Librarian - Primary
Position Circumstances
- Career Category: Library, Educate/Train/Teaching
- Schedule:Full-time
- Salary: Negotiable
Employment Arrangements:
- 5 working day per week / 7:15-16:15 hrs
- Vacation as per administrative staff
Report to: Head of Primary
Goals and Objectives:
- Ensure the Primary library is a safe, welcoming and productive learning space for all students.
- Support the successful functioning of the Primary library by completing duties as delegated by the Head of Primary.
- Promote a reading culture in the Primary library through displays, signage, recommendations, activities and other reading promotions.
- Ensure that the library collection is well resourced to meet the needs of the students in the school
Duties & Responsibilities:
- Professional Responsibilities
- Supports teachers and students for effective use of the library resources.
- Actively supervise independent study students.
- Catalogue new library acquisitions, including print books and magazines.
- Complete check in and check out procedures for library materials.
- Reshelve returned books and ensure good shelf order and appealing display of the collection.
- Complete inventory of the library collection.
- Create appealing displays and assist in conducting activities and other reading promotions in the library.
- Unpack shipments and check new books and equipment.
- Keep the library tidy and well-organised.
- Maintain book circulation/status records.
- Complete other duties as assigned by the Head of Primary.
- Ensure that the library plays a key role in promoting literary events including world book day
- Collaboration:
- Collaborate with teachers and other staff to support information literacy.
- Assist in the development of library-related curricular materials and resources.
- Professional Development:
- Stay updated on information literacy, digital citizenship and advancements in library technology.
- Attend workshops or training sessions as needed.
- Be familiar with the SISPP Safeguarding policy and associated procedures.
Expected Profile of Candidates
Languages:
- English - Good
Qualifications:
- Bachelor's Degree in the field of English/library science is preferred
Skills & Knowledge:
General & Technical Skills
- An aptitude for and interest in Language and Literature.
- An ability to establish good rapport with teachers and students.
- Knowledge of library classification procedures and protocols is an advantage.
- English Language skills.
Soft Skills
- Strong organizational and multitasking skills.
- Attention to detail and a commitment to safety.
- Good communication and interpersonal skills.
- Ability to work independently and as part of a team.
PE and Swimming Assistant
Position Circumstances
- Career Category: Educate/Train/Teaching, Assistant
- Schedule:Full-time
- Salary: Negotiable
Department: Academic
Reports To: PE Teacher
Location: Shrewsbury International School Phnom Penh
The Teaching Assistant – Physical Education & Swimming plays an active role in supporting the delivery of high-quality Physical Education and Swimming programmes across the school. The role includes assisting PE teachers during lessons, supporting swimming sessions in the pool, helping organise equipment and facilities, and assisting with after-school sports activities and competitions.
This position requires a proactive and enthusiastic individual who enjoys working with children, supporting physical activity, and contributing positively to the wider sporting life of the school.
The following job description outlines the key responsibilities of this multifaceted role and is not intended to be exhaustive.
Duties & Responsibilities:
- Support for Students
- To support students’ physical development and promote independence, confidence and participation in a safe, secure and encouraging sporting environment.
- To assist students during PE and swimming lessons, ensuring safety, engagement and inclusion for all learners.
- To act as a positive role model, demonstrating high expectations for teamwork, effort, resilience and sportsmanship.
- To encourage students to participate actively in physical activities and develop a positive attitude towards sport and healthy lifestyles.
- To supervise students during physical activities, ensuring adherence to safety procedures and school policies.
- To observe and support the development and progress of students in PE and swimming activities.
- To support students of varying abilities, adapting support to meet individual needs.
- To promote the inclusion and acceptance of all students within physical activity settings.
- Support for Teachers
- To assist PE teachers in the preparation and delivery of PE and swimming lessons.
- To support swimming sessions in the school pool, assisting with organisation, safety supervision and equipment management.
- To set up, organise and safely store sports equipment before and after lessons.
