Operations Manager
Position Circumstances
- Career Category: Business Administration, Agriculture - Agronomy, Exec. / Management, Operations Management, Economics
- Schedule:Full-time
- Salary: $2000 - $2500
Duty station: Phnom Penh, with frequent travel to all five project provinces
Reports to: CEO/Founder
Duties & Responsibilities:
- Strategic Leadership & Governance
- Define Strategic Direction: Work closely with the Founder/CEO to set the company’s strategic goals, business plans, and development priorities.
- Operational Frameworks: Lead the preparation and implementation of comprehensive business plans, annual/seasonal workplans, budgets, operational targets, and KPIs.
- Governance & Controls: Establish and optimize the organizational structure, reporting lines, policies, and internal controls in coordination with relevant department managers.
- Executive Reporting: Present consolidated company performance, risk assessments, capital investment needs, and expansion recommendations directly to the Founder or Managing Director.
- Operations, Production & Project Execution
- Project Lifecycle Management: Oversee the planning, delivery, and production progress of agricultural construction projects, site preparations, and infrastructure setup.
- Commercial Target Optimization: Translate commercial agreements and supply commitments into actionable provincial production targets for chili, vegetables, and chicken.
- Supply Chain Coordination: Manage full production cycles encompassing input supply procurement, planting, crop management, chicken placement, harvesting, and final delivery logistics.
- Resource Assessment: Identify and recommend new production sites, contract-farming arrangements, agricultural-community partnerships, and value-added product opportunities to the Founder.
- Technical Quality, Standards & Compliance
- Standard Operating Procedures (SOPs): Hold the Operations Coordinator, technical specialists, subcontractors, and field workers accountable for implementing approved quality, traceability, and biosecurity frameworks.
- Agricultural Standards: Ensure field teams strictly implement GAP (Good Agricultural Practices), IPM (Integrated Pest Management), food safety, environmental protections, animal health, and poultry biosecurity protocols.
- Corrective Action & Risk Mitigation: Direct management actions on non-conformities, audit findings, customer complaints, and product rejections. Coordinate agronomists, veterinarians, and livestock specialists to resolve technical field errors.
- Regulatory Compliance: Ensure all operations remain compliant with internal company policies, external buyer contracts, and applicable Cambodian national regulations.
- Budget, Resource & Risk Management
- Financial Oversight: Direct project and company budgets, asset allocation, procurement plans, and cost controls to monitor and mitigate expenditure variance against approved budgets.
- Risk Management: Proactively identify and manage systemic operational risks related to weather, pests, diseases, market fluctuations, input shortages, financial bottlenecks, and construction delays.
- Escalation Protocol: Develop robust contingency measures; resolve minor operational issues within delegated authority and promptly escalate major financial, contractual, or reputational risks to the Founder.
- Monitoring, Evaluation & Reporting
- Performance Metrics: Establish metrics and provincial reporting requirements for each commodity, construction phase, and business unit.
- Field Verification: Review and verify consolidated operational, financial, and production reports. Conduct periodic management field visits to audit physical progress against reported data.
- Continuous Improvement: Chair regular management reviews, command corrective actions for performance gaps, and monitor execution milestones through responsible managers.
- Stakeholder Coordination & Partnership Management
- Strategic Relationships: Maintain and expand core alliances with government authorities, agricultural communities, buyers, commercial suppliers, financial institutions, and business partners.
- Corporate Representation: Represent Kirites in key corporate meetings, contractual negotiations, and partnership discussions within delegated authority limits.
- Investment Approval: Structure and refer commercial commitments involving major investments, long-term contractual liabilities, or strategic pivots to the Founder for final sign-off.
Expected Profile of Candidates
Languages:
- Khmer - Fluent
- English - Fluent
Qualifications:
- Master's Degree
- Bachelor's Degree in Business Administration, Management, Agribusiness, Agriculture, Agronomy, Finance, Economics, or a closely related field
Work History:
- Professional experience for 7 years as a minimum
- Senior agricultural project management, senior operations, or general management role for 4 years
Skills & Knowledge:
General & Technical Skills
- Domain Expertise: Proven track record managing multi-site agricultural, food production, or agribusiness operations. Deep understanding of commercial farming, poultry biosecurity, and agricultural construction management.
- Financial & Analytical Competence: Demonstrated experience in business planning, budgeting, procurement, cost control, and translating complex production and commercial data into actionable management decisions.
- Compliance Knowledge: Practical, working knowledge of food safety guidelines, traceability systems, GAP, IPM, and livestock/poultry biosecurity requirements.
