Finance Assistant
Position Summary Expectations - Duties, Responsibilities
Job summary:
Support Finance and Operation team in timely disbursement of payment to third parties and manage bookkeeping. S/he will manage bookkeeping according to DCA accounting system and policy.
This job description does not entails acting in a senior position. Regardless of the content of this job description the employee is expected to participate in any task necessary for the organization delegated by the manager at all times.
- Ensure financial procedure compliance with applicable standards, rules, regulations, and systems of internal control.
- Review all accounting transactions with complete documents and forward for payment.
- Handle monthly, quarterly and annual book closings.
- Maintain and monitor all receivable and payable accounts records and send the information to relevant employee by next day after closing the month.
- Maintain cash on hand balance and request for petty cash replenishment and maintain cash overview, prepare a cash flow request, initiate bank payments, withdrawals and transfer.
- Support in the audit process, ensuring requested document are provided on time
- Coordinating with HR to prepare monthly staff payroll, monthly provident fund, staff benefits, taxes and other relevant calculation.
- Assist Finance Coordinator (Control and Core fund) to prepare government reports such as annual income, VAT, taxes, financial report etc
- Collect bank statement, credit/debit advice, bank specimen and any other banking transactions.
- Timely payment of routine payment, i.e: utilities, telephone, security, projects shared cost etc. including accruals and amortization of prepayments (if any).
- Maintain completeness of filing according to Maconomy transactions (all vouchers are approved, all codes are filled, stamped, signed etc).
- Develop both physical and electronic folders for important financial documents (i.e: bank, list of signatories, audit report, office report, delegated mails etc.)
- COMPETENCIES
- A high degree of integrity, accountability, energy and flexibility.
- Experience in finance/accounting, grant management, and project management; preferably with institutional donors,
- Ability to read, understand, and communicate guidelines on compliance and accounting regulations.
- Ability to build partners’ capacities on financial systems and administrative skills
- Comfortable helping others prioritize and stay organized in a busy, fluid environment,
- Ability to work independently and in groups, manage multiple tasks concurrently, and meet deadlines with attention to detail and quality,
- Ability to work calmly and professionally under pressure,
- Well organized and able meet deadlines,
- Excellent interpersonal skills and demonstrated ability to interact professionally with culturally and linguistically diverse team members,
- Able to independently gather information necessary to complete tasks.
- QUALIFICATIONS
- Bachelor degree in Business Administration, Finance or equivalent university degree
- At least 3 years of work experience in finance
- Knowledge in Payroll, Tax and NSSF and experience with government applications such General Tax Department, National Social Security Fund (NSSF)
- Computer proficiency in MS Office applications, particularly in spreadsheets.
