Finance Officer (1 Position)
Position Summary Expectations - Duties, Responsibilities
Position Summary
- The Finance Officer (FO) reports directly to the Finance Manager (FM) for ensuring the smooth operation of the Association toward achieving the goal of delivering value-added services to all members and to work hand in hand with the team to grow the CMA into a better position. She will be mainly responsible for the day-to-day financial operation and managing the financial transaction.
- The Finance Assistant (FS) will work under the direct supervision of Finance Officer/Finance Manager to participate in implementing duties and tasks in compliance with the association’s policies and procures and work efficiently and effectively.
- Financial, accounting and reporting Management
- Reviewing invoices/receipts and other payment/receipt vouchers to/from CMA members/suppliers/partners
- Manage and maintain proper bookkeeping and financial data in an acceptable accounting system; ensure data and information are properly stored and back-up on a weekly basis.
- Suggest process/service enhancements, escalate as appropriate, and documentation management
- Implement accounting practice, assist the supervisor in cooperating with internal and external auditors
- Participate in CMA events’ financial document preparation including revenue and expenditure decisions on operational, procedural, and risk issues.
- Prepare Manage payroll, staffs’ insurance, NSSF, and other benefits.
- Prepare monthly and quarterly/annual financial reports on time and submit to Finance Manager.
- Assist FM to manage and facilitate for the Audit Committee, Finance club meetings, finance/tax-related task force, draft minutes/reports in a timely manner for endorsement and approval.
- Alert for the budget fund balance for all source vs expenditure and reconciled in the system and inform the manager.
- Fee Management
- Issue invoice to member for annual membership and tracking sheet.
- Fee Collection Tracking Sheet is established and fee reconciliation.
- Reconcile fee records against actual collection.
- Support on SDF and Training department
- Support CMA Program and Planning
- Liaise with relevant program/project team for input and support the work of CMA and partners.
- Support Finance Manager to coordinate the financial review and proactively address any irregularity in the partners' financial management.
- Submit progress reports (monthly, quarterly, semi-annual, annual) to CMA partners in a timely manner.
- Monitor fund balance for all sources of fund and expenditure of partners and reconciled in the system (budget control).
- Provide inputs, assist, and consolidate the annual global CMA (CMA and externally funded projects) budget development and reporting.
- Bachelor’s degree (Accountancy, Business Administration, or other related subject) or equivalent combination of education and experience
- Minimum of 5 years’ experience in Finance and accounting function
- Strong knowledge and proficiency in Quick Books Program and financial reporting and analysis.
- Experience working for membership-based organization or business association is preferable
- Proficiency in spoken and written English and Khmer.
- Demonstrate good interpersonal skills, sound judgment, planning, problem solving and team building skills
- Flexible and ability to work under pressure.
Finance Assistant (1 Position)
Expectations - Duties, Responsibilities
- Request cash on hand, and control all expenditures and income (including invoice/receipts and other payments to and from CMA members/ suppliers/partners);
- Prepare financial forms/vouchers and submit them to the supervisor
- Keep appropriate financial filling in both hard and soft copies and input accurate tracking and documentation.
- Implement accounting practice, assist the supervisor in cooperating with internal and external auditors
- Participate in CMA events’ financial document preparation including revenue and expenditure
- Assist Manager in facilitating the Audit Committee, Finance club meetings, finance/tax-related taskforce, draft minutes/reports
- Assist manager in liaising with relevant program/project team for input
- Analyze and identify any irregularity in the financial transactions and inform supervisor
- Regular prepare fixed asset listing, count, and check the status of assets
- Verify budget vs actual expense
- Prepare report for assets loss or broken to supervisor
- Logistic arrangement for CMA management and staff
- Arrange official letter in and letter out and make use it is well delivered and filing
- Manage stationery and supply inventory are available for use, properly record and count
- Other office management tasks
- Submit tax form/report and process for tax payment
- Prepare tax-related form/report and tax clearance and submit to supervisor
- Implement tax-compliance and practice
- Verbal and report to supervisor for irregular cases in financial management operation
- Perform other duties as assigned by CMA Supervisor, Manager, and/or Executive Director
- Bachelor’s degree in finance or related field
- Minimum 1 years of practical experiences in finance, with accounting and taxation
- Knowledge in Cambodia taxation is an advantage
- Experience working for membership-based organization or business association is preferable
- Commit to work under pressure and result-oriented
- Computer literacy/ skills with accounting software
- Good in written and spoken English
