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Consultancy for Monitoring & Evaluation System Development and Maintenance Foster Web-Application system and Rice Tech Project

with Oxfam
This job has already passed the closing date
Invitation for Bids

BTDC-ID: 27523
Closing Date:

Bid Components

Consultancy for Monitoring & Evaluation System Development and Maintenance Foster Web-Application system and Rice Tech Project

Announcement Description

PURPOSE OF THIS CONTRACT

The purpose of this consultancy services is to develop a web-based Monitoring and Evaluation (M&E) system for Rice Tech Cambodia project and Maintenance M&E System of FOSTER under Inclusive Green Economy (IGE) program.

Expected results are to develop a web-based Monitoring and Evaluation system for Rice Tech Cambodia, the project duration will span 45 days, starting from December 2023 and concluding in March 2024; and to provide maintenance services for the FOSTER M&E System for a duration of eight month in a web-based format from Jan-Aug 2024.

BACKGROUND AND CONTEXT

ABOUT THE PROGRAM:

Oxfam in Cambodia supports a portfolio of projects (National and Regional) under its Inclusive Green Economy (IGE) Program. Some of these projects are:

Capfish/FOSTER

The Capfish/Foster program is a three-and-a-half-year program funded by the European Union Delegation (EUD). The program focuses on improving the resilience, productivity, and socio-economic conditions of fishing communities as well as the ecological sustainability of the Tonle Sap Biosphere Reserve (TSBR) through community-centered interventions that improve access to safe water and sanitation through sustainable sanitation and water solutions like Handy Pods (HPod), Water Kiosk (WK)1 and eco-waste management services, enhanced education opportunity and quality for vulnerable and poor girls and boys with increased availability and accessibility to education to successfully transition through school and facilitate the development of sustainable alternative livelihoods. In addition, the Green Economy component of the program creates sustainable livelihoods and employment opportunities in three sub-sectors – eco- tourism, solar energy, and sustainable agriculture – through interventions that create income sources while reducing environmental pressures on the Tonle Sap Biosphere Reserve (TSBR).

Bid Components

Consultancy for Monitoring & Evaluation System Development and Maintenance Foster Web-Application system and Rice Tech Project

  • Career Category: Consultancy
  • Location: Phnom Penh

SCOPE OF WORK

The role of the consultant will be to develop an M&E system for Rice Tech Cambodia Project and also to provide a maintenance service on the existing M&E system service for FOSTER project.

Specific tasks related to this scope of work include:

  • Attend an orientation briefing with Oxfam and partners.
  • Develop M&E system for RTC Project with simple database and forms in web base and manually.
  • Develop tracking indicators and forms for partners to record manually.
  • Prepare dashboards against required annual report by donor for Rice Tech Cambodia.
  • Provide training to project partners of Rice Tech on M&E both theory, practice and in web-based system for totally 4 days (2 days/session) physically or online as well as provide refresher training for 1 time.
  • Maintenance and fix existing web-based M&E FOSTER system and Rice Tech system according to the need from partners for one year till Aug 2024.

DELIVERABLES

Specific outputs and deliverables

The consultant is expected to deliver the following outputs:

  • Inception report, specifying conceptual framework, methodology, and workplan.
  • Set training date and methodology of training.
  • Develop key forms in web-based around 5-6 forms as needed.
  • Develop MEL manual in English that includes specific instructions of what to monitor (defined objectives indicators), how to collect data (a set of tools and procedures), data entering, processing and analysis and indicator definition.
  • The outline of this MEL manual guide may include following key components:
  1. Overall description of the system
  2. M&E matrix/form to address questions of what to measure, when, how and by whom
  3. M&E system management functions and responsibilities; data flow and quality assurance.
  • Excel-based Database with key functions to record, analyse data, and generate program related reports.

Bidder Eligibility

  • PROFILE REQUIREMENTS
  • The consultant(s) should have the following competencies:
  • Essential criteria
  • Experiences in Capacity Building on MEL System Development, and Applied Statistical Data Analysis for Research, Monitoring and Evaluation.
  • Commitment to equal opportunity and gender equality with demonstrated experience in integrating gender and diversity issues into program MEL system
  • Academic qualifications in one of the following disciplines: social sciences, economics, environment, rural development, agriculture, education, waste management
  • Be committed to and able to meet deadlines.
  • Strong analytical skills.
  • Good presentation skills.
  • Excellent English
  • Previous Oxfam Experience with Oxfam’s ways of working and process is a plus.
  • Previous Oxfam Experience working with the IGE program is also a plus.
  • Desired criteria
  • The consultant must have proven experience at least 10 years in MEL work for NGO’s development programs, preferably including logframe development, community-based research, baseline assessment/survey
  • Experiences in MEL Framework and System development as well as result-based MEL systems and tools

Submission Requirements

CODE OF CONDUCT

Oxfam is committed to integrity in its operations and supply chains and ensuring high ethical standards. Complying with all laws and regulations and ensuring fair competition are fundamental to this commitment. We actively promote these principles and standards, and expect all Oxfam suppliers to demonstrate commitment towards them.

All consultants/applicant are required to agree and adhere to the Oxfam Supplier Code of Conduct, whereas individuals (including consultants) must sign the Oxfam Non Staff Code of Conduct2. These Codes of Conduct set out the specific standards and principles in the areas of human and labour rights, environmental impact and anti-corruption that suppliers must follow.

REPORTING OF FRAUD & UNETHICAL BEHAVIOUR

Oxfam’s reporting and whistleblowing mechanisms are available for Suppliers as well Oxfam employees, to ensure that Oxfam continues to operate under the highest ethical standards and principles.

You can use these reporting channels confidentially, anonymously, and in your own language to report any concerns involving fraud, corruption, waste, abuse or safeguarding concerns.

Online webform

Oxfam Misconduct Reporting Webform (including possibility for anonymous reporting): the link

How to apply:

Interested candidates are invited to submit:

  1. CV/company profile with contact details for 3 references
  2. Examples of prior similar work (with links or attachment to the publication)
  3. Detailed technical proposal explaining methodology, scope of work and timeline.
  4. The financial proposal shall specify a total in Net Fee amount in US Dollars including consultancy fees and all associated costs i.e. travel cost, meal, accommodation…etc. (the consultancy fee should be mentioned in net fee and Oxfam will cover the tax on consultancy service. (If it is a consulting firm with VAT certificate, then please propose net fee + VAT)

Application to be submitted to: the link

 
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