Finance and Administrative Assistant
Position Circumstances
- Career Category: Accounting, Banking / Finance, Business Administration, Assistant
- Schedule:Full-time
- Salary: Negotiable
The NGO Forum on Cambodia (NGOF) seeks highly motivated interns to gain practical experience in project management and administration within our programs that support marginalized and vulnerable groups (PALI, SACHAS, RITI, or MACOR).
This positive supports the Finance and Operations Manager by processing financial transactions, maintaining accurate records, and coordinating day-to-day administrative and logistical activities in compliance with NGO Forum policies, donor requirements, and Cambodian law.
Duties & Responsibilities:
- Review payment requests, invoices, and supporting documents for completeness, accuracy, authorization, budget coding, and policy compliance.
- Prepare payment vouchers, receipts, journal entries, bank and cash documents, and advance-clearance records for review and approval.
- Enter financial transactions in Excel and the accounting system and maintain complete, well-organized electronic and hard-copy records.
- Manage petty cash, banking transactions, tax documentation, DSA, and staff and programme advances, including timely follow-up and reconciliation.
- Assist with monthly closing, bank and cash reconciliations, financial reports, budget monitoring, audits, and document retrieval.
- Support procurement, travel arrangements, meetings, workshops, office supplies, asset registers, filing, and other office logistics.
- Liaise with programme staff, suppliers, banks, tax authorities, and service providers on routine finance and administrative matters.
- Safeguard confidential information and carry out other finance and administration duties assigned by the supervisor.
Expected Profile of Candidates
Languages:
- Khmer - Good is required
- English - Good is required
Qualifications:
- Bachelor's Degree in Accounting, finance, business administration, or a related field.
Work History:
- Relevant experience in finance, accounting, or office administration; experience with an NGO or donor-funded project is preferred for 1 year as a minimum
Skills & Knowledge:
General & Technical Skills
- Working knowledge of bookkeeping, payment processing, reconciliations, financial filing, internal controls, and Cambodian tax documentation.
- Proficiency in Microsoft Excel and Word; experience with QuickBooks or another accounting system is an advantage.
- Ability to communicate effectively in Khmer and English, both verbally and in writing.
- Proven ability to manage, delegate, and transfer skills and knowledge to colleagues.
- Strong proficiency in the use of computers and office software packages.
- Excellent oral and written communication skills in both Khmer and English.
Soft Skills
- Strong numerical accuracy, attention to detail, organization, and ability to manage several routine tasks and deadlines.
- Accuracy and attention to detail in financial processing and recordkeeping.
- Integrity, confidentiality, accountability, and respect for internal controls.
- Ability to prioritize routine assignments, meet deadlines, and seek guidance when required.
- Service-oriented teamwork and professional communication with colleagues and external contacts.
- Commitment to NGO Forum’s values, gender equality, diversity, and inclusion.
- Demonstrated commitment to NGOF's vision, mission, goal and values.
- Creativity, Dynamic and initiative.
- Commitment to the role and the organization.
- Effective communication skills.
- Professionalism and attention to detail.
- Collaborative teamwork approach.
- Commitment to gender equality and diversity.
Human Resource and Administative Intern
Position Circumstances
- Career Category: HR, Business Administration, Internship
- Schedule:Full-time
- Salary: Negotiable
The NGO Forum on Cambodia (NGOF) seeks highly motivated interns to gain practical experience in project management and administration within our programs that support marginalized and vulnerable groups (PALI, SACHAS, RITI, or MACOR).
This is a temporary, full-time position based in Phnom Penh, with occasional travel to provinces. The internship lasts a minimum of 6 months with potential extensions.
Duties & Responsibilities:
- Interns will have the opportunity to learn by doing while contributing to meaningful initiatives. Key responsibilities include:
- Human Resource Support:
- Support recruitment processes, including posting job vacancies, screening candidates and arranging interviews
- Assist in onboarding new staff and orientation program
- Assist staff records, leave, and staff timesheet.
