Administrative Assistant
Position Summary Expectations - Duties, Responsibilities
The position is for National
- The Administrative Assistant will deliver the specific tasks as follows:
- Manage and coordinate project operations;
- Be responsible for day-to-day project correspondence, information sharing and filing, ensuring that appropriate follow-up actions are taken;
- Create and maintain an administrative filing system;
- Classify, record and file all project documents;
- Keeping soft copies all the projects-related documents;
- Process document clearances from PCMU;
- Provide documents whenever requested by the consultant team or auditors;
- Implement, manage and maintain record keeping, confidential files, purchasing and inventory control systems;
- Assist in collecting information from IAs for reports preparation;
- Order and maintain office supplies;
- Liaise with IA project staff on day-to-day implementation of project activities;
- Manage office equipment and provide general support to other consultants;
- Maintain a petty cash system and various budgets;
- Prepare correspondence, materials, and agendas, meeting minutes, action logs and ensure timely follow up;
- Perform other duties as determined by the PCMU.
- The Administrative Assistant will have a graduate qualification in business administration or other related field, with at least 3 years relevant background and experience in project administration.