- To provide feedback to teachers regarding student participation, progress and behaviour during lessons.
- To assist with the organisation and smooth running of sports activities, competitions and fixtures.
- To support the supervision of students during sports events, practices and tournaments.
- To provide general administrative or practical support to the PE department when required.
- Support for the Curriculum
- To assist in preparing equipment and resources for indoor and outdoor physical activities.
- To support the delivery of PE curriculum activities across the Early Years and Primary School.
- To assist with swimming lessons, ensuring equipment is available and safety procedures are followed.
- To support the development of students’ skills, coordination, and confidence through structured physical activities.
- To maintain and organise PE equipment and facilities to ensure they remain safe and ready for use.
- Support for the School
- To promote the school’s ethos, policies and values through sport and physical activity.
- To promote positive behaviour, teamwork and respect during all sporting activities.
- To supervise and support students during break times, sporting activities, outings and events where required.
- To assist with school sporting events including Sports Days, swimming galas, competitions and tournaments.
- To support the school’s co-curricular sports programme, assisting with after-school clubs, training sessions and teams.
- To be willing to support occasional weekend sporting activities, including Saturday morning events or competitions when required.
- To attend staff meetings and training sessions as required.
- To comply fully with safeguarding, health and safety, and school policies at all times.
- To maintain confidentiality regarding all student information.
- To contribute positively to the wider life of the school and its sporting culture.
- Personal Development
- To participate actively in professional development opportunities related to physical education, coaching or swimming instruction.
- To engage positively in the Staff Development Cycle and professional reflection process.
- To develop knowledge and skills that enhance the delivery of physical education and sports programmes.
- To contribute ideas and support initiatives that strengthen the school’s sports provision.
Expected Profile of Candidates
Languages:
- English - Good
Qualifications:
- Bachelor's Degree
Skills & Knowledge:
General & Technical Skills
- Experience working with children in a school, sports or coaching environment.
- Interest in sport, physical activity and working with young learners.
- Ability to support PE lessons and swimming sessions safely and effectively.
- Understanding of safeguarding and student welfare responsibilities.
- Experience assisting in Physical Education or sports coaching.
- Experience supporting swimming lessons or aquatic activities.
- First Aid or lifeguarding qualification.
- Relevant sports coaching or physical education qualification.
Soft Skills
- Ability to work effectively as part of a team.
- Strong communication and interpersonal skills.
- Good organisational skills and ability to manage equipment and activities efficiently.
- Ability to motivate and encourage students in physical activities.
- Flexibility and willingness to assist across a range of sporting activities.
- Enthusiasm for sport and active lifestyles.
- Willingness to contribute to the school’s sporting culture and community.
- Openness to learning and continued professional development.
- Energy and commitment to supporting students in physical activity.
- Personal Attributes
- High levels of personal integrity.
- Excellent organisational and time-management skills.
- Ability to remain calm and professional in busy environments.
- Self-motivated and proactive.
- Positive, enthusiastic and reliable.
- Willingness to go above and beyond to support the school and its students.
School Receptionist
Position Circumstances
- Career Category: Customer Service/Support, Educate/Train/Teaching, Admin / Supervisory
- Schedule:Full-time
- Salary: Negotiable
Department: Support Staff
Reports To: Business Services Manager
Location: Shrewsbury International School Phnom Penh – Sen Sok
Duties & Responsibilities:
- To welcome and assist all visitors, maintaining high levels of service and professionalism at all times.
- Helping families ensure their children access the building in the morning.
- To assist with pupil welfare matters, always, but particularly at drop-off and pick-up times.
- To be responsible for the answering of the School Reception telephone at opening in mornings; assisting callers, taking messages and passing on information as appropriate, and in a timely manner.
- To be aware of responsibility as the first member of staff that visitors and parents will speak to upon visiting the school.
- To act as a first line of defence in our Safeguarding procedures.
