Finance Monitoring Officer
Position Summary Expectations - Duties, Responsibilities
Position Summary
She / he will have the position of follow up the work, support and strengthen the activities and capacities of local partners and contribute to the Financial of the role of ERIKS in the region. The work will be done in close collaboration with Regional Programme Monitoring Officers and Region Manager. This is a full-time position that will be based at the regional office in Phnom Penh with regional travel. The post will be filled from February or March 2023.
- Strategic planning 5%
- Participate in the elaboration of the regional office annual workplan
- Contribute to the monitoring and annual reporting based on regional office workplan, particularly on partners’ finance and administration
- Financial and administrative management 30%-Fin, 15%-Admin
- Assist Regional Manager in elaboration of programme annual budget for the regional office
- Assist Regional Manager in following up of the regional office annual budget
- Analyse quarterly financial reports from partners and forward comments to Regional Manager
- Support NGO partners 00%
- Analyse budget proposals from partners
- Suggest modifications in project proposals, specifically in budgets and give feedback to partners
- Monitor partners’ compliance with agreements, especially financial and administrative rules and procedures
- Make compliance control before disbursements
- Communicate with partners on immediate clarifications or amendments in reports
- Write feedback on partners’ reports
- Follow up of action points and recommendations from report feedback and monitoring visits
- Make admin and finance monitoring visits to partners on a half-yearly basis
- Make monitoring visits to projects once, preferably in the first quarter of implementation
- Write monitoring report on budget and financial management and share with partners
- Financial Audits 10%
- Communicate audit instructions to partners
- Monitor compliance with good procurement standards in partners’ selection of audit firms
- Make assessments of audit firms selected by partners, as soon as possible after selection
- Monitor the yearly audit process
- Analyse audit reports, send feedback to partners and share major observations with Regional Manager
- Capacity development to partners
- Renew periodic assessments of partners’ financial and admin systems
- Continuously assess capacity development needs of partners
- Function as advisor and give suggestions to Regional Manager on capacity development activities for partners
- Organise and facilitate capacity development activities for partners
- Facilitate sharing and appropriation of best practices among partners and ERIKS itself, especially in the areas of financial and administrative management
- Project reporting
- Assist Regional Manager with information needed for back donor reports
- Communicate possible response from back donors to partners
- Qualifications
- University degree (BAC+4) in economy, accountancy or equivalent
- At least 3 years of professional experience in the field of financial management
- Experience and skills
- Well acquainted with the following computer software (Word, Excel, Power Point, Outlook, QuickBooks and others accounting software) 10%
- High capacity in reading, writing and communicating in English.
- Well informed about the development context in the three countries of intervention.
- Ability to work independently and in team
- Attitude of listening, initiative and creativity
- Interpersonal competence and ability to maintain good partnership relations.
- Capacity to work with national and international organizations, authorities and various management structures
- Capacity to gather, summarize and present information in a professional and convincing way
- Aptitude for planning, foresight and problem solving
- Capacity to work under pressure and time limits
- Has capacity to analytical Partner Budget issue
- Attitudes and values:
- Positive, able to engender support
- Self-directed and proactively seeks out opportunities
- Flexible and adaptable
- Patience and persistence to develop relationships with a range of stakeholders
- High standards of professionalism
- Commitment to teamwork, reflection, and personal learning
- Honesty and integrity
- Willingness to actively support democratic participation & an engaged civil society
- Sensitive to issues of gender
- Demonstrated commitment to peace and human rights
- Working Conditions:
- Share the basic values, the vision and the mission of ERIKS 10%
- Determined to develop and maintain the good image of ERIKS
- Be a person of excellent integrity and decline every form of corruption and mismanagement of funds
- Available to make frequent field missions in the three countries concerned
- Abilities:
- Good interpersonal skills for working with people from diverse backgrounds and how to maintain good relations with partners and colleagues
- Have a good skills of listening and the ability to motivate and engage others to perform tasks of a multidisciplinary team
- Demonstrate enthusiasm and initiative
- Anticipation and problem solving
- Ability to gather, synthesize and present information in a professional and convincing manner
- Position Requirements
- Share basic values, vision and mission of ERIKS
- Have an excellent character and renounce all forms of corruption and embezzlement
- Be available to perform frequent field missions in the four countries concerned and occasional missions in Europe.
