Farm Coordinator
Position Circumstances
- Career Category: Agriculture - Animal Science, Rural development, Community Development, Agriculture
- Schedule:Full-time
- Salary: Negotiable
Department: Operation
Reports To: Operation Manager
Work Location: KJC farm
To coordinate daily poultry farm operations across KJC Farm, Breeder Farm, hatchery/incubation, processing, and outgrower activities, ensuring safe and efficient production, animal welfare, effective staff supervision, proper use of resources, and implementation of KJC SOPs.
Reports To: Operation Manager
Work Hours: Monday–Saturday; 07:00–11:00 and 13:00–17:00. Farm operations may require additional coordination when necessary.
Work Environment: KJC Farm, with regular coordination with Breeder Farm, hatchery/incubation, processing, and outgrower operations.
Travel: Travel to Breeder Farm, outgrower farms, KJC Head Office, and other operational locations as required.
Reporting Cycle: Daily, weekly, and monthly reporting to the Operation Manager.
Duties & Responsibilities:
- Farm Operations & Team Coordination
- Coordinate daily operations across KJC Farm, Breeder Farm, hatchery/incubation, processing, and outgrower activities.
- Monitor daily work plans and ensure supervisors complete assigned activities on time and to the required standard.
- Supervise and support farm supervisors and coordinate their work across production areas.
- Monitor staff performance and raise significant performance or staffing issues to the Operation Manager.
- Identify operational problems, bottlenecks, and resource needs and report them promptly.
- Provide coaching and practical support to supervisors based on identified needs.
- Biosecurity, Animal Health & Quality Control
- Ensure biosecurity procedures are followed by staff, outgrowers, visitors, and service providers.
- Monitor hygiene, sanitation, cleanliness, animal welfare, and environmental conditions and follow up corrective actions.
- Coordinate with technical/animal-health staff on disease risks, flock health, and mortality.
- Report abnormal mortality or disease risks promptly to the Operation Manager and technical team.
- Ensure processing activities follow approved hygiene and quality-control procedures.
- Support implementation of HACCP, GMP, and other applicable KJC quality and safety requirements.
- Production Planning & Coordination
- Coordinate production plans for eggs, chicks, chickens, and processing based on approved plans and sales requirements.
- Monitor production results against plan and report gaps, delays, or expected shortages.
- Coordinate production cycles between breeder supply, hatchery/incubation, outgrower placement, grow-out, processing, and sales.
- Support forecasting of egg production, hatchability, chick numbers, chicken growth, mortality, and expected supply.
- Use production data to identify opportunities to improve productivity and reduce losses.
- Coordinate with Sales and Marketing to align production availability with sales forecasts.
- Outgrower Programme Coordination
- Coordinate with the Outgrower team to ensure farmers receive required technical guidance, inputs, training, and follow-up.
- Monitor outgrower compliance with KJC requirements for biosecurity, animal welfare, feeding, farm management, and record keeping.
- Review outgrower performance and identify farms requiring additional support or corrective action.
- Coordinate with relevant teams to address operational issues affecting outgrower production.
- Support improvements in outgrower productivity, quality, and income outcomes.
- Resource, Feed & Operational Control
- Monitor availability and appropriate use of feed, medicines, farm supplies, equipment, and other key resources.
- Identify resource requirements in advance and coordinate with relevant teams to avoid operational interruptions.
- Monitor feed use and other key inputs against production requirements and approved plans.
- Report abnormal consumption, wastage, shortages, equipment problems, or other significant issues.
- Support proper maintenance and use of farm facilities and equipment.
- Reporting, Documentation & Compliance
- Review daily, weekly, and monthly reports from farm supervisors and outgrower teams.
- Consolidate key information on production, mortality, biosecurity, resources, outgrowers, and operational issues for the Operation Manager.
- Ensure required farm records and operational documents are maintained accurately.
- Monitor implementation of KJC SOPs and report non-compliance or repeated issues.
- Support audits, partner visits, monitoring, and farm reviews by preparing required information.
- Perform other reasonable duties assigned by the Operation Manager.
Expected Profile of Candidates
Languages:
- English - Good
- Khmer - Fluent is required
Qualifications:
- Bachelor's Degree in Agriculture, Animal Science, Rural Development, Agribusiness, or a related field.
Work History:
- Poultry farm management or agricultural operations for 3 to 5 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Experience supervising farm teams or coordinating multi-site/outgrower operations is an advantage.
- Practical experience in poultry production, biosecurity, and animal welfare is required.
