Finance & Administration Analyst-Cambodia Harvest III
The Opportunity
The Finance & Administration Analyst will serve as a member of the Operations team and report to the Finance & Administration Director. The key responsibilities include providing technical assistances to project Finance & Operations team starting from reviewing and preparing payment authorization forms, posting payment transactions into accounting system (QuickBooks), budget monitoring, reviewing the grant tracker, overall supports and coordination in the processes of administrative, event arrangements, human resources, accounting and financial reporting. You will work closely with the finance staff and grant team to deliver accounting and financial payment effectively.
What We Offer
We foster an environment where you can Thrive Your Way. Our innovative total rewards programs are designed to help balance your work and personal life. The approach toward your wellbeing centers around comprehensive benefits and professional development.
Abt is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.
- Finance & Accounting:
- Working closely with Finance Analyst to prepare all project payments including but not limited to grant disbursements, payrolls, travel reimbursements and other payment transactions in compliance with USAID regulations and local laws.
- Validate requests for payments with supporting documents, nature of expense categories, appropriate charge codes, approval authority thresholds, and enter accounting transactions into QuickBooks correctly.
- Review requests for grant payments from Grant Manager and verify grantees’ deliverable, print out all relevant supporting document submission for grant disbursements.
- Assist supervisor to prepare the quarterly VAT refund report for donor.
- Perform weekly electronic scans of Speed ROV and manage field office financial filing system.
- Support F&A Director to monitor and update monthly project budget monitor file in SharePoint.
- Review employee expense reports (travel expenses and operational expenses) for accuracy and completeness. Ensure that expense reports have been fully approved before submitting payments.
- Work with Finance Analyst to prepare and submit the monthly tax declaration and tax payment before due date (purchases, withholdings, salaries, and fringe benefits through the E-VAT – the government e-filing system).
- Ensure that all payment vouchers are well organized and filed in order with proper supporting documentation for future review.
- The Finance & Administration Analyst will perform the priority duties during the absence of Finance and Administration Director on the submission of monthly Remote Office Vouchers (ROV), bank reconciliations, wire transfer requests, budget & taxation reporting.
- Perform other duties as assigned by supervisor and Chief of Party.
- Administration:
- Prepare the NSSF monthly payment and submit the NSSF report
- Supporting Operations Specialist in the coordination of collecting and preparing the project legal document on a need basis
- Monitoring and updating the project inventory reports. Conduct the physical inventory counts on a quarterly basis.
- Maintain and updating weekly time tracker (annual vacations, sicks and other leaves)
- Support Procurement and Administration Specialist to perform any procurement process and a back-up procurement role
- Assist Operations Specialist for any kind of event arrangement processes.
- Minimum bachelor’s degree with at least 6 years’ experience in business administration, finance, accounting, management, or other relevant fields.
- Experience with financial and administrative management of international development programs and other donor-funded projects in the field required.
- Knowledge of USAID contractual and reporting requirements is an advantage.
- Excellent financial management skills, knowledge of latest project management tools and computer applications such as Microsoft Office and QuickBooks.
- Ability to advise teams on Abt and USAID project policies and regulations.
- Knowledge and experience in budget forecasting, local taxation, and fund management.
- Willingness to travel to other provinces for work.
- Ability to set priorities, multi-task, and meet tight deadlines.
- Ability to work as a team and independently with minimal supervision.
- Strong analytical and computer skills (Word, Excel, Power Point, Microsoft Outlook, Team)
- Excellent organizational, interpersonal, and oral communication skills.
- Excellent written and spoken English and Khmer.
