INSTRUCTIONS FOR THE PROCESSING THE BID

Offer must remain valid for the period of no less than 60 days from the date of closing unless withdrawn in writing before the close of offers.

After announcement of tender results, unsuccessful bidders are obliged to collect their samples from respective PIN office earliest not before than 2 weeks and not later than 30 days from delivery of award notice. If the samples are not collected within the given timeframe, samples become PIN property.

Electronic bids have to be submitted via email:

• Email should be addressed to email provided in the contact details.
• Note for email address – this is a sealed tender box which will not be opened until the tender has closed. Therefore, do not send tender related questions to this email address as they will not be answered.
• The subject of the email should be “(insert reference number)/‘Bidder Name’/‘Date’’.
• All attached documents should be clearly labelled so it is clear to understand what each file relates to.
• Emails should not exceed 15 MB – if the file sizes are large, please split the submission into two emails or more.
• Do not copy other PIN email addresses into the email when you submit it as this will invalidate your bid.

Physical bids have to be submitted:

• Bids should be submitted in a single sealed envelope addressed to No. 33 (4th floor), Street 71, Sangkat Tonle Bassac, Khan Chamkar Mon, Phnom Penh.
• The envelope should clearly indicate the Invitation to tender reference number (KHMC000340) / Do not open before (2nd May 2024 before 5:00pm, GMT+7), but contain no other details relating to the bid or the bidder name.
• All supporting documentation should be labelled and grouped together (individual envelopes, stapled etc), and then included in a single sealed envelope as per the above.
• In case of two-envelopes method, each envelope must be sealed separately

Bids received after the closing date & time will not be considered.