Finance Assistant
Position Circumstances
- Career Category: Banking / Finance, Accounting, Assistant
- Schedule:Full-time
- Salary: Negotiable
Contract Type: Special Short Term Graded (Up to 9 months)
Initial Contract Duration: 9 months
Vacancy Type: Country Office
Recruiting Type: General Service
Grade: G-4
Organizational Context and Scope
Under the overall supervision of the Head of Resources Management (HoRM) and direct supervision of the Finance Officer and in collaboration with relevant units, the Finance Assistant will be responsible and accountable for managing the resources management functions in Cambodia Office.
Duties & Responsibilities:
- Extract and input data from various sources in financial or accounting systems;
- Respond to accounting, budget or financial queries regarding data from staff in the unit and elsewhere;
- Assist in the preparation of the payroll by executing validity checks on monthly payroll results;
- Review all types of payments starting from purchase to payment requests verifying that they are duly authorized, and all the supporting documents are attached therewith;
- Create new Vendor Accounts in PRISM;
- Verify vendor requests for accuracy and conformance with IOM finance policies and instructions;
- Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered;
- Prepare necessary receipt and journal vouchers;
- Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required;
- Provide assistance to all staff services such as travel, expense claims, document retrieval, etc;
- Ensure proper and systematic filling of all posted payments and other accounting documents according to the established standards;
- Responsible for the Petty Cash of the office; and,
- Perform other related duties as required
Expected Profile of Candidates
Languages:
- Khmer - Fluent is required
- English - Fluent is required
Qualifications:
- High School Diploma in four years of relevant experience; or
- Bachelor's Degree in Business Administration, Accounting, Finances, or related fields
Work History:
- Relevant professional experience for 2 years
Skills & Knowledge:
General & Technical Skills
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in ORACLE is a distinct advantage;
- Attention to detail, ability to organize paperwork in a methodical way;
- Discreet, details and clients-oriented, patient and willingness to learn new things; and,
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
- In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
- Knowledge of UN and bilateral donor programming.
- Knowledge of financial rules and regulations.
- Knowledge of International Public Sector Accounting Standards (IPSAS).
- All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
- For this position, fluency in Khmer and English is required (oral and written).
Human Resources Assistant
Position Circumstances
- Career Category: HR, Assistant, Business Administration
- Schedule:Full-time
- Salary: Negotiable
Contract Type: Special Short Term Graded (Up to 9 months)
Initial Contract Duration: 9 months
Org Type:Country Office
Vacancy Type:Special Vacancy Notice
Recruiting Type:General Service
Grade: G-4
Organizational Context and Scope
Under the overall supervision of the Head of Resources Management (HoRM) in Cambodia and direct supervision of the Senior Human Resources Assistant and, in collaboration with relevant units at Cambodia, the Human Resource Assistant will be responsible and accountable for managing the resources management functions in Cambodia Office.
Duties & Responsibilities:
- Support recruitment processes in the office by coordinating the publication of Vacancy Notice/Special Vacancy Notice, receiving and sorting applications, arranging interviews and tests, preparing all the required documentation and materials, sending communications to candidates, contacting previous employers for reference checks and any other related activity as assigned.
- Carry-out pre-employment activities such as preparation of Entry on Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams, follow-up with Medical Services on medical clearances, coordination of orientation sessions, arrangement for security briefing and medical examinations, inclusion in insurance plans as appropriate, creation of personal file, etc.
- Perform assigned role(s) in the organizational HR system, paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; monitor and follow up on contractual situation and entitlements and generate reports and other HR-related documentation.
- Perform the role of Timekeeper; maintain, update and reconcile leave quotas based on supporting documentation; generate and edit leave-related reports; respond to general questions concerning leave administration; guide staff on request and approval procedure in the system.
- Support separation, classification, reclassification and promotion processes by collecting necessary documentation, drafting forms, making basic calculations, obtaining approvals and coordinating with relevant units in the Regional Office and Administrative Centers.
- Update and maintain electronic and physical archiving systems in the unit including personnel files with all supporting documentation, recruitment files, Human Resources policies, regulations, guidelines and manuals, internal controls, etc.
- Draft certificates of employment, notices, letters, reports, presentations, graphs, etc.; update the organizational chart and support timely submission of documents.
- Support the organization of meetings, training activities and other Human Resources events by carrying out logistical activities such as arranging meeting facilities, equipment, materials, preparation of correspondence and drafting and assembling of documents.
- Respond to general inquiries regarding Human Resources policies, instructions and procedures.
- Perform other related duties as assigned.
Expected Profile of Candidates
Languages:
- Khmer - Fluent is required
- English - Fluent is required
Qualifications:
- High School Diploma in four years of relevant experience; or,
- Bachelor's Degree in Human Resources, Business Administration, Psychology or related field
Work History:
- Relevant professional experience for 2 years
Skills & Knowledge:
General & Technical Skills
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in ORACLE is a distinct advantage;
- Attention to detail, ability to organize paperwork in a methodical way;
- Discreet, details and clients-oriented, patient and willingness to learn new things; and,
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
- In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
- Knowledge of UN and bilateral donor programming.
- Knowledge of financial rules and regulations.
- All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
- For this position, fluency in Khmer and English is required (oral and written).
- Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