- Good knowledge of poultry husbandry, biosecurity, animal health, hygiene, and animal welfare.
- Ability to coordinate production planning, forecasting, and daily farm operations.
- Ability to monitor production data such as mortality, hatchability, growth, feed use, and output.
- Good understanding of SOP implementation, quality control, and operational risk management.
- Good leadership, coaching, problem-solving, and decision-making skills.
- Good computer skills, including Excel/Google Workspace and operational reporting.
- Good English communication skills; Khmer proficiency is required.
Soft Skills
- Strong leadership and team-management skills.
- Responsible, proactive, and able to work under pressure.
- Good communication and coordination skills.
- Strong organization, time management, and follow-up skills.
- Practical problem-solving and timely decision-making.
- High integrity, discipline, accountability, and commitment to animal welfare.
Administrative Officer
Position Circumstances
- Career Category: Business Administration, Admin / Supervisory
- Schedule:Full-time
- Salary: Negotiable
Male candidate only.
Department: Accounting
Reports To: Operation Manager
Work Location: KJC Head Office/KJC farm
To provide human resource, administrative, procurement, and stock-control support that ensures compliance with KJC policies, accurate records, timely purchasing, effective stock management, and smooth day-to-day operations.
Reports To: Operation Manager
Work Hours: Monday–Saturday; 08:00–12:00 and 13:00–17:00
Work Environment: KJC Head Office; occasional work at KJC Farm and Breeder Farm
Travel: Occasional travel to KJC Farm and Breeder Farm
Reporting Cycle: Daily, weekly, and monthly reporting to the Operation Manager
Duties & Responsibilities:
- KEY RESULT AREA 1 – Human Resource Support
- Monitor daily staff attendance and report irregularities, late arrival, absence, or early departure.
- Monitor employee leave balances and maintain leave records and supporting documents.
- Support recruitment: vacancy announcements, candidate screening, interview scheduling, documentation, and reference-check coordination.
- Support onboarding, induction, probation assessment, contract renewal, warning, and other HR documentation as assigned.
- Maintain confidentiality of employee and HR information.
- Prepare routine HR reports as requested.
- KEY RESULT AREA 2 – Administrative Services
- Manage office supplies, stock levels, replenishment requests, and related records.
- Prepare meeting materials, schedules, attendance lists, and meeting-room arrangements.
- Support document control, filing, scanning, photocopying, and electronic records.
- Maintain organized administrative, HR, procurement, and accounting supporting files.
- Coordinate routine office/facility requirements and report maintenance issues.
- Support travel, transportation, accommodation, and meeting logistics when requested.
- Maintain registers for office assets/equipment, stationery, and other controlled items where applicable.
- Provide general administrative support to management and departments.
- KEY RESULT AREA 3 – Procurement Services
- Identify suitable suppliers offering appropriate quality, reliable service, and reasonable prices.
- Request quotations and prepare quotation comparisons for the Operation Manager.
- Check procurement documentation for compliance with KJC policy and applicable donor requirements.
- Prepare purchase requisitions and Purchase Orders (POs) as assigned and obtain required approvals.
- Follow up with suppliers on order confirmation, delivery, quantity, quality, and supporting documents.
- Coordinate with receiving/farm teams to confirm goods received and maintain receiving documentation.
- Check the basic completeness of quotation, PO, receiving documents, and supplier invoice before payment submission.
- Maintain procurement files and supplier records
- Prepare and update the monthly purchase register.
- Escalate delays, price changes, quality issues, or irregularities to the Operation Manager.
- KEY RESULT AREA 4 – Stock Control Services
- Record stock-out requests and related transactions in the accounting/system records accurately and on time.
- Coordinate weekly stock reports from KJC Farm and Breeder Farm and submit consolidated information to the Operation Manager, and conduct physical stock counts at KJC Farm and Breeder Farm according to schedule.
- Reconcile physical stock against records and identify shortages, excesses, damaged, expired, or obsolete items.
- Monitor minimum/maximum stock levels for key office and operational supplies and raise replenishment needs.
- Ensure stock receipts, issues, transfers, and adjustments are properly documented and approved.
- KEY RESULT AREA 5 – Accounting and Payment Support
- Prepare voucher for supplier’s invoices and supporting documents, and submit to manager for reviewing on time. Posting vouchers into accounting system.
- Prepare cash advance for staffs, scan, and submit Manager for review and release payment through internet banking.
