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Project Administrator
Duties
- ADMINISTRATION
- Responsible for overall Office regime including maintenance of office assets and equipment, vehicles, other project equipment, stock, and supplies
- Ensure that all office procedures adhere to Malteser international guidelines and national policies and law, and propose improvements in project management, office administration and communication to increase efficacy or efficiency
- Management of logistic system according to Malteser and donor requirements, ensuring timely procurement and management of resources for office and field activities
- Responsible for accurate upkeep of inventory and stock lists and provision of timely, complete and accurate reports for all administration systems
- Supervision and support of office staff: Driver, Guards, and Cleaner
- Preparing correspondence with Ministries and local authorities, necessary documents for VISA application, registration and insurance processes
- Preparing contracts in both English and Khmer language for local contracts (office, local suppliers and sub-contractors)
- Human resource management including preparation of staff contracts, handling data of personnel and leave controls
- Responsible for IT requirements and problem solving approaches
- FINANCE
- Responsible for managing all accounting procedures and cash transactions
- Assist with financial reporting to the Project Manager, HQ and donors
- Preparation of accurate and timely monthly Budget Control from FundTrack data
- Pay staff salaries, staff tax, per-diem, medical expenditure, working advances and all other project expenditures in Kampot Office
- Manage Staff Pension Fund Scheme
- Responsible for adequate cash-flow according to Malteser International policy
- Responsible for audit-proof financial procedures and prepare for external audits
- Assist with preparation of new project budgets
- Make sure all necessary documents (rental contracts, supplier and/or sub-contractors contracts, purchase orders, etc.) for financial procedures are in the cashbooks
- Responsible for car insurance as well as registration and other related documents are available for the project at all times
- Responsible for arrangement of travel for Malteser International staff if it is necessary for the project
- Assist in translation/ interpretation for Malteser International expatriate staff in meeting and discussions. Translation of project related documents when necessary
Requirements
- Minimum 3 years experience in accounting, financial management, and administration
- University degree in Management / Administration and/or Accounting preferable
- Previous working experience with NGOs would be an asset
- Excellent spoken and written English
- Sound computer application skills (MS Word, Excel, Access, and internet application)
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