- Tools & Software: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and digital project management or reporting applications.
- Language & Logistics: Professional fluency in written and spoken Khmer and English. Willingness to travel frequently and stay at provincial project sites when required; a valid driving license is required.
Soft Skills
- Leadership & Soft Skills: Strong leadership, team management, negotiation, problem-solving, and stakeholder engagement capabilities. High integrity with a proven capacity to manage confidential, high-pressure situations.
Finance Manager
Position Circumstances
- Career Category: Banking / Finance, Accounting, Business Administration
- Schedule:Full-time
- Salary: $1500 - $2000
Duty station: Phnom Penh, with frequent travel to target farms
Reports to: CEO/Founder
Duties & Responsibilities:
- Financial systems and control
- Establish accounting policies, approval procedures, cost centres, and internal controls for head office, farm, and provincial operations.
- Review the general ledger, bank accounts, payroll, inventory, fixed assets, and month-end reconciliations prepared by the finance team.
- Investigate financial irregularities, control weaknesses, shortages or suspected misuse of company funds.
- Budgeting, cash flow and cost management
- Lead annual and seasonal budgeting and cash-flow forecasting based on approved operational and production plans.
- Monitor expenditure against budgets by farm, province, project and commodity.
- Analyse production costs and margins for agriculture construction and other relevant projects and recommend corrective financial measures.
- Financial reporting and compliance
- Prepare accurate monthly, quarterly and annual financial statements and management reports.
- Report significant budget variances, cash flow concerns, outstanding balances and financial risks.
- Coordinate tax compliance, statutory reporting, banking requirements and external audits.
- Transaction oversight
- Review payment packages and authorise or submit them for approval according to delegated authority.
- Verify budget availability and financial compliance for procurement packages prepared by the Administration and Procurement Officer.
Expected Profile of Candidates
Languages:
- Khmer - Good
- English - Good
Qualifications:
- Master's Degree
- Bachelor's Degree in Accounting, Finance, Banking&Finance, Business Administration or related field.
Work History:
- Relevant finance or accounting experience for 7 years as a minimum
- A supervisory or management role for 3 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Professional accounting qualification such as ACCA or CPA is preferred.
- Strong knowledge of accounting, budgeting, cash-flow management, internal controls, financial reporting and audit preparation.
- Practical knowledge of Cambodian taxation, statutory compliance and payroll requirements.
- Experience with multi-site operations, inventory accounting, fixed assets and agricultural or production costing is strongly preferred.
- Ability to analyse budgets, production costs, profit margins, variances and financial risks.
- Proficiency in accounting software, QuickBooks, Microsoft Excel and digital financial-reporting systems.
- Good written and spoken Khmer and English.
- Willingness to travel when financial verification or operational support is required.
Soft Skills
- Strong leadership, accuracy, confidentiality, integrity and problem-solving skills.
Operations Coordinator
Position Circumstances
- Career Category: Business Administration, Agriculture - Agronomy, Rural development, Exec. / Management
- Schedule:Full-time
- Salary: $800 - $1000
Duty station: Phnom Penh, with frequent travel to all five project provinces
Reports to: Project Manager
Duties & Responsibilities:
- Operations Manager Support & Planning Coordination
- Planning Assistance: Assist the Operations Manager in preparing integrated project plans, annual/seasonal workplans, resource budgets, production targets, schedules, and technical documentation.
- Action Item Tracking: Translate management decisions made by the Operations Manager into clear, assigned tasks for provincial teams, tracking completion milestones aggressively.
- Data Synthesis: Prepare clear progress summaries, variance analyses, and operational recommendations to facilitate timely executive decision-making.
- Implementation & Field Coordination
- Cross-Department Liaison: Coordinate daily execution schedules between Provincial Coordinators, technical field specialists, finance, procurement, and logistics personnel.
- Alignment Management: Ensure all provincial field activities, construction progress, and agricultural cycles remain strictly aligned with the master project timeline and contractual supply obligations.
- Issue Resolution: Resolve routine daily operational bottlenecks independently and promptly escalate critical, structural, or high-risk matters to the Operations Manager.
- Quality Control (QC) Monitoring & Compliance Enforcer
- Standards Enforcement: Actively audit and monitor field compliance regarding company SOPs, GAP (Good Agricultural Practices), IPM (Integrated Pest Management), food safety, and product traceability.
- Biosecurity & Technical Oversight: Monitor poultry biosecurity protocols, chicken placement conditions, crop survival metrics, and livestock management routines alongside the veterinary and agronomy teams.
