HR & Admin Manager (KSDG)
The Moral Group of companies is searching for a dynamic, insightful, independent, and proactive HR & Admin manager to oversee all the HR and administrative functions of one of our sister companies KSDG/KSIE.
Do you like working with people and helping them to be their best selves?
Do you like working with Executive Management and providing them with the best administrative support services?
Are you a Khmer national with good English skills?
Then this just might be a step towards a long-term career with a reputable group of companies.
Not only will you be working for an amazing Chairman and Management team who will rely on you to give solid sound advice but you will be immersed into a growing company that is similar to a start up, where the slate is clear ready for you to roll up your sleeves and get things started.
If you love setting up processes, policies, workflows and employee relations then this is where you need to be!
The successful candidate will have a broad background in HR and Admin and a passion for working hands on in a managerial position.
This position requires an ethical critical thinker, who can adapt to moving targets of a growing company with initiatives that are effective, efficient, and aligned to overall business objectives. You need to ooze confidence and be proactive not reactive and also happy to work as the only HRA team member encompassing the development of the department with the foresight to see the department grow into a full team. You will be working in collaboration with one of our subsidiary company's existing HR team to deliver the services to the sister company.
An opportunity like this does not come around very often, where you are the one to set up the department, rub shoulders with those in the boardroom and really show your potential and shine like a star!
If this sounds like you please click apply now and one of our recruitment experts will contact you
- 1. Monitor the Recruitment, Selection and Orientation
- Oversea and manage recruitment plan with sufficient information from hiring departments.
- Support concerned department managers to write a job description of prospective recruits and revise JD for existing employees once workload is increased or reduced.
- Oversea and manage HR team to involve in the process job recruitment from job posting until candidate selection.
- Maintain close relationship with external HR Professionals and employment agencies to source variety of candidate.
- Assign key person to conduct orientation and induction training to incoming recruits.
- 2. Monitor Compensation and Benefits
- Oversea and manage the conduct of research, proposal, and review on the applicable and competitive pay structure, benefits and compensations for all staffs.
- Oversea and manage the recommendation, proposal and the debate on the appointment and promotion for fair treatment and exceptional treatment to prominent probationer(s).
- Monitor the Observation and the survey of the working environment and take corrective and improvement actions or seek advice and approval from senior management if deemed necessary.
- 3. Monitor the Training Development
- Ensure the closed working relationship with hiring managers to provide incoming recruits receive proper On Job Training (OJT).
- Oversea and manage to design, direct the inclusive training programs, and identify appropriate external training courses to meet required standard in the sector.
- Enrich the entire workplace with principle of moving forwards, which requires completive skills consistent with upgrading labor markets.
- 4. Monitor the Performance Management
- Oversea and manage the team to identify the potential & area of improvement of each employee in order to direct and align him/his with company's goal/objective.
- Require and ensure that hiring manager(s) to set probationary appropriate terms and conditions or key performance indicators to substantiate incoming recruits 'qualification.
- Set and revise if necessa ry, the approved performance appra isa l standards to evaluate employees as transparently as possible.
- Partner up concerned manager(s) to place low performer(s) on performance improvement plan (PIP).
- Plan for management succession planning where deemed necessary.
- 5. Human Resources Policies, Standard Operation Procedures (SOP) and Compliance
- Oversea and manage the team to formulate, review, and update HR related policies & HR forms, and ensure every department complies with the SOP.
- Ensure regulatory filing with MLVT, MOl, and governmental authorities regarding employment including declaring staff movement, foreign quota, staff steward election, and other approvals.
- Oversea and manage the team to conduct research on new updates of related regulations from Ministry of LVT and other concerned authorities to ensure high compliance and good standard.
- Oversea and Follow up and ensure overall compliance by all staffs with all the company's policies, guideline and rules.
- Administrative Management
- 1. Property, Office, and Security Management
- Oversee and manage daily security operations to ensure security and safety of other company
- owned properties or assets including building I facilities, workstation, worksite, office furniture
- and vehicle (if any), office maintenance, repaint and repair.
- Monitor office security for the company and provide training to security guards.
- Oversea and manage the team to develop strategic administrative and facility management plans and emergency responsive plan.
- 2. Stationery and Sanitation Management
- Oversee and manage stationery, cleaning tools and refreshment, and another inventory.
- Ensure the highest hygiene and sanitation in all areas of the company.
- 3. Administrative Policies and SOP
- Oversea and manage the team to formulate & review administrative policies, guidelines, and forms.
