Account and Finance Officer
Position Summary Expectations - Duties, Responsibilities
Department of Hospital Service, under the C19RM Additional Award, is seeking a qualified candidate for the contract staff of Accountant-Finance Officer and this position will work and base at the Department of Hospital Service (DHS), Ministry of Health.
Under the overall supervision of the Project Manager, the financial accounting officer will be responsible for the following duties:
- Review the approved budget and prepare the annual work plan and budget and procurement budget to be submitted to LIT-MOH in timely manner.
- Verify the supporting documents and request for payment for the DHS activities and expenditures in according to the approved budget and in line with the government Financial SOP. Prepare payment/disbursement vouchers.
- Prepare payroll, advanced, checks, or wire transfers for payment to staff for the travel related costs (TRC) including trainings (facilitators and training participants), vendors and/or disbursements to SSIs and posting/importing the transaction to the accounting system.
- Implement and maintain accounting system and chart of accounts in compliance with the grant requirement and National Standard Operation Procedures.
- Preparing Replenish Request, Cash Forecast, Financial Report (Monthly, Quarterly, Semi-Annual, Annually) as required by the project.
- Closely follow up third parties disbursement for the procurement and record and maintain all supporting documents as required by the grant.
- Gather and Scan Financial/procurement supporting documents according to the grant requirement during the course implementation and as required by MEF/MOH-LIT/LFA/
- GF/Auditors.
- Review and keep the latest approved budget for verification of expenditures against the approved budget. Work also on procurement to verify supporting documents and record direct payment and/or on behalf of DHS to ensure expenditures are within approved budget lines and category and supporting documents submitted are available within the finance team.
- Control register and maintain for all check books issue and is reviewed periodically and reconciled to physical stock check. Keep check book secure and petty cash in safe
- Keep DHS payment files, other grant expenditure, and other statements for audit purpose and assist in maintaining accounting files in accordance with the Financial Guidelines.
- Work closely and in coordinating way within DHS Teams, particularly among the
- Financial Team. Try to support each other as required and requested by the team to ensure that required and remaining outstanding tasks in Finance Team is accomplished correctly and in timely manner.
- Degree in Bachelor of finance, Accounting and or relevant field.
- At least 3 years’ experiences in accounting, financial tasks
- Experienced required tasks working in the communities, non-organizations or with the Global Fund Grants. Knowledge of multiple donor-financed procedures.
- Familiar with the MEF’s SOP on financial and procurement. Understanding the GF Financial Procedures.
- Strong commitment to work as the team. Good relationship and communication.
- Computer competency (Microsoft Office is required and Other financial Software). Experience with Sun System is an asset.
- Good in spoken and written Khmer and English