- To liaise with the security team appropriate to communicate anticipated visitors and requirements to maintain secure site access.
- To ensure visitors sign in and out, wear their visitors badges when they are on site, and sign-in to declare they have read and understood the Safeguarding information.
- To ensure the Reception area is fully resourced and maintain information, displays and resources at all times.
- Daily management of pupil registration and attendance records for children, visitors and staff, ensuring that registers are always correct and ready, in case of emergencies.
- Perform the pupil attendance support function.
- To support fire drills to run smoothly, taking registers and sign-in sheets to the muster point.
- To provide administrative support, such as: data entry, making phone calls, assisting with administration regarding the school facilities and services, selling school uniform and managing stock, photocopying, word processing, ordering supplies, mailing and courier duties,
- To provide parent communication support, monitoring the school channels and posting and responding accordingly, eg. Class Dojo, Telegram and email.
- Ensure the Reception area is tidy and presentable at all
- times, and always free from any health and safety hazards.
- Liaise with the school nurse, class teachers and other staff on matters relating to pupil wellbeing.
- Support staff and visitors for all school events and take a lead supporting parent facing events such as Parent Workshops.
- Support teachers organise and prepare school trips.
- Maintain and stay updated with suppliers regarding purchase orders and payment
- Translate documents or meetings upon request (Khmer to English or English to Khmer) upon request from management.
- Support Head of Primary with tasks such as preparation for Friday assemblies.
- Creating Purchase Orders (POs) and other administrative documents to support the Principal and Head of Primary (HOP).
- After School Clubs Registration:
- Confirming club registrations with existing parents and sharing the schedule.
- Providing updated pupil lists of different clubs.
- Creating hard-copy registration lists for the receptionist and club coaches/teacher
- Communicating with instructors regarding any changes to the school calendar or pupil numbers.
- Maintaining up-to-date teacher and registry files.
Expected Profile of Candidates
Languages:
- Khmer - Fluent
- English - Fluent
Qualifications:
- Bachelor's Degree
Skills & Knowledge:
General & Technical Skills
- A Secretarial or Administration qualification is a plus
- Receptionist experience is preferred
- Must be fluent in both English and Khmer, both spoken and written
- Experience working in an international school as a Receptionist or in the Administration Team is desirable
Soft Skills
- Excellent telephone manner and communication skills
- Ability to maintain a high level of customer service at all times
- Strong interpersonal skills and the ability to work effectively with a wide range of internal and external stakeholders, and other visitors
- Warm, welcoming and approachable manner
- To understand the importance of Safeguarding and Child Protection
- Flexible and supportive
- Excellent organisational and time-management skills
- Good attention to detail
- Ability to interpret and apply guidelines and procedures
- Ability to work under pressure and remain calm
- Willingness to take on multiple tasks and go above and beyond the scope of this job description
- Self-motivated and enthusiastic
- Proactive
- Adaptable
Registrar & Parent Liaison
Position Circumstances
- Career Category: Educate/Train/Teaching, Communications
- Schedule:Full-time
- Salary: Negotiable
Department Support Staff
Reports To Principal
Location Shrewsbury International School Phnom Penh
The School Registrar & Parent Liaison plays a crucial role in fostering strong and positive relationships between the school and our existing parents. This role requires excellent communication, interpersonal, and organisational skills to effectively engage parents, build trust, and enhance the overall school community experience. The successful candidate will also manage the student records system.
Duties & Responsibilities:
- Parent Communication:
- Develop and implement effective communication strategies to keep parents informed about school events, policies, and student progress.
- Manage various communication channels, including newsletters, emails, website updates, social media, and school apps.
- Organise and facilitate parent-teacher conferences, workshops, and information sessions.
- Respond promptly and professionally to parent enquiries and concerns, ensuring they are addressed and resolved by liaising with the relevant parties.
- Provide interpretation assistance during parent orientations, parent-teacher meetings, and other relevant activities as needed.