- Follow up and ensure overall compliance by all staffs with all the company's policies, guideline and rules.
- Bachelor's degree in human resource or related filed;
- at least 8-10 years' experiences;
- at least 5 years in the real estate and construction company.
- Ability to motivate, develop and direct the people for work, and identify the best people for the job;
- Ability to aware of the people's reactions and understanding why they do like this;
- Ability to use logic and reason to identify the strengths and weakness of alternative solutions.
Legal Manager
Legal Manager has the main role in ensuring the well-functioning of the legal department by participating in the preparation, negotiation and review of documents, letters and contracts required by the company, monitor compliance with laws and regulations related to all business activities in order to mitigate risks, as well as liaise with the competent authorities, lawyers, registration service providers to apply for the relevant license.
- Oversee and Manage the draft, negotiation, and the review of contracts, legal documents, and company’s policy
- Ensure the legal compliance of company’s business objectives and activities
- Direct the research about the legal issues and provide legal consultations to the management
- Take lead in solving litigation cases and disputes arising in the company.
- Ensure the good keeping of all minutes of the meeting and resolutions of shareholders/board of directors, legal related documents in both hard and soft copies
- Oversee the operation of the legal department
- Perform other tasks assigned by management.
- Education: Master of Laws Degree
- Experience: at least 5 years
- Knowledge: laws, administration, leadership and interpersonal skills
- Language: Khmer and English (other languages are an advantage)
- Microsoft Word, Microsoft PowerPoint, Microsoft Excel…
Land Admin Officer
The land administration officer has the main role in managing the land data report, monitoring the process of transfer of ownership or land tenure until the end, monitoring the land purchase and sale process and preparing all relevant documents to keep and review documents, letters and contracts assigned by management.
- Record daily entry-exit documents
- Prepare daily entry-exit report
- Monitor ownership transfer process
- Prepare to send documents to relevant persons for fingerprinting
- Liaise with relevant officers and staff to follow up on documents
- Prepare and save files
- Scan and organize daily incoming and outgoing files in an orderly manner, both Hard & Soft Copy
- Prepare reports and documents related to the transfer of land ownership and the letter of transfer of land tenure in an orderly manner and in accordance with the procedures.
- Organize the Folder and name the File Name after each location.
- Divide by location, land and story to save
- Organize the received documents according to the type of story and in the correct order in both Hard & Soft Copy to make it easy to find in time
- Prepare license application documents
- Prepare documents to apply for a license
- Follow the license application until you get the license
- Other functions
- Request for necessary equipment in the department
- Draft Letter of Receipt and Receipt and Other Administrative Letters
- Make a report or minutes of the meeting
- Perform various functions related to administrative work assigned by the management.
- Education: Bachelor of Laws / Administration
- Experience: 2-3 Years
- Knowledge: Law/Administration
- Language: Khmer and English
- Computer literacy: Microsoft Word, Microsoft PowerPoint, Microsoft Excel
Executive Assistant to CEO
The Executive Assistant to the CEO is responsible for ensuring the office of the CEO is well organised, professional, and proactive to the needs of the group of companies.
This position requires a person who has a wealth of experience and know how, hence we are looking for an experienced somebody of mature age who can fulfill the position immediately with little supervision.
The ideal person must have integrity, attention to detail, be highly driven and work autonomously and must also be able to collaborate with all teams/business units across the group of companies. They will be detailed orientated and an experienced planner who works well under pressure.
This role requires somebody who has a forward-thinking approach, somebody who can anticipate what the CEO will need in preparation for meetings and planning.
This is an excellent opportunity for a person who is ready to embark on an exciting new journey with a company that is growing, and with a CEO who is creative and driven and will give you the tools you need to be your best. There will be times when out of hours work is required so flexibility is expected.
A strong background and knowledge in Property Development and Real Estate is required.
This candidate must be familiar with the handling of sensitive confidential documentation.
IF THIS SOUNDS LIKE YOU CLICK APPLY NOW
- Responsible for providing executive assistance and support for the CEO’s office
- Act as the point of contact ( liaison ) for the CEO among other executives, employees, clients, and other external stakeholders
- Responsible for performing tactical and strategic administrative support activities
- Knowledge of financial reporting and forecasting
- Review budgets, feasibilities and have sound knowledge of P&L, BS and GL reports
- Prepare and file confidential documents
- Follow-up on the CEO’s subordinate’s deadlines
- Provide updates with projects and timelines and must display a sound background in project development.
