Administrative Officer (1 Position)
Position Summary Expectations - Duties, Responsibilities
Department/Office: Deputy Director of Administration (DDOA) / UNAKRT
Remuneration: Starting from US$ 67,782 gross per annum, depending on relevant background and experience.
Number of Positions: One (1). This is a fixed term position.
Duration: The initial fixed term appointment is up to one year, commencing 1 January 2024 subject to budgetary approval. Extension of the appointment is subject to mandate and/or the availability of funds.
Job Opening number: 23/DDOA/NO/01.
This position is located in the Office of Administration. The incumbent reports directly to the UNAKRT Coordinator.
Results Expected:
Achieves UNAKRT’s goals and objectives through the provision of high level support with respect to a range of complex human resource, planning, work programming, budget and financial management tasks which substantially impact significant administrative activities of the work unit.
- Under the direct supervision of the Coordinator, UNAKRT, the Administrative Officer will serve as the UNAKRT office manager and will be responsible for the following duties:
- Human Resource Management
- Initiates and coordinates with UNESCAP actions covering the entire span of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, vacancies, job classification reviews, separation of staff members, training, etc., ensuring consistency in the application of UN rules and procedures.
- Represents UNAKRT at panels and bodies.
- Reviews post incumbency reports for purposes of vacancy management and staffing table control.
- Leads, oversees and coordinates the preparation and implementation of the work program and budget to ensure compatibility with work priorities and objectives, taking into account the most effective use of resources.
- Budget and Finance
- Initiates and conducts studies to improve budget reporting systems and cost-effective utilization of program resources.
- Monitors and controls budgetary allocations through regular reviews; drafts routine and ad hoc outputs; and provides effective monitoring reports and data. Identifies deviations from plans and proposes corrective measures.
- Establishes and maintains a set of sound policies, procedures, standards and tools which are consistent with UN policy and practice in order to ensure proper accounting, financial management and control.
- General Administration
- Implements and monitors support services, including procurement of supplies and services; transport, travel and traffic, communications, engineering and information technology support; and provision of local utilities and service requirements.
- Supervises a staff team and/or provide advice to others on human resource administration, financial administration and management information issues and practices to colleagues.
- Produces major/complex reports for management.
- Provides expert guidance and leadership to more junior staff.
- Performs other related duties as required, e.g., operational travel programme, adequacy of departmental space, resource, and technology requirements.
- Performs other related work as required.
- Competencies
- Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
- Qualification:
- Education: Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area is required. A relevant first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- Experience: A minimum of seven years of progressively responsible experience in administration,
- finance, accounting, human resources management or related field is required.
- Experience drafting, preparing, and reviewing reports within the United Nations System is required.
- Experience with, or substantial knowledge of, the work of the ECCC or UNAKRT is desirable
- Experience with Enterprise Resource Planning (ERP) systems such as SAP/Umoja and other related software systems is desirable.
- Languages:
- English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English and Khmer is required. Knowledge of French is desirable.
- Assessment Method
- Qualified applicants may be evaluated through a competency-based interview and/or other assessment methods.
Programme Officer (1 Position)
Position Summary Expectations - Duties, Responsibilities
Remuneration: Starting from US$ 57,874 gross per annum, depending on relevant background and experience.
Number of Positions: One (1). This is a fixed term position.
Duration: The initial fixed term appointment is up to one year, commencing 1 January 2024 subject to budgetary approval. Extension of the appointment is subject to mandate and/or the availability of funds.
Job Opening number: 23/CMS/NO/02.
This position is located in the Court Management Section . The incumbent reports directly to the Programme Management Officer.
Results Expected:
Develops, implements, monitors and evaluates assigned programme/projects. Provides thorough, well reasoned written contributions, e.g., background papers, analysis, sections of reports and studies, inputs to publications, etc. Develops and maintains effective working relationships. Promulgates coherent policies, and consistent adherence to these by clients. Efficiently uses of resources.
- Under the direct supervision of the Programme Management Officer, UNAKRT, the Programme Officer will be responsible for the following duties:
- Participates in the development, implementation and evaluation of assigned ECCC programmes/projects, including outreach and information initiatives to victims of the Khmer Rouge, youth, and the Cambodian public; monitors and analyzes programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions.
- Performs assignments, in collaboration with the ECCC, by planning and facilitating workshops, through other interactive sessions and assisting in developing the action plan the ECCC will use.
- Researches, analyzes and presents information gathered from diverse sources.
- Assists in policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies.
- Undertakes survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions.
- Prepares various written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, etc.
- Undertakes outreach activities; conducts information workshops, seminars, etc.; makes presentations on assigned topics/activities.
- Participates in or leads field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc.
- Performs other duties as required.
- Competencies
- Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or other specialized field. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods.
- Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases.
- Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Qualification:
- Education: Advanced university degree (Master’s degree or equivalent) in business administration, management, economics or a related field is required. A relevant first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- Experience: A minimum of five years of progressively responsible experience in project or programme management, administration or related area is required.
- Experience working with or supporting victims of the Khmer Rouge regime, psychosocial care bodies and/or civil society organizations is desirable.
- Experience with, or substantial knowledge of, the work of the ECCC is desirable.
- Languages: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English and Khmer is required. Knowledge of French is desirable.
- Assessment Method
- Qualified applicants may be evaluated through a competency-based interview and/or other assessment methods.