- Review all advance settlements from staff on time and ensure all expenses are within account code, budget line, and accuracy calculation.
- Ensure close all staff advance settlements before end of month.
- Prepare all income and expenses into tax system and submit to Manager for reviewing.
- Prepare and reconcile daily closing report on vendor expenses, payable, and journal entries.
- Submit daily closing the account report to Manager on time.
- Ensure accounting transactions are follow accounting policy and procedures.
- Submit weekly report to Operation Manager
- KEY RESULT AREA 6 – Fixed asset control
- Maintain and update the Fixed Asset Register for KJC Head Office, KJC Farm, and Breeder Farm.
- Record all newly purchased, transferred, disposed, lost, or damaged fixed assets accurately and on time.
- Ensure fixed assets are properly tagged/identified where applicable.
- Maintain supporting documents for asset purchases, transfers, disposals, and other asset movements.
- Conduct physical verification of fixed assets according to the approved schedule.
- Reconcile physical assets with the Fixed Asset Register and investigate discrepancies.
- Report lost, damaged, obsolete, or unusable assets to the Operation Manager.
- Prepare monthly/quarterly fixed asset reports as required.
Expected Profile of Candidates
Languages:
- English - Good is required
- Khmer - Fluent is required
Qualifications:
- Bachelor's Degree in Accounting, Finance, Business Administration, Human Resources, or related field
Work History:
- Human resource, administration, and accounting for 1 to 2 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Accounting/administrative software experience such as QuickBooks, relevant HR system.
- Understanding of administration, procurement, accounting, HR administration, and stock control.
- Proficiency in Microsoft Office, especially Excel (basic formulas, VLOOKUP/XLOOKUP, PivotTables, sorting and filtering).
- Knowledge of Advanced bookkeeping and double-entry accounting.
- Ability to maintain accurate records and prepare clear reports.
Soft Skills
- Accuracy and attention to detail; strong organization and time management.
- Good communication and interpersonal skills.
- Integrity and professionalism with confidential information.
- Ability to work independently and as part of a team.
- Proficiency in Khmer; working English is an advantage.
AR Officer
Position Circumstances
- Career Category: Accounting, Banking / Finance
- Schedule:Full-time
- Salary: Negotiable
Male or female candidate
Department: Accounting
Reports to Operations Manager
Work Location KJC Head Office
The Account Receivable Officer is responsible for supporting the Operation Manager in managing all incoming payments, invoicing, and customer account reconciliation at KJC. This role plays a critical part in ensuring the organisation maintains healthy cash flow, accurate financial records, and strong relationships with customers and outgrowers.
The successful candidate will be detail-oriented, numerate, and able to work accurately under time pressure in a fast-paced agricultural business environment.
Work Hours: Monday – Saturday; 08:00 – 12:00, 13:00 – 17:00
Work Environment: Office-based at KJC Head Office; occasional visits to farm sites
Travel: Occasional travel required for customer follow-up, bank deposits, and cross-site coordination
Reporting Cycle: Daily, weekly, and monthly reporting to the Operation Manager
Duties & Responsibilities:
- Prepare and issue accurate sales invoices to customers on a daily and periodic basis, ensuring all billing reflects confirmed orders and delivery records.
- Record and post all incoming customer payments (cash, bank transfer, and cheque) into the accounting system promptly and accurately.
- Monitor and follow up on outstanding receivables, sending payment reminders to customers and escalating overdue accounts to the Accounting Manager.
- Reconcile customer accounts regularly to ensure balances are accurate and discrepancies are identified and resolved in a timely manner.
- Maintain and update the accounts receivable ledger, ensuring all entries are complete, correctly coded, and properly documented.
- Coordinate with the Sales team to verify delivery confirmations and ensure all completed sales are properly invoiced and recorded.
- Assist in the preparation of daily, weekly, and monthly accounts receivable reports and ageing schedules for review by the Accounting Manager.
- Support the collection of daily payments from customers, verify amounts received against invoices, and prepare bank deposit documentation.
- Maintain organised and accurate filing of all invoices, receipts, payment vouchers, and supporting financial documents (physical and digital).
- Assist with month-end and year-end closing activities related to accounts receivable, including balance confirmations with customers.
- Coordinate with the HR/Admin Officer and Account Payable team to support interdepartmental financial processes as required.
- Assist with general accounting and administrative tasks as directed by the Accounting Manager.