- Administrative Support:
- Assist in maintaining and staff update record, files and documentation in a timely and organized manner
- Coordination meeting rooms
- Assist counting assets
- Assist with general administrative tasks and office coordination
- More tasks assigned by line supervisor
Benefits:
- The internship offers a stipend to cover living expenses, valuable work experience in network coordination and NGO advocacy, and a Certification of Internship Service from NGOF upon completion.
Expected Profile of Candidates
Languages:
- Khmer - Good
- English - Good
Qualifications:
- Bachelor's Degree in Administrative, human resource, or a related field.
Skills & Knowledge:
General & Technical Skills
- Proficiency in English and Khmer Unicode.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office and Google Suite.
- Proven ability to manage, delegate, and transfer skills and knowledge to colleagues.
- Strong proficiency in the use of computers and office software packages.
- Excellent oral and written communication skills in both Khmer and English.
Soft Skills
- Excellent organizational skills with the ability to prioritize, manage multiple tasks, and meet deadlines.
- Analytical thinking and problem-solving skills.
- Ability to work collaboratively and thrive in a multicultural environment.
- Self-motivated learner with the ability to manage time effectively.
- Demonstrated commitment to NGOF's vision, mission, goal and values.
- Creativity, Dynamic and initiative.
- Commitment to the role and the organization.
- Effective communication skills.
- Professionalism and attention to detail.
- Collaborative teamwork approach.
- Commitment to gender equality and diversity.
Policies and Legal Influences (PALI) Intern
Position Circumstances
- Career Category: Internship, Law, Research / Development, Social Work
- Schedule:Full-time
- Salary: Negotiable
The NGO Forum on Cambodia (NGOF) seeks highly motivated interns to gain practical experience in project management and administration within our programs that support marginalized and vulnerable groups (PALI, SACHAS, RITI, or MACOR).
This is a temporary, full-time position based in Phnom Penh, with occasional travel to provinces. The internship lasts a minimum of 6 months with potential extensions.
Duties & Responsibilities:
- Interns will have the opportunity to learn by doing while contributing to meaningful initiatives. Key responsibilities include:
- Program and Administrative Support:
- Assist with planning, coordination, and implementation of program activities, events, and projects.
- Help refine the program results framework and contribute to reports, documents, and materials.
- Assist with basic program budgeting and disbursement tasks.
- Provide regular progress updates to the program manager.
- Assist with project tracking, identifying challenges, and developing solutions.
- Participate in training and capacity-building activities.
- Assist with developing training materials and resources.
- Provide administrative support to program staff (scheduling meetings, organizing workshops, managing emails, etc.).
- Collaborate effectively with diverse stakeholders and team members.
- Participate in team meetings and contribute to discussions.
- Research and Data Analysis:
- Conduct literacy review on relevant laws and policies affecting marginalized groups.
- Participate in design of questionnaire design
- Gather data from field or from NGOs (if needed)
- Analyze data to inform program strategies and recommendations.
- Communication and Outreach:
- Assist with developing and disseminating program communications (newsletters, social media, press releases).
- Drafting content for NGOF's website and social media.
- Support outreach efforts to engage stakeholders, partners, and communities.
Benefits:
- The internship offers a stipend to cover living expenses, valuable work experience in network coordination and NGO advocacy, and a Certification of Internship Service from NGOF upon completion.
Expected Profile of Candidates
Languages:
- Khmer - Good
- English - Good
Qualifications:
- Bachelor's Degree in law, social sciences, development studies, or a related field.
Skills & Knowledge:
General & Technical Skills
- Proficiency in English and Khmer Unicode.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office and Google Suite.
Soft Skills
- Excellent organizational skills with the ability to prioritize, manage multiple tasks, and meet deadlines.
- Analytical thinking and problem-solving skills.
- Ability to work collaboratively and thrive in a multicultural environment.
- Self-motivated learner with the ability to manage time effectively.