- Non-Conformity Management: Identify, document, and report any quality deviations, technical failures, agricultural construction defects, or product defects. Maintain the company's corrective-action tracker.
- Field Inspection Verification: Conduct frequent, hands-on field monitoring visits across project provinces to verify that technical execution matches approved quality frameworks.
- Data Monitoring, Evaluation & Reporting
- Data Consolidation: Aggregate, cross-check, and verify all provincial field data concerning crop yields, chicken performance metrics (mortality, feed efficiency), input deployment, expenditures, and final delivery logistics.
- Dashboard Management: Maintain updated operational project dashboards, risk registers, inventory records, and timeline trackers.
- Reporting Output: Draft comprehensive operational, financial variance, and quality control progress reports for review by the Operations Manager.
- Budget, Logistics & Stakeholder Relations
- Supply Chain Tracking: Track provincial budget consumption, procurement requests, raw material distribution, and delivery logistics, immediately reporting supply chain delays.
- Mission Organization: Coordinate and organize project meetings, technical training workshops, field missions, and external stakeholder visits.
- Stakeholder Support: Facilitate smooth communication channels between Kirites, local agricultural communities, government authorities, commercial input suppliers, and buyers.
- Delegated Authority: Represent the Operations Manager and carry out specific management duties only when formally assigned and within approved limits.
Expected Profile of Candidates
Languages:
- Khmer - Fluent
- English - Fluent
Qualifications:
- Bachelor's Degree in Agribusiness, Management, Business Administration, Agriculture, Agronomy, Rural Development, or a related technical field
Work History:
- Agricultural project coordination, farm operations, agribusiness management, or a quality control coordination role for 4 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Multi-Site Management: Prior experience coordinating activities, supply chains, or field teams across multiple farms, sites, or provinces is strongly preferred.
- Technical Knowledge: Practical understanding of crop management (chili/vegetables), poultry production, agricultural engineering/construction metrics, and formal farm-record keeping.
- Standards Competency: Strong operational knowledge of food safety standards, GAP, IPM, traceability metrics, and livestock/poultry biosecurity controls.
- Analytical Skills: Excellent capability to consolidate, verify, audit, and extract actionable insights from raw production, financial, and operational datasets.
- Tools: High proficiency in Microsoft Excel (data analysis), Word, and PowerPoint; hands-on experience with digital project management, reporting, or data-collection tools is a strong advantage.
- Language & Travel: Fluent written and spoken Khmer with working professional proficiency in English. Absolute willingness to travel extensively and spend time at provincial farm environments and project sites.
Soft Skills
- Superior organizational abilities, rigorous follow-up skills, adherence to strict deadlines, and a proactive problem-solving mindset.
Executive Assistant
Position Circumstances
- Career Category: Business Administration, Assistant
- Schedule:Full-time
- Salary: $600 - $800
Reports to: CEO
Duties & Responsibilities:
- Daily Operations & Comprehensive To-Do List Management
- Task Optimization & Tracking: Proactively manage, categorize, and track the CEO’s comprehensive professional to-do lists, ensuring deadlines are anticipated and critical actions are followed up across all departments.
- Calendar & Gatekeeping: Direct the CEO’s master calendar, strategically prioritizing and scheduling meetings, resolving scheduling conflicts, and screening incoming requests to protect the CEO’s time.
- Meeting Preparation: Conduct preparatory briefings and compile necessary files, operational dashboards, financial summaries, or project cost reports before the CEO attends internal or external reviews.
- Cross-Functional Coordination & Action Item Follow-up
- Management Liaison: Act as a dependable bridge for communication between the CEO and the Operations Manager, Accountant, Operations Coordinator, and external partners.
- Decision Tracking: Attend executive meetings with the CEO, document official minutes, extract actionable decisions, and aggressively follow up with responsible managers to ensure timely execution.
- Document Review & Filtering: Review incoming operational updates, provincial updates, contract proposals, and corporate documents; summarize high-level insights or key red flags for the CEO's immediate attention.
- High-Level Communications & Stakeholder Relations
- Correspondence Management: Draft, review, and refine complex correspondence, emails, corporate announcements, and presentations on behalf of the CEO in both professional English and Khmer.
- External Relations Support: Support the CEO in maintaining strategic relationships with key buyers, corporate suppliers, financial institutions (e.g., ABA Bank, FTB), and government authorities (such as GDT, MLVT, and ACAR).
