Finance Officer
Position Summary Expectations - Duties, Responsibilities
VISION: A just Cambodia where all people, especially women and girls, are equally empowered to participate in development and to protect and fulfill their human rights.
MISSION: To advance gender equality as a fundamental human right.
Division/Unit/Department: Operations
Reporting Lines: Finance and HR Manager
JOB PURPOSE:
Under direct supervision of Finance and HR Manager, the Finance Officer (FO) is responsible to ensure that all financial transactions are correctly recorded, which comply to the finance and accounting system, policy and procedure of GADC. The Finance Officer shall produce reliable and clear report on a timely basic and ensure that financial resources are used efficiently and effectively.
OBJECTIVES:
The Finance Officer will be part of operations team (switch team) to support cross-projects, internal and external report preparation, tax and benefits arrangement and compliances.
KEY RESPONSIBILITIES:
The Finance Officer (FO) will work in coordination with the project team within the organization, espcially FO will work closely with the project as planned. The summary of key responsibilities below are:
- Finance
- Enter all financial transactions are day-to-day recorded into the accounting system (QUICKBOOK), ensuring accuracy and compliance with accounting procedures, including checking codes are accurate according to the chart of accounts and reconcile accounting system to record of transactions on a daily basis, and oversee cash reconciliations.
- Reconcile subsidiary accounts to general ledger and carry out all other reconciliations to ensure the integrity of records, including monthly reconciliation to cash and banking records.
- Consolidate accounting information, internal controls, financial reporting, financial record-keeping, grant management and compliance including budget versus expenses as whole organization.
- Coordinate the consolidation financial report, manage and monitor expenses vs. approved project budget, highlighting variances, expense justification and resource allocation.
- Generate donor’s financial report on monthly/quarterly basis and update to program team to review before sending to the donor.
- Ensure all staff benefits are prepared as monthly basis to all GADC staffs (including salary, NSSF, severance,…etc) making sure those are compliance and meet timeline.
- Perform as a tax focal point person to ensure all tax for NGO are compliances, transparency, accuracy and meet timeline.Support and understand the preparation of project budget and annual global budgets.
- Oversee cash flow, ensuring sufficient funds are held in bank and at office to cover necessary expenses.
- Coordinates the budget preparation process with other Program Manager and ensures the compilation of appropriate budget information.
- Ensure all disbursements are followed the required guideline and procedures of donors.
- Review and follow up all outstanding advances for project on a monthly basis to ensure the timely settlement of amounts due and alignment with project implementation timeframe.
- Oversee daily program-wide accounting and finance functions including timely recording of transactions, cash management, banking, payroll, inventory, receivables, and payables.
- Manage all incoming award and outgoing grants including partners and consultant contracts and timely update in incoming and outgoing contract worksheet (if needed).
- Grants
- Coach and mentor project partners including finance and program’s aspects (if needed)
- Regular visit project partner (if needed)
- Monitoring, Reporting and Filling
- Ensure the financial reports are sent to project donor on time as per grant agreement.
- Monitor project cash flow and send fund request to donor accordingly to the contract payment term.
- Act as main focal person for project audit such as assist in coordination providing the vouchers and other supporting document; provide project expenses explanation upon enquiries to auditor.
- Provide the project financial management induction and refresher training to staffs to help them understand the finance systems, policies and procedures of the organization.
- Review monthly disbursement voucher with fully supporting document related to project and provide recommendation for any adjustment if needed to ensure the correctness of accounting records and budget availability.
- Conduct field visit on quarterly/semi-annual/annual basis to review and provide support on project budget management, burn rate to meet the management and donor requirement as well as mitigate the risk (if needed).
- Communication
- Be well communicated with all involved counterpart and donors on finance and accounting policies and procedures to staff.
- Support Finance and HR Manager to develop work plan and well communication with all involved counterpart and donors on finance and accounting policies and procedures.
- Be a well-informed staffs in accordance with GADC’s Code of Conduct.
- DIMENSION (OTHERS):
- This Job Description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs.
- Keep alert the manager on the concerns issue where policy implementation met, to give input for finance unit’s planning future activities.
- Provide support to set up and monitoring of internal financial control of project as required.
- Other tasks assigned by Finance and HR Manager
- Qualification/Education:
- Bachelor degree, Business Administrative or relevant qualification. Major in finance/accounting is preferable.
- Knowledge and experience:
- 3 years experiences related to finance and banking, knowledge QuickBook or similar accounting system and report writing
- Strong knowledge in donor’s project and grants management skills and organizational management skills.
- Ability and Wisdom:
- Good interpersonal skill and cross-cultural sensitivity
- Excellent organizational skills.
- Computer literate, especially in MS Excel
- Strong ability in numeracy .
- High competent typing skill, both writing and speaking in English and Khmer
- Values and Attitudes
- Be punctional, honest, commit, humble, dynamic, respectful, friendly, positive thinking attitude.
- Experiences/expertises:
- Knowledge of law and policy related to finance. Experience of work in gender field
- Experience in organizing and maintaining a library or reference materials
- Knowledge and desired to supporting gender equality and promote women’s in leadership
- Strong ability to deal on conflict resolution and any challenges when needed
