Finance Officer
Position Summary Expectations - Duties, Responsibilities
Report to: Senior Finance Officer
Location: Phnom Penh and Travel to Province
Contract: Short-Term
Position Purpose:
Finance Officer role: to ensure finance department operates smoothly and performs its functions in accordance with WHI Finance Manual, relevant rules and regulations, and donor requirements. Ensure the internal controls are in place as well as ensuring transparency and accountability at all levels.
- Main Duties and Responsibilities:
- Accounting and Financial Management
- Ensure all staff follow Finance Manual and Procedures
- Review financial documents (vouchers) and budget coding for payment request from staff, suppliers and partners before making any payment.
- Do data entry with proper coding, budget lines and maintain all accounting records accurately and in a timely manner.
- Ensure voucher filing system is coherent allowing for ease of locating and filing.
- Ensure all signatures are valid according to relevant authorization
- Monitor the schedule of payments for staff, suppliers and partners according to terms of payment
- Monitor employee advances and ensure cash advances are liquidated within the deadline
- Check compliance to procurement policies and procedures
- Backup and upload bank statements in Acumatica for monthly closing
- Provide proactive support and advice to staff and partners in relation to finance issues/activities.
- Facilitate and initiate meetings within finance department as required.
- Assist Finance Team and Country Director as per request.
- Monitoring of Budget
- Ensure that the budget utilization complies with WHI Policy, agrees to budget plan and financial procedures.
- Ensure financial administrative procedures are used consistently to monitor efficiency and effectiveness of funds and other resources
- Assist in preparing financial reports to be submitted on time, accurate and responds to Donor requirements.
- Report and Filing
- Assist Finance Manager and Senior Finance Officer in preparing monthly project reports.
- Create and maintain Finance-CAM folder in SharePoint for keeping all Finance reports and documents.
- Ensure the filing systems (soft and hard) are created and maintained as per local laws, regulations, and WHI requirements.
- Responsibility of all staff
- As part of their roles and all World Hope staff are required to uphold and understand the following core values:
- Faith: We seek God in everything we do to bring transformation and healing to a broken world. Our work is our faith in action.
- Partnership: We strategically work with mission-aligned, trusted partners, and trusted organization to partner with.
- Stewardship: We are committed to soundly stewarding the resources we are entrusted with and hold ourselves highly accountable to perform the work we are assigned to do.
- Agility: We embrace innovation, seek solutions, and efficiently navigate challenges with flexibility and responsiveness.
- Diversity: divinely designed diversity of the human family enriches our works and seek a workplace and world where all God’s children flourish.
- Transformation: We seek life transformation for those we reach and for ourselves-catalyzing profound change that brings dignity, hope, opportunity, and faith to a hurting world.
- Skills and Experience
- A bachelor’s degree in relevant subject accounting/finance/Management or equivalent
- Minimum 3 years of similar working experience, prefer with NGO or INGO
- Fluently in English and Khmer and proficiency in Microsoft Office
- Proven strong accounting and analytical skills, good attention to detail.
- Good interpersonal skills and ability to work in an international environment.
- Requirements
- Ba A bachelor’s degree in relevant subject accounting/finance/Management or equivalent
- Skills and knowledge in leading
- Fluently in English and Khmer and proficiency in Microsoft Office
- Good teamwork with related field and other project staff
- Good communication skill
- Hard worker with a learning mindset
- Team player and respectful
- Honest (with yourself and others)
- Well-presented and timely
- Responsible and accountable
