHADS-SI are correct before submission to the accounting officer for booking into Sun System
- Contribute to the preparation of the TRC plan by working with the NCHADS units under his/her responsibility. Ensuring that TRC assumptions match the TRC guidelines.
- Participate in annual audits by supporting the accounting team in providing required information
- Maintain the filling system and update (hard copy and soft copy) of the grant and working files. Slots within these files should be clearly labeled and organized for ease of reference.
- Assist senior/accounting officer in providing training and workshops to provinces and SSIs for project when requested
- Conduct provincial supervision when requested
- General Responsibilities
- To work with due diligence in carrying out the tasks of the position.
- To cooperate helpfully within and between units to strengthen the performance of finance unit as well as NCHADS.
- To ensure regular, punctual and full-time attendance to duties during official working hours.
- To strive all times to assist the unit attain the highest levels of accuracy and honesty in all its activities.
- Work with the finance team in response to the GFATM, LFA, MoH-LIT, and PR MEF for any issues related to finance and accounting section
- Participate in and comment on LFA (verification/queries and response ML from the GFATM)/OIG audit issues related to the finance and accounting section
- To undertake any other duties assigned by the Finance Manager or the NCHADS Management team.
- Qualifications:
- University degree in financial management, business, administration related
- Experiences:
- 1 or 2 years of experience in accounting, or similar to the position in an organization. Beginner accepted
- Competencies:
- Accounting system software knowledge
- Good computer skills and office package
- English: Fair working proficiency
- Able to learn new systems, processes, and procedures quickly.
- details oriented and have strong analytical skills.
- Work in a team
