Country Finance Manager
Position Summary Expectations - Duties, Responsibilities
Salary: The annually gross salary for this position is USD 29,150
Working hours: Monday – Friday, 8:00 am – 12:00 pm, 1:00 pm -5:00 pm
Duration: 1 year
Job purpose
The Country Finance Manager will be responsible for full set of Finance and Administration of Malaria Consortium Cambodia. He/she will maintain all books of accounts, operate day-to-day financial systems of the organisation in accordance with the Malaria Consortium Finance Procedures, while maintaining financial reporting timely and accurately.
Scope of work
Key working relationships
The Country Finance Manager works under the functional supervision of Malaria Consortium’s global finance team (London HQ) and reports directly to the Country Director. He/she collaborates closely with the Country Director to ensure sound financial management, risk mitigation, and compliance with donor and organisational requirements.
He/she supervises a team of three accountants supporting various projects, providing leadership, oversight, and capacity strengthening. He/she also acts as the main financial focal point for external stakeholders, including donors, partners, and audit firms, and leads audit preparation and financial reporting.
Internally, he/she works with programme and operations teams to ensure accurate budget monitoring, financial planning, and informed decision-making. He/she also supports budget development during proposal submissions.
- PS Financial System
- Review the accuracy of the system coding and completeness of financial documentation and verify invoice and payment batches before they are posted to the accounting system.
- Run reports to review the outstanding advances
- Prepare and run all reconciliations reports of the financial report, Petty cash, Bank, Advance, Debit and Credit transactions every month
- Make adjustments as necessary using a Journal Voucher Reand keep in the files
- Financial Management
- Handle day to day operations, full set of accounting bookkeeping such as petty cash, payment, advance and procurement transactions
- Prepare budget proposal and budget estimate for each activity
- Review and reconcile payroll, ensuring all outstanding staff payments are accurate and processed in a timely manner.
- Review the supporting documents for all transactions including coding and ensure that all documents are saved in SharePoint
- Review all outstanding advances and ensure chased and cleared on a regular basis
- Review and ensure that all reconciliations of the financial report including Petty cash, Bank, Advance, Debit and Credit transactions every month are saved in SharePoint
- Make adjustments as necessary using a Journal Voucher and keep in the files
- Prepare and submit monthly, quarterly and yearly financial reports to the regional office in line with Malaria Consortium monthly reporting checklist and timetable
- Prepare and submit financial reports to the donors in coordination with Country Director
- Prepare and update cash flow projections
- Ensure that proper internal controls for the financial operation of the project are in place
- Manage and oversight day to day work of MC field office
- Conduct spot checks, regulation and ad-hoc to field office
- Provide training and coaching to new joiners and existing Malaria Consortium staff to ensure understanding of financial procedures, compliance requirements, and efficient use of financial systems.
- Review and approve all payments, including supporting documentation and online banking wire transfers.
- Review and approve bank reconciliation every month
- Liaise with internal and external auditors during audit processes and support all audit-related activities in the field.
- Ensure that all monthly checklist is completed on time and resolve any issues arise as well as informing the Regional Finance Manager for any issues.
- Ensure all financial documents are properly saved and organised in SharePoint. Act as the focal point for maintaining up-to-date financial records and support staff in following proper document management practices.
- Administrative
- Manage and supervise administrative functions and staff to ensure the smooth and efficient running of the office.
- Work with the Regional Finance Manager and Country Director to ensure compliance with all local statutory law
- Review all legal contracts in the country to ensure MC and donor’s financial commitments and on-going compliance
- Ensure all staff and visitor field trips are arranged professionally and in accordance with trip requests and standard procedures.
- Procurement Management
- Review and check the fixed assets register, including undertaking physical and spot checks
- Allocate fixed assets based on program needs to ensure smooth and effective operations.
- Monitor and manage the procurement plan in the project to make sure all procurement and logistics are run smoothly and efficiency
- Participate in the procurement committee to review and approve all procurement processes, ensuring they are fully supported by documentation and comply with Malaria Consortium and donor requirements.
- Human Resources
- Set the objectives for Finance staff in coordination with the Country Director and carry out performance appraisals at regular intervals as per the process
- Coordinate with the Regional Finance Manager to agree on appropriate capacity and human resources for the Asia Finance and Administration team.
- Ensure that time sheets are completed by all staff on a monthly basis
- Coordinate the absence of finance staff to ensure all gaps are covered and handovers completed prior to any leave
- Payroll and resource management system in Asia
- Manage and update Asia resource management system include Asia regional, Thailand, and Cambodia
- Assist Myanmar with the resource management system
- Work with IT administrator to fixed any error or any update in the system
- Others
- Assist the team in seeking solutions on financial matters (if any)
- Liaise with internal and external auditors, banks, suppliers, the Revenue Department, Social Security Office, and other stakeholders to support audits, ensure compliance, resolve queries, and maintain strong working relationships.
- Support on requests from headquarters in UK and Regional office in Bangkok
- Any other duties as assigned by Country Director and Regional Finance and Operations Manager
- Qualifications and experience:
- Essential
- Qualified Accountant with relevant qualifications of KICPAA or equivalent
- Bachelor’s degree in accounting and MBA/Master degree is a plus
- Minimum of five years’ experience in overall functions of finance and accounting especially closing account with analysis and budget/forecast preparation, with at least two years in a managerial level in accounting/finance
- Desirable
- Knowledge of non-governmental organisation financial reporting requirements to donors (Global Fund is considered an advantage)
- Working knowledge of accounting software
- Work-based skills:
- Essential
- Native speaker of Cambodia. Fluent in English, both written and verbal communication skills
- Strong ability to prioritize multiple tasks and timely responsiveness
- Ability to work well in a cross-cultural environment
- Computer literate with strong Microsoft Excel skills
- Attention to detail and accuracy in work
- Strong interpersonal and communication skills, with a collaborative and solution-oriented mindset
- Flexible, well-organised, and service-minded
