Finance and Administration Assistant
Position Circumstances
- Career Category: Banking / Finance, Accounting, Admin / Supervisory, Assistant
- Schedule:Full-time
- Salary: Negotiable
Location: Varin ADP, Siem Reap Province
POSITION DESCRIPTION:
This position is designed to assist the finance Operations in implementing daily work to oversees the effective cash flow in and out, ensuring efficient functioning of internal controls, financial accounting, budgeting, cash forecasting and reporting preparation, and provide technical support to project/ADPs staff to maintain financial system and procedures at rural AP area.
Duties & Responsibilities:
- Compliance and Reporting
- Daily process financial expenses (eg: Provision, GEMS and offline payment).
- Review all financial data of AP and project before entry into Voucher Summary.
- Provide technical support and guidance to AP staff of finance administration (eg: filling documentation).
- Produce financial report timely and submit to PC/Managers (eg: AP Summary Financial Report, and Combine Core and Log-frame Report).
- Provide support to staff on handling of LDR, correct charging of expense and other accounting requirements.
- Monitoring Aging report of AP ensuring that the outstanding balance is cleared on time.
- Receive Invoice and Direct it into Provision System for make payment.
- All financial documents are maintained with compliance at AP level.
- Card Forms are properly labelled and systematically filled.
- Budgeting and Planning
- Support the budget planning for AP office and assist the AP manager on budget management.
- Monitor the AP budget and spending
- Implement budget monitoring tools.
- Update staff on budget changes.
- AP budget coding to be done following guidelines on budgets.
- Partnering
- Collaborate with program staff in conducting capacity partner (FP) assessment for AP before it is selected.
- Conduct training to community partner (FP) on WVI Finance and Procurement Policy ensure the policy is applied properly.
- Visit, finance review, spot check to document and provide recommendation/corrective actions/feedback. Ensure the partnership finance policies and procedures are implement.
- Risk Management & Internal Controls
- Conduct spot check on financial transaction and provide risk assessment.
- Conduct/refresh Anti-Corruption Awareness
- Conduct/refresh training to AP staff on updated policy.
- Report incidents and financial issues to zonal officer.
- Identify Risks and provide analysis on financial matters.
- Provide support during AP audit and ensure requirements like documents, clarifications are given on time.
Expected Profile of Candidates
Languages:
- English - Good
Qualifications:
- Bachelor's Degree in social sciences, Development Studies, Psychology, or related field
Work History:
- Experience in handling accounting for the project. Experience in NGO, financial institutions, development organization, charity, school or colleague, Grant budget management and audition for 2 years as a minimum
Skills & Knowledge:
General & Technical Skills
- Knowledge of Microsoft Office (MS-Excel, MS-Word and MS-Power Point) and other financial packages and Book Keeping.
- Ability to communicate in English both verbally and in writing
Soft Skills
- Planning, Organizing, Analytical, Team Player, Communication and Customer Service Skill.
- Proactive, reliable and attentive to details and ability to work independently on task and assignments.
- Experience in handling administrative issues and concerns arising in the offices and having problem solving skills
- Interpersonal skill, planning, organizing, analytical, team player, multitasking skills, communication and customer service skill.