- Parent Engagement:
- Plan and execute engaging parent events, such as social gatherings, fundraisers, and volunteer opportunities.
- Encourage and support parent involvement in school activities and decision-making processes.
- Recruit and manage parent volunteers for various school programmes and events as detailed in the school’s marketing strategy and action plan.
- Foster a welcoming and inclusive environment for all parents.
- School-Home Partnerships:
- Collaborate with teachers and support staff to strengthen school-home partnerships.
- Develop and implement strategies to improve parent-teacher communication and collaboration.
- Promote positive parenting strategies and resources to parents.
- Data Management:
- Maintain accurate records of parent communication and engagement.
- Analyse parent feedback and use data to inform and improve school programs and services.
- Other Duties as Assigned:
- Assist with other administrative tasks as needed, such as enrolment processes, student records, and emergency procedures.
- Assist parents with uniform purchase orders and coordinate with the Finance team for uniform storage and maintenance.
- Dedicate efforts to help new families adapt to SISPP during their first term and proactively support them throughout.
- Update lunch and snack menu every Monday via ClassDojo
- Collaborate with parents, teachers, and the Head of Primary to update student attendance records weekly or termly.
- Work closely with the Head of Primary to manage after-school club registrations for students and instructors.
- Assist the academic team with planning educational trips, including transportation and logistics.
- Support the Head of Primary during Friday assemblies, parent seminars and any other activities as needed.
- Help with the preparation of report cards and parent ID cards.
- Promote and uphold the safeguarding and welfare of all students in the school.
- To develop the mechanisms by which to produce a monthly Parent Communications Report drawing on feedback from academic support staff, parent hotlines, admissions staffs.
- Measurement and evaluation of communication activities to constantly improve and drive effectiveness
- Crisis Communication:
- Lead on strategy and content development to manage issues or crises at the school
- Work with the Head of Primary to tailor crisis communications protocols and templates for local implementation
- Anticipate and advise on potential issues
- Develop plans to attenuate and manage issues
Expected Profile of Candidates
Languages:
- Khmer - Good
- English - Good
Qualifications:
- Bachelor's Degree in Education, Communications, or a related field.
Work History:
- Education or a customer service role for 3 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Experience working with diverse populations and building relationships with stakeholders.
- Excellent communication and interpersonal skills:
- Ability to communicate in Khmer, English and Mandarin. Strong written and verbal communication, active listening, and the ability to build rapport with individuals from diverse backgrounds.
- Strong organisational and planning skills: Ability to prioritise tasks, manage multiple projects simultaneously, and meet deadlines.
- Proficiency in technology: Expertise in using various communication platforms, including email, social media, and school management software.
- Strong customer service orientation:*A commitment to providing excellent service to parents and building strong relationships.
- Proactive and solution-oriented: Ability to identify and address challenges proactively and find creative solutions.
- Teamwork and collaboration: Ability to work effectively with colleagues, administrators, and parents as part of a team
Soft Skills
- Enthusiasm and passion for education:A genuine interest in supporting student success and improving the school community.
- Positive and approachable demeanor: A friendly and welcoming personality that creates a positive and inclusive environment.
- Strong work ethic: A dedicated and reliable individual with a strong commitment to their work.
- Flexibility and adaptability: Ability to adapt to changing priorities and respond effectively to unexpected situations.
Personal Assistant to the Head of Primary School
Position Circumstances
- Career Category: Assistant, Educate/Train/Teaching
- Schedule:Full-time
- Salary: Negotiable
Department: Early Years and Primary / Administration
Reporting to: Head of Primary School
Role Purpose
To provide high-quality, proactive and confidential administrative support to the Head of Primary across Early Years and Primary.
The Personal Assistant supports the effective day-to-day leadership and organisation of the Primary School by managing communication, coordinating meetings and priorities, maintaining accurate records, following up agreed actions and liaising effectively with staff, families and other school departments.