- Confidentiality: Handle highly sensitive corporate information, employment contracts, financial data, and strategic expansion plans with absolute discretion and integrity.
- Travel Logistics & Administrative Management
- Itinerary Coordination: Organize comprehensive travel logistics for the CEO, including domestic missions to the five project provinces and international commercial travel (e.g., flights, mid-range to luxury accommodations, regional data connectivity, and ground logistics).
- Expense Management: Reconcile the CEO’s corporate expenses, travel claims, and entertainment receipts, working closely with the accounting team to ensure proper processing.
- Ad-Hoc Projects: Execute specialized administrative assignments, corporate research, and personal logistics as directly requested by the CEO to support daily productivity.
Expected Profile of Candidates
Languages:
- Khmer - Fluent
- English - Fluent
Qualifications:
- Bachelor's Degree in Business Administration, Management, International Relations, English Literature, or a related commercial field
Work History:
- Executive Assistant, Personal Assistant, or Operations Coordinator supporting C-level executives—ideally within an agribusiness, construction, supply chain, or rapidly expanding corporate environment for 3 to 5 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Organizational Mastery: Exceptional skills in managing complex timelines, project trackers, and digital workspaces. A natural ability to proactively manage a high volume of moving tasks without oversight.
- Communication Skills: Outstanding interpersonal skills with a polished, professional demeanor capable of communicating effectively with senior corporate executives and community leaders alike.
- Software Competency: High proficiency in Microsoft Office Suite (advanced Word document formatting, clean PowerPoint presentations, and organized Excel usage). Experience with digital project management tools or shared task-trackers is a major plus.
- Language Capabilities: Bilingual fluency in written and spoken Khmer and English is strictly required. The ability to draft professional emails and translate nuanced business context between both languages is essential.
Soft Skills
- Personal Attributes: High emotional intelligence, absolute integrity, resilience under high-pressure scenarios, and a proactive mindset that anticipates issues before they impact the CEO.
Accountant
Position Circumstances
- Career Category: Accounting, Banking / Finance
- Schedule:Full-time
- Salary: $600 - $800
Reports to: Finance Manager/CEO
Duties & Responsibilities:
- Project Costing & Agribusiness Management
- Cost Center Tracking: Allocate and track all operational expenses, labor, and materials across specific project dimensions (by project, province, specific farm, crop type like chili/vegetables, and poultry lots).
- Construction Cost Control: Monitor agricultural construction expenditures against master project budgets, tracking commitments, work-in-progress (WIP), and subcontractor milestones.
- Variance Analysis: Generate monthly project cost variance reports, identifying budget overruns or efficiency gaps to support the Operations Manager’s decisions.
- Inventory & Asset Evaluation: Reconcile biological assets (livestock, crops) and field inventories (fertilizers, feed, construction materials) between field logs and the general ledger.
- Finance Operations
- Provincial Fund Flow: Supervise the cash replenishment pipeline for provincial bank accounts.
- Disbursements & Payables: Manage the full accounts payable workflow, verifying vendor invoices against purchase orders, delivery notes, and contract terms before processing payments.
- Receivables & Revenue: Track commercial buyer commitments, issue invoices for agricultural yields, and monitor collections to maintain healthy operational cash flow.
- Banking Operations: Conduct routine bank reconciliations across all corporate and provincial accounts, managing daily liquidity requirements.
- General Ledger & Month-End Closing
- Data Processing: Execute daily data entry of financial transactions into the company's accounting software with high accuracy.
- Ledger Integrity: Maintain and balance the general ledger, accounts payable, accounts receivable, and fixed asset registers.
- Financial Closings: Lead the month-end and year-end closing processes, including making necessary accruals, deferrals, and depreciation adjustments.
- Tax Compliance & Payroll Operations
- Cambodian Tax Filing: Prepare and file accurate monthly tax declarations (Tax on Salary, Fringe Benefit Tax, Withholding Tax, and VAT) via the GDT E-Filing system.
- Payroll Execution: Calculate and process monthly corporate and provincial staff payroll, ensuring correct deductions for NSSF, seniority payments, and withholding taxes.
- Audit Support: Prepare detailed accounting schedules and clear voucher trails for internal management audits, external financial audits, and GDT tax assessments.
- Procurement & Payroll Support
- Supplier Invoice Verification: Match supplier invoices against purchase orders, delivery notes, and contract terms before processing payments.
- Payroll Processing: Coordinate with HR/Operations to prepare monthly payroll sheets, including calculation of NSSF contributions, seniorities, and withholding taxes.