Expected Profile of Candidates
Qualifications:
- Bachelor's Degree in Accounting, Finance, or a related field
Work History:
- Accounts receivable, billing, or a related accounting function for 1 to 2 years is preferred
Skills & Knowledge:
General & Technical Skills
- Fresh graduates with strong accounting knowledge are welcome to apply.
- Familiarity with accounting software (e.g. QuickBooks, or similar) is an advantage.
- Solid understanding of accounts receivable processes, invoicing, and payment reconciliation.
- Proficiency in Microsoft Office, particularly Excel (pivot tables, VLOOKUP, and basic formulas).
- Ability to prepare clear financial reports and ageing schedules.
- Knowledge of basic bookkeeping principles and double-entry accounting.
Soft Skills
- High level of accuracy and attention to detail in all financial data entry and reporting.
- Strong organisational skills with the ability to manage multiple tasks and deadlines simultaneously.
- Good communication and interpersonal skills for liaising with customers and internal teams.
- Integrity and professionalism in handling sensitive financial information.
- Ability to work independently and as part of a team.
- Proficiency in Khmer; working knowledge of English is an advantage.
Sale Officer
Position Circumstances
- Career Category: Sales / Marketing, Business Administration
- Schedule:Full-time
- Salary: Negotiable
Both male and female candidate
Department: Sale and Marketing
Reports To: Sale and Marketing Manager
Work Location: KJC Head Office
To support sales operations through order processing, customer communication and sales administration.
Reports To: Sale and Marketing Manager
Work Hours: Monday–Saturday; 08:00–12:00 and 13:00–17:00
Work Environment: KJC Head Office; occasional work at KJC Farm and Breeder Farm
Travel: Occasional travel to KJC Farm and Breeder Farm
Reporting Cycle: Daily, weekly, and monthly reporting to the Sale and marketing Manager
Duties & Responsibilities:
- Sales Administration
- Accountability: Support the Sales and Marketing Manager with daily sales administration and documentation.
- Receive and record customer orders accurately.
- Prepare quotations based on approved prices.
- Process sales orders and update sales records.
- Maintain customer information and sales files.
- Prepare daily, weekly, and monthly sales reports.
- Customer Support
- Accountability: Provide timely and friendly support to customers and follow up their orders.
- Respond to customer inquiries and provide basic product information.
- Follow up customer orders and update customers on order status.
- Coordinate with the relevant team on product delivery.
- Record and follow up customer complaints.
- Maintain good communication with customers.
- Sales & Marketing Support
- Accountability: Assist the Sales and Marketing Manager with routine sales and marketing activities.
- Assist with customer follow-up and potential customer lists.
- Assist in preparing marketing and promotional materials.
- Support promotions, customer visits, and sales activities.
- Collect basic customer and market information.
- Assist the Manager with other sales and marketing tasks.
- Sales Records & Reporting
- Accountability: Keep sales information accurate and provide reports on time.
- Keep customer and sales records up to date.
- Monitor pending and delayed customer orders.
- Check sales documents for completeness and accuracy.
- Prepare required sales reports on time.
- Report customer or sales issues to the Sales and Marketing Manager.
- Support meetings and sales-related activities.
- Coordinate with other departments when necessary.
- Perform other reasonable tasks assigned by the Sales and Marketing Manager.
Expected Profile of Candidates
Languages:
- Khmer - Fluent
- English - Good is preferred
Qualifications:
- Bachelor's Degree in Sales, Marketing, Business Administration, or a related field
Work History:
- Sales, customer service, sales administration, or marketing for 1 to 2 years is preferred
Skills & Knowledge:
General & Technical Skills
- Experience in order processing, customer communication, sales reporting, or a related role is an advantage.
- Experience in agriculture, livestock, food, or a related business sector is an advantage.
- Good understanding of sales administration, customer service, order processing, and basic sales processes.
- Proficiency in Microsoft Office, particularly Excel for sales tracking, basic formulas, sorting/filtering, and reporting.
- Ability to prepare quotations, sales orders, customer records, and sales reports accurately.
- Ability to use CRM, accounting, or sales management systems is an advantage.
- Basic understanding of sales and marketing concepts and customer relationship management.
- Proficiency in Khmer; working English is an advantage.
Soft Skills
- Strong communication and customer-service skills.
- Good organization, time management, and follow-up skills.
- High attention to detail and accuracy.
- Proactive, responsible, and able to work under deadlines.
- Good teamwork and interpersonal skills.
- Professional, honest, and respectful when dealing with customers and colleagues.
- Ability to resolve routine customer/order issues and escalate appropriately.