The postholder is expected to work with initiative, discretion and sound professional judgement while recognising that educational, safeguarding, staffing and leadership decisions remain the responsibility of the Head of Primary and designated school leaders.
Duties & Responsibilities:
- Executive and Administrative Support to the Head of Primary
- Manage the Head of Primary's calendar, appointments, meetings and incoming correspondence, prioritising requests, resolving clashes and protecting appropriate preparation time.
- Maintain a clear overview of priorities, deadlines and agreed actions; proactively follow up outstanding matters and alert the Head of Primary to delays, emerging issues or matters requiring decision or escalation.
- Prepare, draft and proofread correspondence, reports, notices, briefing papers, background information and other documentation on behalf of the Head of Primary when requested.
- Communication and Stakeholder Liaison
- Act as a professional first point of contact for staff, parents, visitors and colleagues seeking communication with the Head of Primary, ensuring urgent or sensitive matters are brought promptly to the Head of Primary's attention.
- Facilitate effective communication with Early Years and Primary staff, senior leaders and, as directed by the Head of Primary, liaise with relevant departments including Admissions, Parent Liaison, HR, Finance, Operations, Facilities, IT and Catering.
- Coordinate parent communication and meetings, including translation or additional support where required, and promptly escalate complaints, concerns or other sensitive matters requiring leadership attention to the Head of Primary.
- Meetings, Actions and Leadership Follow-up
- Arrange meetings for the Head of Primary, coordinate attendance and ensure relevant papers, information and preparation materials are available in advance.
- When required, take accurate notes or minutes, record and circulate agreed actions, and maintain clear action records.
- Follow up agreed actions with the responsible staff or departments and keep the Head of Primary informed of progress, missed deadlines and matters requiring intervention.
- Primary and Early Years Operational Coordination
- Maintain accurate and current working information relating to students, classes, staff and schedules, and support the preparation and maintenance of timetables, staff schedules, duty rotas, calendars and rooming arrangements.
- Provide administrative support relating to student admissions, assessments, transitions and enrolment where requested, while recognising that educational and academic admissions decisions remain with designated school leaders.
- Track operational requests raised by the Head of Primary - including facilities, maintenance, IT, classroom resources, equipment and campus matters - with the responsible departments, and provide administrative coordination for key Primary and Early Years events and activities.
- Records, Information Management and Confidentiality
- Maintain clear, accurate, organised and secure electronic and paper records for correspondence, meetings, operational matters and other Head of Primary documentation.
- Apply appropriate document control, including accurate naming, filing and version management, and use approved school systems and communication channels appropriately.
- Handle information relating to students, families, staff and school operations with the highest level of discretion and in accordance with the School's confidentiality and data-protection requirements.
- Safeguarding, Professional Conduct and Delegated Authority
- Follow the School's safeguarding and child-protection procedures at all times; any safeguarding concern received must be reported immediately to the DSL or DDSL in accordance with School procedures.
- Exercise initiative, discretion and sound professional judgement within the delegated authority of the PA role, maintaining clear professional boundaries and referring matters requiring educational, safeguarding, staffing or leadership decisions to the Head of Primary or another designated school leader.
- Maintain high standards of professionalism, accuracy, responsiveness and courtesy, and undertake other reasonable administrative duties consistent with the nature and level of the role, as directed by the Head of Primary.
Expected Profile of Candidates
Languages:
- Khmer - Fluent
- English - Fluent
Qualifications:
- Bachelor's Degree
Skills & Knowledge:
General & Technical Skills
- Fluency in spoken Khmer, English and Mandarin is essential.
Soft Skills
- The postholder will demonstrate discretion, reliability, initiative and sound professional judgement; communicate respectfully; manage competing priorities accurately and efficiently; work collaboratively and flexibly; use approved school systems and communication channels; and uphold safeguarding, confidentiality, data protection, professional boundaries and students' safety, wellbeing and best interests.