- Inventory Accounting: Collaborate with the operations team to reconcile agricultural input inventories, construction material costs, and delivery asset evaluations.
Expected Profile of Candidates
Languages:
- Khmer - Fluent
- English - Fluent
Qualifications:
- Bachelor's Degree in Accounting, Finance, or a related field. Progress toward professional tracks (e.g., ACCA, CAT, or CamCham Tax Agent certification) is preferred
Skills & Knowledge:
General & Technical Skills
- Experience: Minimum 3 to 4 years of solid accounting experience. Prior experience in project costing, construction accounting, manufacturing, or multi-site agribusiness operations is highly required.
- Tax Knowledge: Strong practical execution of the Cambodian tax system, E-Filing procedures, and current GDT frameworks.
- Software Competency: High proficiency in accounting software (QuickBooks, Xero, or modern ERPs) and advanced Microsoft Excel skills (e.g., Pivot Tables, XLOOKUP, cost-modeling formulas).
- Analytical Mindset: Exceptional eye for detail with a proven ability to reconcile complex operational field data with formal financial accounts.
- Language & Mobility: Fluent written and spoken Khmer with good working English proficiency. Willingness to travel occasionally to provincial project sites for physical asset or cash counts.
Soft Skills
- Soft Skills: High integrity, strong organization, and the ability to work effectively under tight monthly closing pressure.
Admin and Procurement Officer
Position Circumstances
- Career Category: Admin / Supervisory, Business Administration, Logistics
- Schedule:Full-time
- Salary: $600 - $800
Reports to: Finance Manager/CEO
Duties & Responsibilities:
- Procurement & Vendor Management
- Sourcing & Purchasing: Execute purchasing activities for office supplies, corporate assets, agricultural tools, construction materials, and field inputs based on approved procurement requests.
- Vendor Coordination: Identify reliable suppliers, request price quotations (PR/PO management), negotiate commercial terms, and maintain an updated vendor database.
- Price & Quality Analysis: Conduct price comparisons to ensure the company achieves optimal cost savings without compromising the quality of materials and tools.
- Coordination with Finance: Collaborate closely with the Accountant to verify supplier invoices against purchase orders and delivery notes before processing payments.
- Logistics & Supply Chain Support
- Inventory Control: Monitor inventory levels at the Phnom Penh office and coordinate with the Operations Coordinator to track the distribution of inputs to provincial sites.
- Delivery Tracking: Organize and monitor the transport and logistics of goods from suppliers to the five project provinces, ensuring timely arrival and minimizing transit delays.
- Asset Tracking: Maintain the company’s fixed asset register, ensuring all equipment, tools, and office electronics are tagged, recorded, and properly maintained.
- Office Administration & Facilities Management
- Office Maintenance: Oversee daily operations of the Phnom Penh office, ensuring utilities, internet, cleanliness, and security systems are fully functional.
- Documentation & Filing: Establish and maintain an organized physical and digital filing system for corporate documents, contracts, licenses, and operational records.
- Reception & Logistics: Manage incoming/outgoing mail, courier services, and welcome office visitors with a professional demeanor.
- Meeting & Event Support: Assist the Executive Assistant in organizing company meetings, staff workshops, and booking meeting rooms.
- Travel & Vehicle Management
- Mission Support: Coordinate transport arrangements, fleet scheduling, and driver allocations for staff traveling from Phnom Penh to provincial project sites.
- Vehicle Maintenance: Oversee the maintenance, licensing, insurance, and fuel logs for all company-owned vehicles and motorbikes.
Expected Profile of Candidates
Languages:
- Khmer - Fluent
- English - Fluent
Qualifications:
- Bachelor's Degree in Business Administration, Management, Logistics, Supply Chain Management, or a related field
Work History:
- Office administration and purchasing/procurement, preferably within an agribusiness, construction, or logistics company for 2 to 3 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Procurement Skills: Strong understanding of the procurement cycle (sourcing, quotes evaluation, PO issuance, and delivery verification) and basic negotiation techniques.
- Organizational Ability: Highly organized with a systematic approach to documentation, file management, and tracking deadlines.
- Software Competency: Proficient in Microsoft Office Suite (Word, Excel for tracking inventory/purchases, and Outlook).
- Language Skills: Fluent written and spoken Khmer, with good working proficiency in English for vendor emails and reporting.
Soft Skills
- Personal Attributes: High integrity, practical problem-solving skills, and a strong sense of accountability when handling company funds and assets.