- Manage information flow in a timely and accurate manner
- Report and escalate any project, operational, financial or employee related “red flags” as needed to the CEO for attention
- Track and help drive key deliverables and follow up on outstanding items to help drive the completion of key deliverables
- Establish and maintain good relationships within the group of companies and external stakeholders in the CEO’s portfolio
- Produce letters, presentations, and reports
- Proofread and edit documents for appropriate grammar, punctuation, and spelling.
- Maintain efficient and streamlined filing where needed for all project documentation and legal agreements/contracts.
- Organize meetings on behalf of the CEO with proposed agenda and recording of minutes of meeting.
- Support key annual business planning processes and financial projections and goals
- Interact daily with other EAs to partner on companywide projects and activities
- Use and continually develop team building and management and critical thinking skills
- Attend conferences and training as required to maintain proficiency
- Maintain diary and appointments on behalf of CEO as requested
- Stay abreast of new market trends and perform research on behalf of the CEO
- Perform personal and family tasks for the CEO as directed
- Perform other duties as assigned by CEO
- At least 8 years’ experience in a similar position.
- Strong Finance and analytical background
- Excellent client-facing and internal communication skills
- Solid organizational and time management skills including attention to detail and multitasking skills
- Strong working knowledge of Microsoft Office and other project management software tools preferable.
- Tertiary qualifications in finance, accounting, business administration or equivalent work experience
- Strong Verbal and Written Communication skills in English and Khmer
- Must appreciate complete confidence in all tasks
- Detail-Oriented, Analytical Critical Thinking and Problem-Solving Skills
- Advanced skills in Microsoft 365 Applications
- Must be able to work autonomously
- Mature aged person is preferred
- Must be able to work on multiple projects simultaneously – multitask
- Must have a sound background and knowledge in financial processes especially applicable in the property development sector
- Must be a self-starter and proactive especially in planning
Senior Legal Officer
Senior legal officer has the main role in the
preparation, negotiation and review of documents, letters and contracts
required by the company, monitor
compliance with laws and regulations related to all business activities in
order to mitigate risks, as well as liaise with the competent authorities,
lawyers, registration service providers to apply for the relevant license.
- A strong knowledge in legal translation as well as to be able to review the draft or draft contracts, legal documents, and company’s policy
- Be able to translate well of legal documents from Khmer to English and Vice Versa as the key work performance as required by top management.
- Review the draft or draft the contracts, legal agreements, template documents, company’s policies necessary for the company’s business and update those documents to make it compliant with the updated laws or actual situations.
- Assist in negotiating the terms and conditions in the contracts with other parties and revise based on the mutual agreement of the parties.
- Assist in analyzing the legal issues occurred in the contracts and other legal documents and propose revision or furnish advice to get a correct modification or adjustment.
- Review the arrangement of contracts/documents for the execution by the company's director and relevant persons.
- Ensure the good keeping of all contracts and legal documents and be the point of contact for contractual interpretation.
- Monitor legal compliance of company’s business objectives and activities
- Participate in requesting permits and other licenses directly or cooperate with lawyers or other service providers.
- Prepare application forms and supporting documents for license and other relevant permit registration.
- Follow up and contact with related persons regarding the registration process from commencement until completion.
- Check, follow up and renew the validity and ensure the update of those permits and licenses.
- Ensure good keeping of licenses and permits as soft copies and handover the original documents.
- Verify the research about the legal issues and provide legal consultations to line manager
- Study and research about laws, regulations, good practices, and legal issues related to the company’s business.
- Participate in seminars related to legal updates for capacity building and share to teamwork.
- Provide legal consultations to line manager.
- Notify the newly promulgated regulations to line manager.
- Compile the relevant laws and regulations related to company’s activities for the ease of research.
- Coordinate in solving litigation cases and disputes occurring in the company.
- Participate in the consultation with lawyers and advisors about strategic approaches to the issues.
- Collaborate with lawyers for the handover of evidence and supporting documents.
- Participate in the process of collecting and reviewing statements, documents, and evidence
- Participate in the process of negotiating, hearing, and other legal procedure.
- Keep in good order of all documents regarding the cases.
- Follow up all procedures of the cases and make a report from the commencement until completion.
- Assist in the performance of general administrative works in the department.
- Perform other tasks assigned by management.
- Education: Bachelor’s degree or Master of Laws Degree
- Experience: at least 4 years
- Knowledge: civil, criminal laws, administration, leadership and interpersonal skills
- Language: Khmer and English (other languages are an advantage)
- Computer literacy: Microsoft Word, Microsoft PowerPoint, Microsoft Excel
